Microsoft Word - Schedule Summer 2024

Tuition Refund Schedule and Related Information

RefundScheduleSummer2024

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Subjecttochange.PleaserefertoCalhounwebsiteforanyupdatestorefundschedule.

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FullSemester(May20–July31)

PriortoFirstClass  PriortoMay20 100%

PartialWithdrawalDuringDrop/Add May20‐21 100%

PartialWithdrawalAfterDrop/Add May22 NoRefund

CompleteWithdrawal  May20‐24 75%NetAdminFee

CompleteWithdrawal  May25‐29 50%NetAdminFee

CompleteWithdrawal  May30‐Jun2 25%Net

AdminFee

CompleteWithdrawal  Jun3 NoRefund

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FirstShortTerm(May20–June24)

PriortoFirstClass PriortoMay20 100%

PartialWithdrawalDuringDrop/Add May20‐21 100%

PartialWithdrawalAfterDrop/Add May22 NoRefund

CompleteWithdrawal  May20‐21 75%NetAdminFee

CompleteWithdrawal  May22‐24 50%NetAdminFee

CompleteWithdrawal  May25‐26 25%NetAdmin

Fee

CompleteWithdrawal  May27 NoRefu nd

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SecondShortTerm(June25–July29)

PriortoFirstClass PriortoJun25 100%

PartialWithdrawalDuringDrop/Add Jun25‐26 100%

PartialWithdrawalAfterDrop/Add Jun27 NoRefund

CompleteWithdrawal  Jun25‐26 75%NetAdminFee

CompleteWithdrawal  Jun27‐29 50%NetAdminFee

CompleteWithdrawal  Jun30‐Jul1 25%Net

AdminFee

CompleteWithdrawal  Jul2  NoRefund

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DelayedStartTerm(June3–July31)

PriortoFirstClass PriortoJun3 100%

PartialWithdrawalDuringDrop/Add Jun3‐4 100%

PartialWithdrawalAfterDrop/Add Jun5 NoRefund

CompleteWithdrawal  Jun3‐6  75%NetAdminFee

CompleteWithdrawal  Jun7‐10 50%NetAdminFee

CompleteWithdrawal  Jun11‐14 25%NetAdmin

Fee

CompleteWithdrawal  Jun15 NoRefu nd

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TuitionandFeeRefundPolicies

ThetuitionrefundpolicyusedbyCalhounCommunityCollegeismandatedbytheAlabama

Community College System Board of Trustees.Weareobligated to abide  by the policy.

Thefollowingarethebasicguidelines:

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StudentswishingtowithdrawfromsomeoftheirclassesmustdosothroughMyCalhoun.

Amounts that

may be due students by the College as a result of dropping classes will be

refunded as applicable after the 2

 week of the term as long as the student account

balanceiszero.

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WithdrawalPriortoClasses

A student who withdraws from classes prior to the firstday of class will be refunded the

total tuition and other institutional charges.Thefirst class day is not the firstday of the 

student’sclass.

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PartialWithdrawalsDuringDrop/AddPeriod

Studentswhodonotcompletelywithdrawfromtheinstitutionbutdropaclassduringthe

regulardrop/addperiodwillberefundedthedifferenceintuition paidandthetuitionrate

applicable to the reduced number of hours, including fees appropriate to the classes

dropped.

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PartialWithdrawalsAfterDrop/AddPeriod

There is no refund due to a student who partially withdraws after the official drop/add

period.

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CompleteWithdrawals

A student who officially or unofficially withdraws completely on or after the first day of

class but prior to the end of the third week of class will be refunded according to the

withdrawaldate,asfollows:

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CompleteWithdrawalduring1stweek 75%oftuitionandotherinstitutionalcharges*

CompleteWithdrawal

during2ndweek50%oftuitionandotherinstitutionalcharges*

CompleteWithdrawalduring3rdweek 25%oftuitionandotherinstitutionalcharges*

CompleteWithdrawalafterendof3rdweekNorefund

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*Tuitionandotherinstitutionalchargesdoesnotincludenonrefundablefeessuchaspass‐

throughfeesnortheAccess/Wellness fee.

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Forcalculatingrefundsduringthefallandspringsixteen‐weekterms,a“week”isdefined

assevencalendardays.Refundsoftuitionfortermsshorterthansixteenweeks,suchas

summerterms,mini‐terms,splitter ms,andweekendterms,willreflectaproratedweek

basedonthenumberofdays

intheterm.

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AdministrativeFee

An administrative fee not to exceed 5 percent of tuition and other institutional charges

shallbeassessedforeachwithdrawalwithintheperiodbeginningthefirstdayofclassand

endingattheendofthethirdweekofclass.

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PassThroughFees

Pass through fees such as music fees and allied health and nursing fees will not be

refundedaftertheofficialdrop/addperiod.

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FinancialAidCreditBalanceRefunds

Allfinancialaidfunds,exceptwork‐study,arecreditedtoyourindividualstudentaccount.

You must complete all steps in the financial aid application process before the funds will 

appearasauthorizedaidonyourstudentaccount.Ifyouneed tocheckthestatusofyour

financialaid,pleasecontactStudent

FinancialServices.

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Students need to consult with Student Financial Services to determine the effects of

withdrawingfromanycourse(s).

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Howisfinancialaiddelivered?

Deliveryofcreditbalancesisamulti‐stepprocess.First,yourawardisappliedtoyour

studentaccount.Next,yourrefundispreparedinbatchesonaweeklybasis.Once

verified,wesendtheinformationtoBankMobileDisbursements,atechnologysolution,

poweredbyBMTX,Inc.Then,wedrawfundsfromthe

respectiveloanand/orgrant

provider.Oncethecolle gereceivesthefunds,thecollegereleasestherefundtoBMTX,

Inc.whichprocessestherefundsaccordingtoyourrefundpreference.

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Whenwillfinancialaidbedelivered? 

Ifyour paymentsand financial aidcredits exceed yourcharges, the credit balance will be

issued to you according to the refund preference selected with BankMobile

Disbursements,atechnologysolution,poweredbyBMTX,Inc.Thefirstissuanceofcredit

balance refunds will be within fourteen (14) calendar days from the date

 the funds are

posted to the student’s account.Thereafter, credit balance refunds are issued on a

regular,weeklyschedulebytheBusinessOffice.First‐timeloanstuden tsshouldnotethat

there is a 30‐day de lay on delivery of student  loan funds  for their first semester due to

federalregulations.

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RefundMethods

IfpaymentsaremadewithadebitorcreditcardonMyCalhoun,anyrefundsmustfirstbe

refunded back to that debit or credit card up to the amount of the payments with any

remaining refund amount issued through BankMobile Disbursements using the

reimbursementmethodselectedbythestudent.

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We

useBankMobileDisbursements,atechnology solution,poweredbyBMTX,Inc.forall

refundsinanefforttogetyouyourmoneyasfastandaseasyaspossible.Toreviewyour

choices,pleasevisit:https://bankmobiledisbursements.com/refundchoices/.

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HowdoIcompletetherefundselectionprocess?

All students need to begin the refund selection process at

https://bankmobiledisbursements.com/refundchoices/.

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If you have any problems obtaining your personal code, please email

[email protected].The problem could be that your address  may not  be

recognizedasvalidwiththeUSPSdatabase.

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TheaddressinformationwithBMTX,Inc.issentbytheCollege.Iftheaddressinformation

isincorrect,studentsmustupdatetheirmailingaddressusingtheRequesttoUpdate

StudentRecordInformationintheMyCalhounportal.

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AddresschangeswillbesubmittedtoBMTX,Inc.unless

thestudenthasalreadyselecteda

refundpreference.Inthoseinstances,thestudentwouldupdatetheirownaddressin

theirprofileathttps://www.refundselection.com/refundselection /#/welcome/continue.

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HowwillIknowwhenmymoneyhasbeensent?

BMTX,Inc.willsendyouanemaillettingyouknowwhenyourrefundhasbeenprocessed.

Youcanalsohaverefundalertssentdirectlytoyourmobile phone.

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Toviewourthird‐partyservicercontractforrefundmanagement,clickhere:

(https://www.vibeaccount.com/swc/doc/landing/7969uidx2ran9xm49at2

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