General Information
College Overview
Equal Opportunity in Education and
Employment
Calhoun Community College is committed to equal opportunity in employment and education. The College
does not discriminate in any program or activity on the basis of race, color, religion, sex, age, or national
origin, or against qualified disabled persons, and it maintains an affirmative action program for protected
minorities and women.
Nondiscrimination Statement
Calhoun Community College has filed with the Federal Government an Assurance of Compliance with all
requirements imposed by or pursuant to Title VI of the Civil Rights Act of 1964 and the regulations issued
thereunder, to the end that no person in the United States shall, on the basis of race, color or national origin,
be excluded from participation in, be denied the benefits thereof, or be otherwise subjected to discrimination
under any program or activity sponsored by this institution.
The College is committed to providing a workplace and campus community free of sexual harassment and
does not discriminate on the basis of sex in its education programs and activities, and it is required by Title IX
of the Education Amendments of 1972 not to discriminate in such a manner. This includes, but is not limited
to admission and employment and all individuals participating in or attempting to participate in a College
sponsored program or activity.
The Title IX Coordinator for administrators, faculty, and staff is Ms. Kim Gaines, Director of Human Resources
and Payroll, P.O. Box 2216, Decatur, Alabama 35609-2216, MSA Suite 360, Building 14 Decatur; telephone (256)
306-2592; email [email protected]. The Title IX Coordinator for students is Dr. Ina Wilson Smith,
Director of Student Disability Services/ADA, P.O. Box 2216, Decatur, Alabama 35609-2216, Chasteen Student
Center Suite 220, Decatur; telephone (256) 306-2635; email [email protected].
In addition, the College does not discriminate on the basis of disability in its educational programs and
activities, pursuant to the requirements of Section 504 of the Rehabilitation Act of 1973, Public Law 93- 112,
and the Americans with Disabilities Act of 1990 (ADA), ADAA 2008, Public Law 101-336. This policy extends to
application for or employment by and application for or admission to the College. The Section 504 and ADA
Coordinator for administrators, faculty and staff is Ms. Kim Gaines, Office of Human Resources and Payroll,
P.O. Box 2216, Decatur, Alabama 35609-2216; telephone (256) 306-2592. The Section 504 and ADA
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Coordinator for students is Dr. Ina Wilson Smith, P.O. Box 2216, Decatur, Alabama 35609-2216; telephone (256)
306-2635. Moreover, the College does not discriminate on the basis of age in its educational programs and
activities pursuant to the Age Discrimination Act of 1975.
The College encourages any individual who believes that he or she has been subjected to discrimination or
harassment based on their race, color, national origin, age, disability
[1]
, sex or other protected classification to
report the discrimination or harassment to the appropriate College official. The College is committed to
conducting a prompt investigation of all allegations of discrimination or harassment based on race, color,
national origin, age, disability, sex or other protected classification. Students, administrators, staff and/or
contract staff found to have engaged in acts of discrimination or harassment based on an individual's race,
color, national origin, age, disability, sex or other protected classification will be promptly disciplined, to
include, if circumstances warrant, up to and including suspension or expulsion for students and suspension or
termination of employment for staff, faculty and administrators. The College encourages students and
College faculty, administrators and staff to work together to prevent acts of discrimination or harassment of
any kind.
Persons or any specific class of individuals who believe they have been subjected to discrimination or
harassment based on their race, color, national origin, age, disability, sex or other protected classification
may, alone or with a representative, file a complaint with the United States Department of Education or with
the College, or with both. The complaint process for students relating to claims of discrimination or
harassment may be found in the College Policies and Regulations section of the Calhoun Student Handbook
[1] For students with a disability requesting academic adjustments and auxiliary aids and services see, NOTICE
OF AVAILABLE ACCOMMODATIONS FOR STUDENTS, EMPLOYEES, AND APPLICANTS WITH DISABILITIES in the
Student Handbook.
History of Calhoun Community College
Calhoun Community College is the result of the consolidation of the Tennessee Valley State Technical School
and John C.Calhoun State Technical Junior College. The Tennessee Valley State Technical School was instituted
by the Wallace-Patterson Trade School Act of 1947. John C. Calhoun State Technical Junior College was
established under the Alabama Trade School Authority Act of 1963. The two schools were merged into a
comprehensive institution to become the John C. Calhoun StateTechnical Junior College and Technical School
in September 1965. The president is directly responsible to the Board of Trustees for the Alabama Community
College System (ACCS). The present designation as a community college was formalized by a State Board of
Education resolution of September 23,1973.
Jimmy Baker
Chancellor
The Alabama Community College System
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Mission
Calhoun Community College promotes student success and community development through quality
education, cultural enrichment, and workforce training.
Core Values
ACCOUNTABILITY
COLLABORATION
DIVERSITY
EQUITY
INNOVATION
INTEGRITY
Vision Statement
Success for every student, the community, and the College.
2022-2023 Calendar
Fall Semester
Faculty Duty Days R-T Aug 11-16
Registration/Duty Day M Aug 15
Registration/Duty Day T Aug 16
Fall Kick Off T Aug 16
Classes Begin W Aug 17
Drop/Add W-M Aug 17-22
Holiday – Labor Day M Sep 5
Holiday - Veterans Day F Nov 11
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Duty Day (No Students) W Nov 23
Holiday – Thanksgiving R Nov 24
Holiday – Day after Thanksgiving F Nov 25
Final Exams W-T Dec 7-13
Faculty Duty Days W-F Dec 14 - 16
Fall Grade Reporting by Noon R Dec 15
Administrator and Staff Duty Days F-R Dec 16-22
Minisession I: Aug 17– Oct 11
Minisession II: Oct 12 – Dec 8
Weekend Minisession I: Aug 20 – Oct 8
Weekend Minisession II: Oct 15 – Dec 10 (No class on 11/26)
Spring Semester
New Year's Day Observance M Jan 2
Registration/Duty Days T-F Jan 3-6
Faculty Professional Development W Jan 4
Regular Session Classes Begin M Jan 9
Drop/Add M-R Jan 9-12
Holiday - Dr. Martin Luther King Jr. M Jan 16
Spring Break M-S Mar 27-Apr 1
Spring Break/Administrator & Staff Duty Days M-W Mar 27-29
Spring Break/College Closed R-S Mar 30-Apr 1
Assessment Week M-F Apr 10-14
Final Exams M-S May 1-6
Faculty Duty Day M May 8
Spring Grade Reporting by Noon T May 9
Graduation R May 11
Minisession I: Jan 9 – Mar 2
Minisession II: Mar 6 – May 2
Weekend Minisession I: Jan 14 – Mar 4
Weekend Minisession II: Mar 11 – May 6 (No class on 4/1)
Summer Semester
Faculty Duty Day W May 10
Faculty Duty Day F May 12
Registration Days Admin. & Staff Duty Days M-F May 15-19
Classes Begin M May 22
Drop/Add M-W May 22-24
Holiday - Memorial Day M May 29
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Juneteenth Holiday Observance M June 19
Independence Day Observance T July 4
Final Exams R-W July 27 - Aug 2
Faculty Duty Day R Aug 3
Summer Grade Reporting by noon F Aug 4
Minisession I: May 22 – Jun 26
Minisession II: Jun 27 – July 31
The College will be closed the following eleven holidays:
Monday September 5, 2022 Labor Day
Friday November 11, 2022 Veterans Day
Thursday November 24, 2022 Thanksgiving Day
Friday November 25, 2022 Day After Thanksgiving
Friday December 23, 2022 Christmas Eve Observance
Monday December 26, 2022 Christmas Day Observance
Monday January 2, 2023 New Year's Day Observance
Monday January 16, 2023 Martin Luther King, Jr. Day
Monday May 29, 2023 Memorial Day
Monday June 19, 2023 Juneteenth
Tuesday July 4, 2023 Independence Day
In addition, the College will be closed the following days:
Tuesday December 27, 2022
Wednesday December 28, 2022
Thursday December 29, 2022
Friday December 30, 2022
Thursday March 30, 2023
Friday March 31, 2023
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College Policies and Regulations
NOTICE OF AVAILABLE ACCOMMODATIONS FOR STUDENTS,
EMPLOYEES, AND APPLICANTS WITH DISABILITIES.
Students who are requesting academic adjustments and modifications for the first time at the College must
submit a completed Request for Services packet to the Student Disability Services/ADA Office. Packets are
available in the office or online at http://www.calhoun.edu/student-resources/student-disability-servicesada.
Continuing students must complete a Semester Request for ADA Services form each semester. This
form is available in the office or online at http://www.calhoun.edu/student-resources/student-disability-
servicesada. A student who has not been enrolled in classes for two consecutive terms or more must contact
the office.
Students with questions, concerns, or complaints should contact Calhoun Community College's ADA
Compliance Coordinator, whose name, address, e-mail, and phone number are shown below:
Dr. Ina Wilson Smith
Director of Student Disability Services/ADA
Chasteen Student Services Center, Room 220E
P.O.Box 2216
Decatur, Alabama 35609-2216
Office Hours: 7:45 a.m. - 5:15 p.m., Monday - Thursday
7:45 a.m.-11:45 a.m., Friday
Employees and applicants with questions, concerns, or complaints should contact Calhoun Community
College's Human Resources Director, whose name, address, e-mail, and phone number are shown below:
Ms. Kim Gaines
Director of Human Resources and Payroll
MSA, Room 360
P.O.Box 2216
Decatur, Alabama 35609-2216
Phone: (256) 306-2591
Fax Number: 256-306-2874
TOBACCO-FREE POLICY
Calhoun Community College is committed to providing a safe and healthy environment for its employees,
students and visitors. The College recognizes the right of persons to make their own decisions about their
personal use of tobacco products away from the College. However, in light of findings of the U.S. Surgeon
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General that exposure to secondhand tobacco smoke and the use of tobacco products are significant health
hazards, it is the intent of the College to establish a tobacco-free environment on its campuses and in its
vehicles. Consequently, the use, distribution, or sale of tobacco products, including the carrying of any lighted
smoking instrument, in College buildings or in or upon other College premises or inside College owned,
rented or leased vehicles is prohibited.
For the purposes of this policy, a "tobacco product” is defined to include any lighted or unlighted cigarette
(including electronic cigarettes), cigar, pipe, bidi, clove cigarette, and any other smoking product, as well as
smokeless or spit tobacco, also known as dip, chew, snuff, snus, in any form.
All College employees, students, visitors and contractors are required to comply with this policy, which shall
remain in force at all times. Any College employee or student found to be in violation of the tobacco-free
policy will be subject to a monetary fine. Tickets will be issued by campus police officers for violations of
Calhoun's tobacco-free policy. Monetary fines will be imposed as listed below, depending on whether the
offender is an employee or student.
STUDENT FINES
Any Calhoun student found to have violated this policy shall be subject to the following fines:
1st Ticket $25.00 Fine
2nd Ticket $25.00 Fine
All fines must be paid within seven (7) days of ticketing. Fines that are not paid within the seven (7) days shall
automatically double in amount.
A student who has pending fine or fines may not register for classes nor have transcripts released until all
fines are paid in full.
Any student wishing to appeal a fine arising from the finding of a tobacco-free violation under this policy may
do so with the Vice President of Student Services, Dr. Patricia Wilson.
EMPLOYEE FINES
Any Calhoun employee found to have violated this policy shall be subject to the following fines:
1st Ticket $25.00 Fine
2nd Ticket $25.00 Fine
All fines must be paid within seven (7) days of ticketing. Fines that are not paid within the seven (7) days shall
automatically double in amount.
Any employee wishing to appeal a fine arising from the finding of a violation of this policy may do so with the
Vice-President for Academic Affairs.
With the exception of advertising in a newspaper, magazine, or similar publication that is not produced by
Calhoun Community College, no tobacco-related advertising or sponsorship shall be permitted on Calhoun
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Community College property or at college-sponsored events. No tobacco-related advertising or sponsorship
shall appear in any publications produced by the College or by any club or association authorized by Calhoun
Community College. For the purposes of this policy, the term "tobacco-related" applies to the use of a tobacco
brand or corporate name, trademark, logo, symbol or motto, selling message, recognizable pattern of colors
or any other indicia of product identification identical to or identifiable with, those used for any brand of
tobacco products or company which manufactures tobacco products.
The College President will develop administrative regulations and procedures as necessary to implement this
policy, including provisions for notification, signage, disciplinary consequences, complaint procedures and
enforcement.
Procedures will be developed to offer, promote prevention and education initiatives that actively support non-
use and address the risks of all forms of tobacco use. The College will also endeavor to have information
available for its students and employees on community programs or services related to helping persons stop
the use of tobacco products.
SECURITY/POLICE
We take your safety seriously. To ensure the continued health and safety of Calhoun students and employees,
we must all consider our own security, as well as the security of others, a priority when on campus. Should a
crime occur on campus, Calhoun strongly encourages you to report this crime immediately to the College's
Campus Security/Police Department by calling 256-306-2575. For emergencies only call 256-306-2911 on the
Decatur campus or 256-890-4711 on the Huntsville campus. Please notify Campus Police immediately of any
accidents or falls, with or without injury, on any Calhoun campus. The office of the Director of Calhoun Police
is located in building #6 across from the Machine Tool building on the Decatur campus.
The Huntsville Campus Police Department is located in the Sparkman Building Grand Foyer next to the
Welcome Center.
Calhoun Community College maintains a law enforcement presence on the Alabama Center for the Arts
campus during scheduled hours. Police Department offices are located on the second floor of Phase I in
room 210 and on the first floor of Phase 2 in room 129. The Police Department may be reached by calling
256-260-4305.
Calhoun Community College is proud of its historically safe campus. In an effort to promote awareness and
enhance safety, we would like to inform you of our campus crime disclosure report. Should you have any
questions or suggestions regarding campus safety, please contact the campus police at 256-306-2574. If an
emergency, call 256-306-2911.
Calhoun Community College
Campus Crime Statistical Disclosure Report
Decatur Campus On Campus Non Campus Public Property Unfounded Cases
2018 2019 2020 2018 2019 2020 2018 2019 2020
Type of Clery Crime
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Murder / Non- negligent Manslaughter 0 0 0 0 0 0 0 0 0 0
Negligent Manslaughter 0 0 0 0 0 0 0 0 0 0
Rape 0 0 0 0 0 0 0 0 0 0
Fondling 0 0 0 0 0 0 0 0 0 0
Incest 0 0 0 0 0 0 0 0 0 0
Statutory Rape 0 0 0 0 0 0 0 0 0 0
Robbery 0 0 0 0 0 0 0 0 0 0
Aggravated Assault 0 0 0 0 0 0 0 0 0 0
Burglary 0 0 0 0 0 0 0 0 0 0
Motor Vehicle Theft 0 0 0 0 0 0 0 0 0 0
Arson 0 0 0 0 0 0 0 0 0 0
VAWA Offenses
Domestic Violence 0 0 0 0 0 0 0 0 0 0
Dating Violence 0 0 0 0 0 0 0 0 0 0
Stalking 0 0 0 0 0 0 0 0 0 0
Arrest
Liquor/Alcohol Law Violation 0 0 0 0 0 0 0 0 0 0
Drug Abuse Violation 0 0 0 0 0 0 0 0 0 0
Weapons, Carrying, Possession, etc. 0 0 0 0 0 0 0 0 0 0
Campus Disciplinary Referrals
Liquor/Alcohol Law Violation 0 0 0 0 0 0 0 0 0 0
Drug Abuse Violation 0 0 0 0 0 0 0 0 0 0
Weapons, Carrying, Possession, etc. 0 0 0 0 0 0 0 0 0 0
Huntsville Campus On Campus Non Campus Public Property Unfounded Cases
2017 2018 2019 2017 2018 2019 2017 2018 2019
Type of Clery Crime
Murder / Non- negligent Manslaughter 0 0 0 0 0 0 0 0 0 0
Negligent Manslaughter 0 0 0 0 0 0 0 0 0 0
Rape 0 0 0 0 0 0 0 0 0 0
Fondling 0 0 0 0 0 0 0 0 0 0
Incest 0 0 0 0 0 0 0 0 0 0
Statutory Rape 0 0 0 0 0 0 0 0 0 0
Robbery 0 0 0 0 0 0 0 0 0 0
Aggravated Assault 0 0 0 0 0 0 0 0 0 0
Burglary 0 0 0 0 0 0 0 0 0 0
Motor Vehicle Theft 1 0 0 0 0 0 0 0 0 0
Arson 0 0 0 0 0 0 0 0 0 0
VAWA Offenses
Domestic Violence 1 1 0 0 0 0 0 0 1 0
Dating Violence 0 0 0 0 0 0 0 0 0 0
Stalking 0 0 0 0 0 0 0 0 0 0
Arrest
Liquor/Alcohol Law Violation 0 0 0 0 0 0 0 0 0 0
Drug Abuse Violation 0 0 0 0 0 0 0 0 1 0
Weapons, Carrying, Possession, etc. 0 0 0 0 0 0 0 0 0 0
Campus Disciplinary Referrals
Liquor/Alcohol Law Violation 0 0 0 0 0 0 0 0 0 0
Drug Abuse Violation 0 0 0 0 0 0 0 0 0 0
Weapons, Carrying, Possession, etc. 0 0 0 0 0 0 0 0 0 0
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Alabama Center for the Arts On Campus Non Campus Public Property Unfounded Cases
2017 2018 2019 2017 2018 2019 2017 2018 2019
Type of Clery Crime
Murder / Non- negligent Manslaughter 0 0 0 0 0 0 0 0 0 0
Negligent Manslaughter 0 0 0 0 0 0 0 0 0 0
Rape 0 0 0 0 0 0 0 0 0 0
Fondling 0 0 0 0 0 0 0 0 0 0
Incest 0 0 0 0 0 0 0 0 0 0
Statutory Rape 0 0 0 0 0 0 0 0 0 0
Robbery 0 0 0 0 0 0 0 0 0 0
Aggravated Assault 0 0 0 0 0 0 0 0 0 0
Burglary 0 0 0 0 0 0 0 0 0 0
Motor Vehicle Theft 0 0 0 0 0 0 0 0 0 0
Arson 0 0 0 0 0 0 0 0 0 0
VAWA Offenses
Domestic Violence 0 0 0 0 0 0 0 0 0 0
Dating Violence 0 0 0 0 0 0 0 0 0 0
Stalking 0 0 0 0 0 0 0 0 0 0
Arrest
Liquor/Alcohol Law Violation 0 0 0 0 0 0 0 0 0 0
Drug Abuse Violation 0 0 0 0 0 0 0 0 0 0
Weapons, Carrying, Possession, etc. 0 0 0 0 0 0 0 0 0 0
Campus Disciplinary Referrals
Liquor/Alcohol Law Violation 0 0 0 0 0 0 0 0 0 0
Drug Abuse Violation 0 0 0 0 0 0 0 0 0 0
Weapons, Carrying, Possession, etc. 0 0 0 0 0 0 0 0 0 0
STUDENT IDENTIFICATION CARDS
All students enrolled at Calhoun Community College are required to have in their possession a valid Student
ID card for general identification purposes. This student ID must be presented to school officials, upon
request. The student ID card is valid for each semester of the student's attendance. Replacement ID cards
may be obtained at a fee of $20, payable to Calhoun at the Cashier's Office. Replacement cards can not be
charged to student accounts. Student ID pictures are taken in Chasteen Student Services Center, Room 107 on
the Decatur Campus and in the Admissions Office in Huntsville. Please check the Calhoun website for hours of
operation for each campus.
MOTOR VEHICLE REGISTRATION
All students driving any type of motor vehicle on campus must secure and properly affix an official college
parking decal to the vehicle regardless of the location of classes. Parking decals are available at the
switchboard at the Decatur campus or the Administrative Office in Huntsville. For students who have received
disability access license plates or disability access placards for Disability Access Parking Privileges under
Alabama law and who wish to use College disability access parking spaces, special disability access parking
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placards can be obtained in Chasteen Student Services Center, Room 220, upon appropriate documentation
by the respective student of having received Disability Access Parking Privileges. Decals may also be obtained
at the Administrative Office in Huntsville. In the interest of safeguarding designated disability access parking
spaces from misuse by persons who are not properly entitled to use those spaces, the use of disability access
parking spaces will only be permitted for those cars that display both a College disability access decals and
either a disability access license plate or a disability access placard.
HANDICAP PARKING POLICY
Eligibility to access available handicap parking on campus requires that a student, faculty or staff member
show proof that they are the legally registered recipient of the state issued handicap parking placard. A valid
Calhoun ID along with a receipt, similar to a tag receipt from the Department of Motor Vehicles, will be
required to verify that the faculty, staff, or student is the registered user of the handicap placard or handicap
tag and must be presented to the Student Disability Services Office. Students must also show a current (paid)
schedule. The Calhoun handicap parking placard must be displayed on the rear-view mirror of the eligible
vehicle when parked on campus. The handicap parking areas will be monitored. Fines for handicap parking
violations are $50.00.
ABANDONED VEHICLES
If a vehicle is left unattended or is left in the same place for more than ten (10) days, the vehicle will be
considered abandoned and will be towed at the owner's expense. If a vehicle is illegally parked (for example,
blocking another vehicle that is legally parked), the illegally-parked vehicle will be towed at the owner's
expense.
PARKING/TRAFFIC CITATION APPEALS COMMITTEE
This is a three-member committee made up of one faculty member, one staff member, and one student
leader. It is charged with the responsibility of hearing and ruling on each case in which a student appeals
having received a parking ticket. The committee will only meet on an “as needed” basis.
APPEALS WILL NOT BE CONSIDERED FOR THE FOLLOWING REASONS:
• Fire lane violation
• Handicap space violation
• Inability to find a proper or convenient parking space
• Other vehicles were improperly parked
• Late to class or appointment
• Financial hardship caused by fine
Calhoun Community College parking violations may be appealed within ten (10) days from the date of
issuance. Each appeal must be based on verifiable evidence. The appeal must be received by the end of the
10th day after the ticket is issued.
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To submit an appeal, please contact the campus on which the ticket was issued.
Decatur – Damon Morgan, 256-306-2575, [email protected]
Huntsville – Don Swain, 256-890-4711, [email protected]
SEX OFFENDER REGISTRATION
Registered Sex Offenders must provide a copy of their Form 47 (information submitted to the registering law
enforcement agency) along with a copy of their schedule for that semester to the Calhoun Community College
Police Department. The Decatur Campus Police Department, is located in Building 6. The Huntsville Campus
Police Department is located in the Sparkman Building Grand Foyer next to the Welcome Center. The ACA
Campus Police Department is located on the second floor of Phase I in room 210.
RESTROOM POLICY
Restrooms and locker rooms are designated separately for women, men and gender neutral. Gender neutral
restrooms are identified as such and may be used by either gender. Any individual using the other biological
gender's restroom or locker room shall be subject to discipline. Gender neutral restrooms are available and
located in the following locations:
Calhoun Community College Single Use Bathrooms
1. ATC - Both a men's and women's single use restroom off of the hallway at the east end of the High Bay.
2. HS - Unmarked single use restroom on the first floor next to the Men's restroom.
3. CAT - No single use restrooms.
4. Career Services- No single use restroom.
5. IT - 2 men and 1 women single use restrooms.
6. Campus Police - No single use restrooms.
7. Noble Russell - One single use unisex restroom off of the dressing room off of the main TV suite.
8. CBIT - Both men's and women's single use restrooms in the NCCER Training Lab.
9. Testing Center/Adult Education - None.
10. Energy Technology - One single use restroom.
11. Industrial Technology -Welding - one single use. Aviation - one single use.
12. Machine Tool - One single use unisex.
13. MSA - One unmarked single use (Family) restroom off of 1st floor vending.
14. Student Center -None.
15. Harris Hall - both men's and women's single use restrooms (2 per floor)
16. Maintenance - One single use restroom.
17. Library - Both men's and women's single use restrooms.
18. Fine Arts-None.
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19. Gym - One single use restroom.
20. Ball Field Concessions - None.
21. ACA - None.
22. Huntsville -Two unmarked single use men's and women's restrooms on the main floor inside the staff
mailroom/lounge. Two unmarked single use men's and women's single use restrooms on the lover level
inside faculty lounge. (Sparkman Building)
Gender neutral locker rooms are located in the following:
There is a single use locker room located in the gym.
WEAPONS POLICY
No person shall keep, use, possess, display, or carry any rifle, shotgun, handgun, knife, bow and arrow, or
other lethal or dangerous weapons or devices capable of casting a projectile by air, gas or explosion, or
mechanical means on any property or in any building owned or operated by Calhoun Community College.
Faculty and staff may not possess firearms on campus or while otherwise engaged in duties associated with
their employment, except as written in Alabama law. Realistic facsimiles of weapons are also not allowed.
If an instructor approves such items to be demonstrated for class purposes only, the instructor and student
must obtain permission from Calhoun Police.
Any such person seen with or using such weapons on campus will be subject to disciplinary and criminal
charges.
Pursuant to state board policy 511.01, Calhoun Community College adheres to the following:
Firearms are prohibited on campus or any other facility operated by the College. Exceptions to this
policy are: Law enforcement officers legally authorized to carry such weapons who are officially
enrolled in classes or are acting in the performance of their duties or an instructional program in which
firearms are required equipment. If the off-duty officer is a student, he/she must notify campus police
once a semester. A weapon is prohibited from any type of hearing for personal business.
Student Records and Transcripts
Family Educational Rights and Privacy Act of 1974
Calhoun Community College complies with the provisions of the Family Educational Rights and Privacy Act
(FERPA) of 1974 as amended. FERPA sets forth the requirements pertaining to the privacy of student records.
The law governs the release of educational records and access to the records.
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Student Records and FERPA
When a student attains the age of 18 or is attending an institution of postsecondary education, the
permission or consent required of and the rights afforded to the parents of the student shall thereafter only
be required of and afforded to the student. Therefore, a person other than the student requesting
information on a student must submit written authorization from the student if the request is beyond the
scope of authorized exceptions to the Act.
Responsibility for protection of the privacy of educational records rests primarily with the Director of
Admissions/Registrar of the College. FERPA defines educational records to include records, files, documents,
and other materials that contain information directly related to students and are maintained by an
educational agency or institution with exceptions under the Act.
Notification of Rights under FERPA
FERPA affords students certain rights with respect to their educational records. The rights provided to
students are:
1. The right to review their educational records with certain exceptions. Students and former students may
present a valid photo identification card and complete a written request form to review their records. The
College may delay a record review up to 45 days if circumstances so dictate. Record reviews are
conducted in the Office of Admissions & Records, Chasteen Student Services Center, Decatur Campus.
Note: The College is not required to provide access to records of applicants for admission who are denied
acceptance or, if accepted, do not attend.
2. The right to request the amendment of the student's educational records that the student believes is
inaccurate or misleading. The student should submit to the Director of Admissions/Registrar a written
statement which identifies the part of the record they want changed, why it should be changed, and any
documentation to support the request. The student will be notified in writing of the decision to amend or
not to amend. A student will be notified of a hearing procedure process they may initiate if the result of
the student's request is not to amend their record.
3. The right to consent to disclosure of personally identifiable information contained in the student's
educational records, except to the extent that FERPA authorizes disclosure.
Calhoun Community College considers the following to be directory information and may be released to
individuals and/or agencies, institutions, etc., unless the student files a Do Not Release form in the Office of
Admissions and Records:
• Directory Information
Name
Address
Telephone listing
E-mail address
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Date and place of birth
Major field of study
Dates of attendance
Enrollment status
Class standing
Degrees, honors, and awards received
Most recent educational agency or institution attended
It should be noted that directory information is used to verify a student's enrollment with insurance agencies,
banks, employers, etc., unless prohibited in writing by the Authorization to Release or Withhold Information
form. Calhoun does not provide mailing lists unless required to do so by federal legislation (Solomon
Amendment), a court directive, or as deemed appropriate by the President of the College or his agent.
FERPA has established rules that allow some personnel and agencies to have access to students' records
without their written consent. The exception to the requirement of written consent includes authorized
representatives of the following for audit and evaluation of federal and/or state supported programs or for
enforcement of a compliance with federal legal requirements which relate to these programs:
• Comptroller General of the United States
• Attorney General of the United States
• Secretary of the Department of Education
• State and local educational authorities
• State and local officials to whom disclosure is specifically required by state statute adopted prior to
November 19,1974
• Veterans Administration officials
• Other school officials within the institution who have been determined by the institution to have a
legitimate educational interest
• Officials of other institutions at which the student seeks or intends to enroll, provided the institution
makes a reasonable attempt to inform the student of the disclosure, unless the student initiates the
transfer or the annual notification of the institution includes a notice that the institution forwards
education records to other institutions at which the student seeks or intends to enroll have requested
the records. (Students are so notified.)
• Persons or organizations providing financial aid to students or determining financial aid decisions on the
condition that the information is necessary to: 1) determine eligibility for aid, 2) determine the amount of
aid, 3) determine the conditions for the aid, or 4) enforce the terms and conditions of the aid.
• Organizations conducting studies for or on behalf of education agencies or institutions to develop,
validate, and administer predictive tests, to administer student aid programs, or to improve instruction.
Such organizations are not to disclose personally identifiable information of students. Information must
be destroyed when it is no longer needed for project.
• Accrediting organizations carrying out their accreditation functions
• Parents of a student who have established a student's status as a dependent according to 1RS Code of
1986, Section 152
• Persons in compliance with a judicial order or lawfully issued subpoena provided that the institution
makes a reasonable attempt to notify the student in advance of compliance. An institution may not
provide advance notice of subpoena compliance if the subpoena is issued by a federal grand jury or for
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law enforcement purposes provided the subpoena orders the institution not to disclose the existence or
contents of the subpoena. Our institution is not required to obtain a subpoena to produce education
records of a student if the institution is sued by the student or takes legal action against a student. The
records produced must be needed by the institution to proceed with legal action as plaintiff or to defend
itself.
• Persons in an emergency situation if the knowledge of information, in fact, is necessary to protect the
health or safety of students or other persons.
• Additional instances may occur where the college is required by law to release information. Contact the
Registrar for the answers to specific questions.
In the event a student believes that FERPA rights were not met, he or she has the right to file a written
complaint with The Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue
SE, Washington, DC 20202-4605.
Transcript Policy
Calhoun Community College's transcript policy includes the following items:
• In compliance with the Family Educational Rights and Privacy Act, Calhoun Community College does not
release transcripts of a student's academic work, except upon the student's request.
• Official transcripts are sent to institutions, companies, agencies, etc., upon the student's request.
• The transcript request link may be accessed within the "Applications and Forms" section of the
Admissions website for students who have not been enrolled at Calhoun Community College within the
last 18 months.
• Current and recently enrolled students may directly access the Transcript Plus order form through their
MyCalhoun student portal. There will be a fee assessed for all transcript requests.
• Transcripts will not be issued for persons who have financial, academic, or administrative obligations to
the College.
The Office of Admissions and Records does not release official transcripts from other institutions. Requests for
official transcripts from other institutions must be directed to the institution concerned.
Admissions Information
Calhoun Community College maintains an admissions policy that provides higher education for individuals
who meet minimum admission requirements as set forth by the Alabama Community College System (ACCS).
The Office of Admissions and Records is responsible for interpreting and implementing ACCS policy as well as
federal, state, and local laws and policies regarding admission of students to the College and maintenance of
academic records.
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Admission to the College does not guarantee entrance to a particular course or program. Some programs
have specific admission requirements. Requirements for admission into certain programs, such as Health
programs, are found within the Programs of Study section of the catalog.
First Time Admission
All students must submit the required documentation listed below in order to be considered for admission.
Applications and forms are accessible from www.calhoun.edu/admissions. In order for transcripts to be
considered official, they must be submitted to the Office of Admissions and Records directly from the issuing
institution/agency, or if submitted by the student in a sealed envelope from the issuing party.
Required Admission Documentation:
• Calhoun Community College application for admission
• One of the following forms of primary identification:
◦ Unexpired Alabama driver’s license or instruction permit
◦ Unexpired Alabama identification card
◦ Unexpired U.S. passport
◦ Unexpired U.S. Permanent Resident Card
◦ Resident Alien Card – Pre-1997
◦ Unexpired driver’s license or instruction permit from another state or possession that verifies lawful
presence, dated 2000 and beyond
◦ U.S. Alien Registration Receipt Card (Form I-151) prior to 1978
◦ BIA or tribal identification card with photo
◦ I-797 Form with expiration date along with photo identification
◦ Voter Identification Card from a state that verifies lawful presence
• Official high school transcript with posted graduation date or GED certificate with passing scores
• Official college transcripts (if applicable)
◦ Students who have achieved a minimum of a Baccalaureate degree from an accredited college or
university are only required to submit an official transcript from the degree granting institution
unless seeking a degree from Calhoun Community College.
Readmission
Former Calhoun students who have not been in attendance within one calendar year (3 semesters) will be
required to submit a new application for admission. If students have attended college elsewhere during this
period, official transcripts must be submitted to the Office of Admissions and Records. Calhoun students who
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wish to enroll under a different student type (i.e., Dual Enrollment student who wishes to enroll as a Freshman
upon high school graduation), must submit an updated application for admission prior to the term of
intended enrollment.
Admission Status
There are two types of admission statuses: unconditional and conditional.
• Unconditional status: Students who have submitted all required documentation will be admitted under
unconditional status.
• Conditional status: Students who have not submitted official transcripts and/or primary form of
identification may be admitted under conditional status. Failure to provide documentation by the end of
the first semester of enrollment will prevent a student from future registration and official transcript
release. Students with a conditional admissions status are not eligible for federal 9nancial aid.
Admission Classifications & Eligibility
Information
First-Time College Student: A student who has not previously attended any college after high school
graduation or completion of a GED is considered a first-time freshman.
For unconditional admission and to be classified as degree eligible, applicants must have on file at the
institution a completed application for admission, in-state residency certification, primary form of
identification, and one of the following:
• Official high school transcript with posted graduation date from a public, private, or home school
program equivalent to the Alabama High School Diploma, as defined by the Alabama State Board of
Education
• Official GED certificate issued by the appropriate state education agency
First-time college students may be conditionally admitted pending receipt of official final high school
transcripts. Failure to submit official transcript with posted graduation date by the end of the first semester of
enrollment will prevent future registration and release of official Calhoun transcripts. First-time students with
a conditional admission status will not receive federal financial aid.
Non-Degree Seeking Student: A non-degree seeking student is a student who wishes to attend Calhoun
Community College but does not wish to pursue a degree or certificate.
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For unconditional admission and to be classified as a non-degree seeking student, applicants must have on
file at the institution a completed application for admission, in-state residency certification, primary form of
identification, official high school transcript or GED certificate and official transcripts from all previously
attending institutions.
Non-degree seeking students may be conditionally admitted pending receipt of official transcripts and
primary identification. Failure to submit official transcripts and primary identification by the end of first
semester of enrollment will prevent future registration and release of official Calhoun transcripts. Non-degree
seeking students will not receive federal funding for aid. Non-degree seeking students who would like to
change their enrollment status to degree seeking must meet with an academic advisor and complete a
Request for Change of Program of Study.
A non-degree student who has earned a Bachelor’s degree from a regionally accredited college or university is
only required to submit an official transcript form the degree granting institution. If a student with a
Bachelor’s degree wishes to have the transcript evaluated for transfer credit, official transcripts from all
previously attended colleges and universities must be submitted to the Office of Admissions and Records
prior to the evaluation.
Transient Student: A student who is currently enrolled at another college or university and seeks credit that
will transfer back to his or her home institution is considered a transient student. Transient students are
temporary students who generally only attend Calhoun Community College for one semester.
For admission, applicants must have on file at the institution a completed application for admission, primary
form of identification, and a transient letter of permission listing approved courses. Transient letters and all
other requirements listed must be submitted to our Admissions Office prior to registration for each semester
a student attends Calhoun Community College. Any transient student failing to provide appropriate
information may be administratively withdrawn.
Transient students are considered non-degree seeking and are not eligible for federal financial aid.
Visiting Student: A cooperative arrangement exists with Oakwood University, the University of Alabama in
Huntsville, and Calhoun Community College. Under this arrangement, a student at any of the participating
institutions may request permission to attend a class at one of the other schools. Conditions governing the
granting of permission include the following:
1. The student must be a full-time student.
2. The student must have an overall “C” average.
3. The course desired must be unavailable at the student’s home institution but be included in the student’s
home institution catalog.
4. The student’s request must be approved by the student’s advisor and other appropriate personnel.
5. Permission of the institution teaching the course is after its own students are accommodated.
6. Distance Education and CIS courses are restricted enrollment and are not normally available to visiting
students.
7. Enrollment in courses is subject to appropriate prerequisite and/ or placement testing.
Any student interested in participating in the Visiting Student Program should contact the Office of
Admissions at the parent institution for additional information.
Transfer Student: A student who has attended another college or university prior to enrolling at Calhoun is
considered a transfer student.
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For unconditional admission and to be classified as degree eligible, applicants must have on file at the
institution a completed application for admission, in-state residency certification, primary form of
identification, official high school transcript or GED certificate, and official transcripts from all previously
attended post-secondary institutions.
Transfer students may be conditionally admitted pending receipt of official transcripts and primary
identification. Failure to submit official transcripts and primary identification by the end of the first semester
of enrollment will prevent future registration and release of official Calhoun transcripts. Transfer students
with a conditional admission status will not receive federal financial aid.
A transfer student who is not seeking a degree from Calhoun Community College and has earned an
Associate's or higher degree from a regionally accredited college or university is only required to submit an
official transcript from the degree granting institution. If a student with an Associate's or higher degree
wishes to have the transcript evaluated for transfer credit, official transcripts from all previously attended
colleges and universities must be submitted to the Office of Admissions and Records prior to the evaluation.
Initial Academic Status of Transfer Students
1. An initial academic status will be determined once all official transcripts are received and reviewed by
Admissions and Records staff. Reporting of incomplete or false information on the application for
admission may result in the immediate removal from classes and forfeiture of all tuition, fees, and other
monies.
2. A transfer student whose cumulative grade point average (GPA) at the transfer institution(s) is at least 2.0
on a 4.0 scale will be admitted on clear academic status.
3. A transfer student whose cumulative GPA at the transfer institution(s) is less than 2.0 on a 4.0 scale but
has not been placed on Academic Suspension or Academic Dismissal will be admitted on Academic
Probation. The Calhoun transcript will be annotated to read ADMITTED ON ACADEMIC PROBATION.
4. A transfer student who has been academically suspended or dismissed from another regionally
accredited post-secondary institution may be admitted only after following the appeal process
established for “native” students. Calhoun Community College requires that the applicant submit a
written appeal to the College Admissions Committee along with all official transcripts. No appeals will be
considered on or after the first official class day for the term in which a student is applying. Transfer
students admitted on appeal will be placed on Academic Probation. The Calhoun transcript will be
annotated to read ADMITTED UPON APPEAL – ACADEMIC PROBATION.
5. Transfer students admitted on academic probation retain that status until 12 credit hours have been
attempted at Calhoun Community College. If the cumulative GPA at Calhoun is below 1.50 at the
conclusion of 12 attempted hours, the student will be placed on academic suspension for at least one
semester. More stringent guidelines may be placed on students by the College Admissions Committee
when written appeals are approved.
General Principles for Transfer of Credit
1. Transfer credit will be evaluated and recorded only upon receipt of all official transcripts from all
previously attended colleges and universities. Students will be notified through email communication
from the Office of Admissions and Records once the official evaluation is complete. A review of records by
advisors, faculty, or other staff for advising purposes does not constitute an official evaluation.
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2. Coursework transferred or accepted for credit toward an undergraduate program must represent
collegiate coursework relevant to the formal award with course content and level of instruction resulting
in student competencies at least equivalent to those of students enrolled in the institution’s own
undergraduate formal award programs.
3. A course completed at other regionally accredited post-secondary institutions with a passing grade (C
minimum required in Composition courses) will be accepted for transfer as potentially creditable toward
graduation requirements.
4. A transfer grade of “D” will only be accepted when the transfer student’s cumulative transfer GPA is 2.0 or
above. Please consult with your academic or program advisor for transferability of a grade of "D" in
English Composition. A grade of “D” in English Composition courses may or may not be accepted as
transfer credit, depending on the student's program of study. Please note that some programs/courses
require minimum grades of “C”, thus a “D” will not transfer.
5. Transfer course grades are not calculated into a student’s grade point average for any purpose, including
graduation or honors consideration.
6. Credit may be extended based on a comprehensive evaluation of demonstrated and documented
competencies and previous formal training. Please refer to the section on Credit from Nontraditional
Sources in this catalog for additional information.
7. The criteria for awarding credit for work completed in foreign colleges and universities will be the same
as for other institutions within the United States. Students wishing to receive transfer credit for such
foreign study must provide an English translation and a detailed course-by-course evaluation report. The
reports must outline recommendations for awarding specific credit for specific courses. Students must
request an official course-by-course evaluation from a National Association of Credential Evaluation
Services (NACES) approved agency. For a comprehensive list of approved agencies, please visit
www.naces.org.
High School Student: A secondary education student who is earning college credit while still in high school is
considered either a Dual Enrollment or Accelerated student. Please see the Dual Enrollment and Accelerated
High School section of this catalog for further information.
International Student: A student who is a citizen of another country.
Calhoun Community College accepts international students. International students holding an F-1 visa must
meet specific academic, linguistic, and financial requirements necessary for admission into the College.
Non-citizens of the United States who have been granted permanent residency status, deferred action status
for childhood arrivals, or possess a valid United States Visa that permits post-secondary study as approved by
the United States Citizenship and Immigration Services are eligible to be considered for admission to the
College as well. Students not seeking a F-1 visa are exempt from the financial documentation requirement.
Students holding an F-1 visa are required to pay the out-of-state tuition rate.
For unconditional admission and to be classified as degree eligible, applicants must have on file at the
institution a completed paper application for admission, primary form of identification, and the following
documents:
• Official transcripts/leaving certificates from secondary school. The secondary school requirement must
document that the student has the equivalent to a U.S. high school diploma.
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• Official transcripts from all previously attended colleges and universities, if applicable, for transfer
students.
In addition to the official foreign transcripts, all documents must be translated and evaluated (course-by-
course for college transcripts) by a NACES approved evaluation agency. For a comprehensive list of agencies,
please visit: www.naces.org.
• Proof of English proficiency
◦ Students submitting official TOEFL scores must meet the following minimum: 500 (Paper-based
test), 173 (Computer-based test), or 61 (Internet-based test). The TOEFL exam must have been
completed no more than 3 years prior to the term of application.
◦ Students submitting official IELTS (International English Language Testing System) scores must
place within the following range: 5.5 – 6.0. The IELTS exam must have been completed no more than
3 years prior to the term of application.
• Exceptions to the English proficiency requirement include students who have graduated from a
regionally accredited United States high school, a transfer student who has successfully completed ENG
101 with a grade of C or higher at a regionally accredited United States college or university, or a citizen
of an English speaking country that has been granted an exemption to the testing requirement. Please
contact the International Student Advisor for a list of countries included in the exemption.
• Signed and notarized financial sponsorship document along with official original bank statements in the
sponsor’s name documenting evidence of at least $17,800 U.S. dollars or the equivalent for the
2017-2018 academic year. The financial documentation includes the approximate cost of tuition, fees,
books, and living expenses for one academic year. Official financial statements must be dated within 3
months of the time of application for admission.
• Completed health forms signed by a physician. The International Student Advisor will provide a copy of
the necessary health form to applicants for completion.
Initial entry students will be issued a Form I-20 upon successful admission into the College. Transfer students
who are enrolled in a United States college or university must submit a completed Transfer Clearance Form
signed by the International Student Advisor. Students must be in valid F-1 status at the current college in
order to be eligible for admission to Calhoun.
F-1 students must submit documentation demonstrating adequate health and life insurance including
coverage for medical repatriation and evacuation expenses. Both forms of coverage must be maintained
during enrollment at Calhoun Community College.
International Transient Students: Transient students are those who are attending a college or university,
who leave that institution for one term to attend Calhoun Community College or do concurrent enrollment
(enrolled at the same time) for a specific course, before returning to their home college or university.
International Transient Students must submit the following:
1. Application for Admission
International students must complete an application for admission with the International Student Advisor.
2. Photo I.D.
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Present original documents in person at Calhoun Community College for photocopy. Examples include:
unexpired government issued photo ID, unexpired I-94 card and visa page from passport (photocopy of
driver’s license, if applicable). You may mail or email photo copies of all documents including the F-1 Transient
Student form. F-1 Visa holders must also submit a copy of their current SEVIS I-20.
3. Transient Letter
Issued from current college/university, listing approved courses you wish to take at Calhoun Community
College and specific term.
4. Transient Clearance Form (F-1 or J-1 Students only)
This form must be completed by your Designated School Official (International Advisor from your institution)
granting permission for you to attend Calhoun Community College while still on your home institutions SEVIS
I-20 / DS-2019. It’s important that they know you are doing con-current enrollment so you can comply with
your immigration status requirements. The Transient Student Clearance form is available on the International
Students webpage on the Calhoun Community College website.
*Note that international students are not eligible for federal financial aid.
Audit Students: A student who registers for credit courses on a non-credit basis.
For admission, students must comply with the College admission standards as outlined in the requirements
for first-time, transfer, or returning students.
Auditors will under no circumstances receive credits applicable to degree requirements. Tuition and fees for
courses audited are the same as those for courses taken for credit. Students may not use federal financial aid
for courses that are audited. Health science courses are not eligible to be audited by students at the College,
and the appropriate pre-requisite requirements must be met for students wishing to audit a class.
Students may not change from “credit” to “audit” or from “audit” to “credit” after the Drop/Add period is over
for the term.
SENIOR CITIZENS UNDER THE SENIOR ADULT SCHOLARSHIP PROGRAM
Senior citizens 60 years of age or older may be eligible for a tuition waiver if
they qualify for the Senior Adults Scholarship Program.
Applicants must meet the following conditions:
• Must comply with the College admission standards as noted in the
Admission Classification & Eligibility Information portion of this catalog.
• Must be Alabama residents.
• Must be 60 years of age or older by the beginning of the semester in which the student is seeking the
scholarship.
• Must enroll in credit based courses. Workforce Solutions or Adult Education courses are not eligible for this
scholarship.
Students are responsible for any fees or other charges applied to the general student body. Senior citizens
granted a tuition waiver under the Senior Adult Scholarship Program may receive the tuition waiver only
one time per course.
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Enrollment under the Senior Adult Scholarship Program is restricted to a space available basis. A course will
not be expanded beyond the maximum number allowed to accommodate a student attending under the
Senior Adult Scholarship Program.
RESIDENCY STATUS
Residency status must be determined upon admission. In determining resident student status for the
purpose of charging tuition, the burden of proof lies with the applicant for admission. The institution may
request proof that the applicant meets the stipulations for in-state residency.
A student’s residency status will be presumed for one full academic year of his/her most previous enrollment
unless there is evidence that the student subsequently has abandoned resident status (for example,
registering to vote in another state). A student failing to re-enroll within one full academic year must establish
eligibility upon re-enrollment.
IN-STATE RESIDENCY
The in-state tuition rate is established by the Alabama Community College System.
In order to be eligible for in-state tuition as a resident student, an applicant must meet one of the following
criteria:
1. Has resided in the State of Alabama for at least 12 continuous months immediately preceding application
for admission.
2. Is a minor whose parents, parent, or legal guardian has resided in the State of Alabama for at least 12
continuous months immediately preceding application for admission. If the minor's parents are legally
separated or divorced, residence will be determined by the residency of the parent to whom the court
has granted custody
◦ Minor Dependent: A single individual under 19 years of age and a married individual under 18
years of age, but excludes an individual whose disabilities of non-age have been removed by a court
of competent jurisdiction for a reason other than establishing a legal residence in Alabama.
◦ Supporting Person: Either or both parents of the student, if the parents are living together, or if the
parents are divorced or living separately, then either the parent having legal custody or, if different,
the parent providing the greater amount of financial support. If both parents are deceased, or if
neither has legal custody, supporting person shall mean, in the following order: the legal custodian
of the student, the guardian, and the conservator.
3. Determination of eligibility for in-state tuition shall be made by the institution by evaluating the presence
or absence of connections with the State of Alabama. This evaluation shall include the consideration of
the following connections:
◦ Payment of Alabama state income taxes as a resident.
◦ Ownership of a residence or other real property in the state and payment of state ad valorem taxes
on the residence or property.
◦ Full-time employment in the state.
◦ Residence in the state of a spouse, parents, or children.
◦ Previous periods of residency in the state continuing for one year or more.
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◦ Voter registration and voting in the state; more significantly, continuing voter registration in the
state that initially occurred at least one year prior to the initial registration of the student in
Alabama at a public institution of higher education.
◦ Possession of state or local licenses to do business or practice a profession in the state.
◦ Ownership of personal property in the state, payment of state taxes on the property, and
possession of state license plates.
◦ Continuous physical presence in the state for a purpose other than attending school, except for
temporary absences for travel, military service, and temporary employment.
◦ Membership in religious, professional, business, civic, or social organizations in the state.
◦ Maintenance in the state of checking and savings accounts, safe deposit boxes, or investment
accounts.
◦ In-state address shown on selective service registration, driver's license, automobile title
registration, hunting and fishing licenses, insurance policies, stock and bond registrations, last will
and testament, annuities, or retirement plans.
4. Has graduated from an Alabama high school or has obtained a GED in the State of Alabama within three
years of the date of his/her application for admission in accordance with the requirements set forth in
the Code of Alabama.
A non-resident student, one who does not meet the standard of having resided in the State of Alabama for
at least 12 continuous months immediately preceding application for admission, shall be charged the instate
tuition rate established by the State Board of Education if the student satisfies one of the following criteria, or,
if the student is a dependent (as defined by the Internal Revenue Code), then the person supporting the
student satisfies one of the following criteria under the following circumstances:
1. The student or the person(s) supporting the student is a full-time permanent employee of the institution
at which the student is registering.
2. The student or the person(s) supporting the student can verily full-time permanent employment in
Alabama and will commence said employment within 90 days of registration.
3. The student or the person(s) supporting the student is a member of the United States military on full-
time active duty stationed in Alabama under orders for duties other than attending school, as required
by ACT 2013-423.
4. The student or the person(s) supporting the student is an accredited member of a consular staff
assigned to duties in Alabama.
5. The student or the person(s) supporting students resides in one of the following Tennessee counties:
Franklin, Giles, Lawrence, Lincoln, Marshall, Moore, or Wayne.
OUT-OF-STATE TUITION
The out-of-state tuition rate is determined by the Alabama Community College System. Any applicant for
admission who does not meet the residency requirements for in-state tuition shall be charged tuition at 2.00
times the in-state tuition rate, rounded up to the nearest dollar.
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Students initially classified as ineligible for resident tuition will retain that classification until they provide
documentation that they are eligible for instate tuition. Requests for in-state tuition must be submitted to the
Office of Admissions and Records, and the Registrar will determine whether or not a student is eligible to pay
the in-state tuition rate.
International students must pay the out-of-state tuition rate.
Accelerated High School Program
Calhoun Community College offers qualified high school students the opportunity to earn college credit while
still in high school. This program differs from Dual Enrollment in that participating students receive college
credit only; no high school credit is awarded for course taken under the Accelerated High School program.
1. The student must have successfully completed the 10th grade;
2. The student must provide certification each semester from the local principal and/or his/her designee
that the student has a minimum cumulative 3.0 average and recommends the student for enrollment
(the accelerated high school approval form can be found on the Dual Enrollment page at the Admissions
link on our website: https://calhoun.edu/dual-enrollment/accelerated-high-school-program)
3. In addition to the approval form, the student must provide an official high school transcript;
4. The student must provide qualifying ACT, SAT or placement scores;
5. The student may enroll only in postsecondary courses for which the high school prerequisites have been
completed
Dual Enrollment/Dual Credit for High School
Students
The Dual Enrollment/Dual Credit program allows high school students the opportunity to receive both high
school and college credit. The program is restricted to qualified students in Alabama high schools and home
schools which have signed a working agreement with Calhoun Community College.
Student Eligibility:
Criteria for student eligibility are developed by each individual school system and may be more restrictive
than the minimum criteria that follows:
1. The student must have a 2.5 GPA or higher in completed high school courses;
2. The student must have written approval (application and approval form available online at
www.calhoun.edu) of his/her counselor and principal. In addition to the approval form the student must
provide a high school transcript - official or unofficial
3. The student must be in grade 10, 11, or 12.
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4. All students in academic dual enrollment courses must provide appropriate ACT, SAT or placement test
scores.
Continuous Eligibility
Students who meet the criteria for initial admission for a Dual Enrollment for Dual Credit program will
maintain continuous eligibility so long as they earn a grade of C or better in all attempted college courses.
Students who fail to meet this minimum grade requirement or who withdraw from a course will be suspended
from the program for a minimum of one term. The one-term suspension may not be served during the
summer. The student may not re-enroll until the suspension has been served. For re-entry, the student must
reapply to the program and must meet the minimum grade point average requirements.
Available Courses:
Determination of the equivalencies of Calhoun Community College coursework is at the discretion of the high
school system. In some cases, one 3-semester hour course equates to a full unit at the high school. However,
a cross-walk of eligible courses has been developed to ensure that courses taken at the College warrant the
awarding of secondary credit for post-secondary/ college coursework. Students should contact their high
school counselor for information about specific course equivalencies.
Eligible courses include any college-level courses in English, Foreign Languages, Mathematics, Science, or
Social Science; any career/technical courses; or any other courses agreed upon by the school system and the
college. Students must meet the course prerequisites prior to enrollment. This program does not include
physical education courses, nor any courses taken on an audit basis.
Prerequisites may be met by completion of the approved college placement exam and/or minimum levels on
the ACT or SAT in English, Mathematics, and Reading.
Students in the Dual Enrollment/Dual Credit program may take their coursework at any Calhoun campus or
through Distance Learning. Students should consult the College's current course schedule or contact the
Calhoun Dual Enrollment office for information on the dates, times and locations of courses. Email
at selected high school campuses. Information is available through local high school counselors or from the
Dual Enrollment office: 256-306-2665 or 256-306-2671.
Traditional financial aid is not available for students enrolled under the Dual Enrollment/Dual Credit
program. Federal government regulations require students to have a high school diploma or GED to qualify
for any form of financial aid. However, Alabama families who are recipients of the fully-funded PACT Program
may apply these funds towards Dual Enrollment/ Dual Credit courses.
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Dual Enrollment Technology Scholarships
Funds are available through a Workforce grant to provide scholarships to Dual Enrollment students in
specific technical programs. These Dual Enrollment scholarship funds are available to eligible high school
students participating in approved technology programs offered by Calhoun Community College.
Programs designated as eligible for scholarship funding at Calhoun Community College include Advanced
Manufacturing (Air Conditioning & Refrigeration, Design Drafting, Electrical Technology, Industrial
Maintenance, Machine Tool Technology, Process Technology, and Welding); Computer Information Systems;
Emergency Medical Services, Nursing Assistant and Criminal Justice.
Student Eligibility for Dual Enrollment Scholarships:
The student must be in the 10th, 11th or 12th grade, have a 2.5 GPA or higher, and have approval from the
high school principal and counselor or the home school director. All students receiving scholarships must
meet established placement criteria each semester as determined by appropriate ACT, SAT or placement test
scores. Approval from secondary school officials indicates that the student has demonstrated both academic
readiness and social maturity.
The scholarship funds are contingent upon allocations by the Alabama Legislature. Calhoun has received
technology scholarship grants since the program was initiated by the state in 2008; however, future grant
awards are not guaranteed and will depend on availability of funding through the Alabama Community
College System.
Each student who receives a Dual Enrollment Technology Scholarship must have declared a technical
program of study and only those courses required for that program of study will be eligible for
scholarship funds.
Dual Enrollment technology scholarship funds may be used to cover not only the required technical courses
but required English, math and science courses as well. Academic courses must be taken concurrently with
the technical courses.
Most of Calhoun's manufacturing technology programs are taught on the Decatur campus. In addition,
several high schools offer on-site Dual Enrollment classes in Drafting, Machine Tool Technology, Automotive
Technology, Advanced Manufacturing and Welding. Computer Information Systems is taught on both the
Huntsville and Decatur locations and through distance learning. Dual Enrollment Emergency Medical Services
(EMS) year-long regional programs are available at Calhoun and qualify for workforce development
scholarship funding. High school students pursuing this EMS certification can only participate in these
regional dual enrollment programs. High school students may not be registered for Calhoun's traditional EMS
programs.
The scope of each scholarship is determined by available funding and the scholarship grant guidelines. Costs
covered will be determined on an individual basis.
The Dual Enrollment Technology Scholarship program is not designed for academic transfer but to
allow students to begin earning credits towards a two-year technical degree or a certificate and
28 Calhoun Community College 2022-23 Catalog | Last Updated 03/07/2023
prepare them to enter the workforce. To facilitate this, Calhoun has developed a group of short term
certificates in Advanced Manufacturing and Computer Information Systems. Students in these programs can
earn a college credential while continuing to work towards their A.A.S. degree.
Scholarship Application:
In order to apply for a scholarship, the student must be accepted by Calhoun Community College. The Dual
Enrollment Scholarship Application is available to download along with the application for admissions, the
required Dual Enrollment Approval Form, and Signature Page. The link to these documents can be found at:
http://www.calhoun.edu/dualenrollment
Short Term Certificates
The following short term technology certificates are embedded in Calhoun technology programs and are
eligible for Dual Enrollment Scholarships. These certificates are available to all Calhoun students and provide
a pathway that allows high school students to work towards their chosen A.A.S. degree, and at the same time,
graduate from high school with a credential that could potentially lead to employment.
Technology Certificates
AIR CONDITIONING AND REFRIGERATION
Course Prefix & Number Course Title Credit Hours
ADM 104 Thermal Electrical Principles 3
ADM 111 Manufacturing Safety Practices 3
ACR 113 Refrigeration Piping Practices 3
ACR 119 Fundamentals of Gas Heating 3
ACR 120 Fundamentals of Electric Heating 3
Total Credit Hours 15
AUTOMOTIVE ELECTRICIAN TECHNICIAN
Course Prefix & Number Course Title Credit Hours
ASE 112 Electrical Fundamentals 3
ASE 162 Electrical and Electronic Systems 3
ASE 212 Advanced Electrical and Electronic Systems 3
Total Credit Hours 9
BRAKES AND SUSPENSION TECHNICIAN
Course Prefix & Number Course Title Credit Hours
ASE 112 Electrical Fundamentals 3
ASE 121 Braking Systems 3
ASE 122 Steering and Suspension 3
ASE 130 Drive Train and Axles 3
Total Credit Hours 12
ENGINES TECHNICIAN
Course Prefix & Number Course Title Credit Hours
ASE 112 Electrical Fundamentals 3
ASE 124 Automotive Engines 3
ASE 212 Advanced Automotive Engines 3
Total Credit Hours 9
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TUNE-UP OR DRIVABILITY TECHNICIAN
Course Prefix & Number Course Title Credit Hours
ASE 112 Electrical Fundamentals 3
ASE 162 Electrical and Electronic Systems 3
ASE 212 Advanced Electrical and Electronic Systems 3
ASE 239 Engine Performance 3
ASE 244 Engine Performance and Diagnostics 3
ASE 246 Automotive Emissions 3
Total Credit Hours 18
DESIGN DRAFTING TECHNOLOGY
Course Prefix & Number Course Title Credit Hours
ADM 111 Manufacturing Safety Practices 3
DDT 111 Fundamentals of Drafting 3
ADM 107 CAD Concepts 3
Two of the following electives are required
DDT 132 or DDT 124 3
ADM 108 or DDT 109 3
Total Credit Hours 15
ELECTRICAL TECHNOLOGY
Course Prefix & Number Course Title Credit Hours
ADM 111 Manufacturing Safety Practices 3
ELT 108 DC Fundamentals 3
ELT 109 AC Fundamentals 3
ELT 110 Wiring Methods 3
ELT 114 Residential Wiring 3
Total Credit Hours 15
INDUSTRIAL MAINTENANCE
Course Prefix & Number Course Title Credit Hours
ADM 111 Manufacturing Safety Practices 3
ELT 108 DC Fundamentals 3
ELT 109 AC Fundamentals 3
ELT 117 AC DC Motors 3
INT 117 Principles of Industrial Mechanics 3
Total Credit Hours 15
MACHINE TOOL TECHNOLOGY
Course Prefix & Number Course Title Credit Hours
ADM 111 Manufacturing Safety Practices 3
MTT 121 Basic Blueprint Reading for Machinist 3
MTT 147 Introduction to Machine Shop I 3
MTT 148 Introduction to Machine Shop I Lab 3
Total Credit Hours 12
PROCESS TECHNOLOGY
Course Prefix & Number Course Title Credit Hours
ADM 111 Manufacturing Safety Practices 3
ADM 106 Quality Control 3
PCT 100 Fundamentals of Process Technology 3
PCT 115 Instrumentation I 3
PCT 105 Process Tech I - Equipment 4
PCT 220 Process Tech II - Systems 4
Total Credit Hours 20
WELDING TECHNOLOGY
Course Prefix & Number Course Title Credit Hours
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ADM 111 Manufacturing Safety Practices 3
WDT 109 SMAW/Fillet PAC/CAC 3
WDT 123 SMAW/Fillet PAC/CAC Lab 3
WDT 110 Industrial Blueprint Reading 3
WDT 119 GMAW/Flux Cored Arc Welding 3
WDT 124 GMAW/Flux Cored Arc Welding Lab 3
Total Credit Hours 18
Computer Information Systems Cybersecurity Pathway
Calhoun's Computer Information Systems (CIS) Cybersecurity Dual Enrollment Pathway allows a high school
student to complete a certificate in cybersecurity preparation as well as English and math courses required for
the Cybersecurity/IT A.A.S. degree. Students in this program will graduate from high school with a technical
foundation as well as a marketable credential. High school students may enter the program in either 11th or
12th grade, but entry in 11th grade is preferable to avoid scheduling and prerequisite issues. Students
completing the pathway will earn the Cybersecurity Foundations Certificate. All coursework listed in the
pathway is eligible for Workforce Development Scholarship funding for students enrolling in the pathway
program. Scholarship awards are based on availability of funds. For more information regarding this program
contact 256-306-2665 or 256-306-2671.
Advanced placement credit is available for these courses with the appropriate CompTIA certifications listed in
the study plan below. Articulated credit may be available as well; consult your high school counselor. CIS202
(Python Programming) is not included in the certificate program but is required for all CIS A.A.S. degrees and
is highly recommended. It may be taken during any term without regard to the other courses.
Students may opt to take ENG 101 (English Composition I, 3 credit hours) and either of MTH 110* (Finite
Mathematics) or MTH 112 (Precalculus Algebra, each 3 credit hours), which are required for the CIS A.A.S.
degree program. Workforce Development Scholarships may be available contingent on funding.
CYBERSECURITY FOUNDATIONS STUDY PLAN
11
TH
GRADE
Term (suggested) Course College Credits
FALL CIS 134 - IT Fundamentals (CompTIA ITF+) 3
SPRING CIS 263 - Computer Maintenance (CompTIA A+) 3
12
TH
GRADE
Term (suggested) Course College Credits
FALL CIS 199 - Network Communications (CompTIA Network+) 3
SPRING CIS 280 - Network Security (CompTIA Security+) 3
TOTAL CREDITS 12
Notes
1. Either MTH 110 or MTH 112 will satisfy the requirements for the Cybersecurity/IT A.A.S. degree, but MTH
110 generally does not transfer toward a bachelor's degree in a STEM major. Transferability of credit is
31 Calhoun Community College 2022-23 Catalog | Last Updated 03/07/2023
determined by the transfer institution. Alternatively, a student with a sufficient placement score may take
MTH125 (Calculus I), a four-credit hour course. In any event, scholarship funds, if available, will cover only one
mathematics course. MTH112 and ENG 101 are offered on some high school campuses as well as at the
college; consult your high school counselor.
2. Students may substitute CIS270, Cisco CCNA I. CIS 270 is required for the Cybersecurity/IT AAS degree
concentration, but any student who has earned the Network+ credential will be awarded advanced placement
credit for CIS 270.
3. Proper sequencing of coursework is important. Completion, with a grade of C or better, of any one of
CIS134, CIS202, or CIS263 is required to take CIS199 or 270, and CIS199 or 270 is required to take CIS 280.
Students entering the program in the 12th grade must have either advanced placement credit or articulated
credit for one of CIS134, CIS202, or CIS263 to be able to complete the program during their senior year.
4. Additional academic coursework required for high school may be taken at the college but is not eligible for
scholarship funding.
College Transfer
The Pathway is designed to prepare a student for entry into the workforce, but many of the courses can be
transferred to a university for students pursuing a bachelor's degree. MTH 110 generally does not transfer,
but MTH 112 and MTH 125 do transfer with an official transfer agreement (Alabama Transfers), as does ENG
101. The four CIS courses transfer to Athens State University toward either the IT minor in Computer Science
or the Management of Technology degree in Business Administration.
Dual Enrollment EMS
EMS (Emergency Medical Services) are a critical part of your community’s healthcare system. Emergency
Medical Technicians (EMT’s) provide medical assistance in everyday emergencies, large-scale incidents and
natural disasters, alike. EMT’s have the knowledge and skills to provide basic life support to all patients
whether the problem is trauma, cardiac, or medical.
Dual Enrollment EMT locations
Calhoun offers Dual Enrollment EMT programs at the Limestone County Career Technical Center, on Calhoun’s
Huntsville campus, and at The Alabama Center for the Arts in downtown Decatur. Sufficient student
registrations are required in order for the program to be offered at each of these locations.
Meeting days and times are announced each semester. All programs involve an online learning component.
Program Costs
The Calhoun Dual Enrollment EMT program is eligible for scholarship funding through the Calhoun
Community College Workforce Development grant. The grant currently covers tuition, fees, and cost of the
textbook and some required supplies. The level of funding for each year’s program is determined by the
availability and the scope of the Workforce Development grant.
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Student Eligibility
Dual Enrollment EMT is open to high school seniors who have a GPA of 2.5 or higher, a minimum reading
score of 18 on the ACT or 480 on the SAT, and prior approval by their high school counselor and principal or
home school director. Admission to the program is competitive, based on several criteria.
Courses included in the Dual Enrollment EMT program
EMS 100, Cardiopulmonary Resuscitation I
EMS 118, Emergency Medical Technician
EMS 119, Emergency Medical Technician Clinical
The Dual Enrollment EMT program is year-long; students begin the program at the start of the fall semester in
August and finish in May of the following spring semester.
Accelerated High School Program
Calhoun Community College offers qualified high school students the opportunity to earn college credit while
still in high school. This program differs from Dual Enrollment in that participating students receive college
credit only; no high school credit is awarded for course taken under the Accelerated High School program.
1. The student must have successfully completed the 10th grade;
2. The student must provide certification each semester from the local principal and/or his/her designee
that the student has a minimum cumulative 3.0 average and recommends the student for enrollment
(the accelerated high school approval form can be found on the Dual Enrollment page at the Admissions
link on our website: https://calhoun.edu/dual-enrollment/accelerated-high-school-program)
3. In addition to the approval form, the student must provide an official high school transcript;
4. The student must provide qualifying ACT, SAT or placement scores;
5. The student may enroll only in postsecondary courses for which the high school prerequisites have been
completed
Audit Students
Auditors are students who register for credit courses on a non-credit basis.
• Calhoun Community College application for admission
• One primary form of identification (such as an unexpired government issued photo ID)
• In-state residency certification
• Official high school/GED transcript documenting graduation
• Official college transcripts from all previously attended institutions.
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Note: Students who have achieved a minimum of a baccalaureate degree are only required to submit a
transcript from the granting institution for admission to the college but may need to submit other transcripts
for evaluation of transfer of credit.
Students may not audit any health science classes. Auditors will under no circumstances receive credits
applicable to degree requirements. Tuition and fees for courses audited are the same as those for courses
taken for credit. Students may not change from "Credit" to "Audit" or "Audit" to "Credit" after the Drop/Add
period.
Senior Citizens Attending Under the Senior
Adult Scholarship Program
Senior citizens sixty (60) years of age or older may be eligible for a tuition waiver if they qualify for the Senior
Adults Scholarship Program. Applicants must meet the following conditions:
1. They must comply with the college admission standards as noted earlier in this catalog under Admission,
First-Time Students, Admission of Transfer Students or Former Students Applying for Readmission.
Please refer to the appropriate section for details of admission requirements.
2. Must be Alabama residents.
3. Must be sixty (60) years of age or older.
4. Students must enroll for credit; non-credit enrollment is not allowed.
The student is responsible for any fees or other charges applied to the general student body. Senior citizens
granted a tuition waiver under the Senior Adult Scholarship Program may receive the tuition waiver only one
time per course. Any time a senior citizen repeats a course the student is responsible not only for fees but
also for tuition.
Questions regarding admission and eligibility should be directed to the staff of the Admissions and Records
Office.
NOTE: Senior citizen course enrollment under the Senior Adult Scholarship Program is restricted to a space
available basis. A course will not be expanded beyond the optimal number to accommodate the enrollment of
a senior citizen attending under the Senior Adult Scholarship Program.
College Admission Committee
Students on academic suspension from the last post-secondary institution attended must file a written appeal
directly to the Director of Admissions/Records for submission to the College Admissions Committee. Appeals
for admission should be submitted at least two (2) weeks before the first official class day of the term of
intended enrollment. Decisions of the Admissions Committee are final.
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Initial Academic Status of Transfer Students
1. An initial academic status will be determined once all official transcripts are received and reviewed by
Admissions and Records staff. Reporting of incomplete or false information on the application for
admission may result in the immediate removal from classes and forfeiture of all tuition, fees, and other
monies.
2. A transfer student whose cumulative grade point average (GPA) at the transfer institution(s) is at least 2.0
on a 4.0 scale will be admitted on clear academic status.
3. A transfer student whose cumulative GPA at the transfer institution(s) is less than 2.0 on a 4.0 scale but
has not been placed on Academic Suspension or Academic Dismissal will be admitted on Academic
Probation. The Calhoun transcript will be annotated to read ADMITTED ON ACADEMIC PROBATION.
4. A transfer student who has been academically suspended or dismissed from another regionally
accredited post-secondary institution may be admitted only after following the appeal process
established for “native” students. Calhoun Community College requires that the applicant submit a
written appeal to the College Admissions Committee along with all official transcripts. No appeals will be
considered on or after the first official class day for the term in which a student is applying. Transfer
students admitted on appeal will be placed on Academic Probation. The Calhoun transcript will be
annotated to read ADMITTED UPON APPEAL – ACADEMIC PROBATION.
5. Transfer students admitted on academic probation retain that status until 12 credit hours have been
attempted at Calhoun Community College. If the cumulative GPA at Calhoun is below 1.50 at the
conclusion of 12 attempted hours, the student will be placed on academic suspension for at least one
semester. More stringent guidelines may be placed on students by the College Admissions Committee
when written appeals are approved.
General Principles for Transfer of Credit
1. Transfer credit will be evaluated and recorded only upon receipt of all official transcripts from all
previously attended colleges and universities. Students will be notified through email communication
from the Office of Admissions and Records once the official evaluation is complete. A review of records by
advisors, faculty, or other staff for advising purposes does not constitute an official evaluation.
2. Coursework transferred or accepted for credit toward an undergraduate program must represent
collegiate coursework relevant to the formal award with course content and level of instruction resulting
in student competencies at least equivalent to those of students enrolled in the institution’s own
undergraduate formal award programs.
3. A course completed at other regionally accredited post-secondary institutions with a passing grade (C
minimum required in Composition courses) will be accepted for transfer as potentially creditable toward
graduation requirements.
4. A transfer grade of “D” will only be accepted when the transfer student’s cumulative transfer GPA is 2.0 or
above. Regardless of the GPA, a “D” in English Composition courses will not be accepted as transfer
credit. Please note that some programs/courses require minimum grades of “C”, thus a “D” will not
transfer.
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5. Transfer course grades are not calculated into a student’s grade point average for any purpose, including
graduation or honors consideration.
6. Credit may be extended based on a comprehensive evaluation of demonstrated and documented
competencies and previous formal training. Please refer to the section on Credit from Nontraditional
Sources in this catalog for additional information.
7. The criteria for awarding credit for work completed in foreign colleges and universities will be the same
as for other institutions within the United States. Students wishing to receive transfer credit for such
foreign study must provide an English translation and a detailed course-by-course evaluation report. The
reports must outline recommendations for awarding specific credit for specific courses. Students must
request an official course-by-course evaluation from a National Association of Credential Evaluation
Services (NACES) approved agency. For a comprehensive list of approved agencies, please visit
www.naces.org.
High School Student: A secondary education student who is earning college credit while still in high school is
considered either a Dual Enrollment or Accelerated student. Please see the Dual Enrollment and Accelerated
High School section of this catalog for further information.
International Student: A student who is a citizen of another country.
Calhoun Community College accepts international students seeking an F-1 international student visa who
meet the academic, linguistic, and financial requirements necessary for admission into the College.
Non-citizens of the United States who have been granted permanent residency status, deferred action status
for childhood arrivals, or possess a valid United States Visa that permits post-secondary study as approved by
the United States Citizenship and Immigration Services are eligible to be considered for admission to the
College as well. Students not seeking a F-1 visa are exempt from the financial documentation requirement.
International students are required to pay the out-of-state tuition rate.
For unconditional admission and to be classified as degree eligible, applicants must have on file at the
institution a completed paper application for admission, primary form of identification, and the following
documents:
• Official transcripts/leaving certificates from secondary school. The secondary school requirement must
document that the student has the equivalent to a U.S. high school diploma.
• Official transcripts from all previously attended colleges and universities, if applicable, for transfer
students.
In addition to the official foreign transcripts, all documents must be translated and evaluated (course-by-
course for college transcripts) by a NACES approved evaluation agency. For a comprehensive list of agencies,
please visit: www.naces.org.
• Proof of English proficiency
◦ Students submitting official TOEFL scores must meet the following minimum: 500 (Paper-based
test), 173 (Computer-based test), or 61 (Internet-based test). The TOEFL exam must have been
completed no more than 3 years prior to the term of application.
◦ Students submitting official IELTS (International English Language Testing System) scores must
place within the following range: 5.5 – 6.0. The IELTS exam must have been completed no more than
3 years prior to the term of application.
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• Exceptions to the English proficiency requirement include students who have graduated from a
regionally accredited United States high school, a transfer student who has successfully completed ENG
101 with a grade of C or higher at a regionally accredited United States college or university, or a citizen
of an English speaking country that has been granted an exemption to the testing requirement. Please
contact the International Student Advisor for a list of countries included in the exemption.
• Signed and notarized financial sponsorship document along with official original bank statements in the
sponsor’s name documenting evidence of at least $17,800 U.S. dollars or the equivalent for the
2017-2018 academic year. The financial documentation includes the approximate cost of tuition, fees,
books, and living expenses for one academic year. Official financial statements must be dated within 3
months of the time of application for admission.
• Completed health forms signed by a physician. The International Student Advisor will provide a copy of
the necessary health form to applicants for completion.
Initial entry students will be issued a Form I-20 upon successful admission into the College. Transfer students
who are enrolled in a United States college or university must submit a completed Transfer Clearance Form
signed by the International Student Advisor. Students must be in valid F-1 status at the current college in
order to be eligible for admission to Calhoun.
F-1 students must submit documentation demonstrating adequate health and life insurance including
coverage for medical repatriation and evacuation expenses. Both forms of coverage must be maintained
during enrollment at Calhoun Community College.
Audit Students: A student who registers for credit courses on a non-credit basis.
For admission, students must comply with the College admission standards as outlined in the requirements
for first-time, transfer, or returning students.
Auditors will under no circumstances receive credits applicable to degree requirements. Tuition and fees for
courses audited are the same as those for courses taken for credit. Students may not use federal financial aid
for courses that are audited. Health science courses are not eligible to be audited by students at the College,
and the appropriate pre-requisite requirements must be met for students wishing to audit a class.
Students may not change from “credit” to “audit” or from “audit” to “credit” after the Drop/Add period is over
for the term.
Financial Information
Cashier's Office Hours
CASHIER'S OFFICE HOURS (DECATUR)
Monday-Thursday 8:00 a.m. - 5:00 p.m.
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Friday 8:00 a.m. - 11:30 a.m.
CASHIER'S OFFICE HOURS (HUNTSVILLE)
Monday-Thursday 8:00 a.m. - 5:00 p.m.
Friday 8:00 a.m. - 11:30 a.m.
Tuition and Fees
The following informations reflects the current tuition and fee schedule enacted by the Alabama Community
College System Board of Trustees.
TUITION
In-State Students $125.00 per credit hour
Out-of-State Students $250.00 per credit hour
FEES
Technology Fee $9.00 per credit hour
Facility Renewal Fee $9.00 per credit hour
Special Building Fee $12.00 per credit hour
ACCS Enhancements Fee $10.00 per credit hour
Reserve Fee $1.00 per credit hour
Access/Wellness $10.00 per student
FEE DEFINITIONS
Technology fees are charged to all students restricted for the acquisition and provision of technology and
technological applications for students.
Facility Renewal fees are charged to all students restricted for renewal and replacement of current facilities.
Special Building fees are charged to all students in order to secure bonded indebtedness for new
construction of facilities.
ACCS Enhancements fee is charged for implementing comprehensive advancements at both the statewide
and local levels geared towards improving every aspect of engagement with the current and potential
community college students. This fee is split evenly between local colleges and the System Office. Local
funding would be focused on upgrading the student experience through campus improvements including
technological advancements, renovations or construction projects, and safety enhancements. The System
Office funding will be used to advance the establishment of a unified and collaborative community college
system by increasing the services provided at the ACCS level to increase each college's ability to focus their
efforts on student services and outcomes.
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Reserve fees are charged to all students restricted to the creation of a Bond Reserve Fund to be managed by
the Chancellor and Presidents' Advisory Council.
Access/Wellness fees are charged to all students each semester to be used to offset the cost of maintaining
parking lots and equip and manage the Wellness Center at Decatur and Huntsville. This fee is non-refundable
beginning the first day of the term.
Distance education classes are charged the same rates and fees as above.
Students who register after classes begin may be charged a $25 late registration fee.
ADDITIONAL FEES (SUBJECT TO CHANGE WITHOUT NOTICE)
Additional charges by the institution and not mentioned above include the following:
1. Returned check fee (by Alabama law) $30*
2. Parking traffic citations (variable, depending on type of citation); check student handbook
3. Tobacco use violation citation (see page 8)
4. Replacement costs for Library books checked out and not returned (variable).
5. Audit fees (auditing a course costs the same as taking the course for credit)
*Negotiating a worthless negotiable instrument is a Class A misdemeanor. Pursuant to Alabama law (Act No.
80-200, S. 317), a person will be given 10 days to tender payment of the full amount of such instrument plus a
service charge of not more than $30. Unless this amount is paid in full within the specified time, the individual
may assume that this instrument will be turned over to the proper authorities for criminal prosecution.
Payments
Calhoun Community College accepts cash, check, debit and credit cards for payment of tuition and fees. Out-
of-state, starter, and counter checks cannot be accepted.
A student can make online student account payments with a credit or debit card. Calhoun accepts Visa,
Mastercard, Discover and American Express. The option to pay by credit or debit card is available online or in
person only. Calhoun does not accept payments by phone. Once logged in, select the following:
• Banner Self Service Student
Student Account
Select "Make Payments, Deposits and Payment Plans" to enter the TouchNet Student Account Center
Select the applicable term and click "Make A Payment"
Enter the payment amount and click "Submit"
Complete the process by entering the requested card information
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The payment confirmation will be emailed to the email address entered or it can be printed once displayed on
the screen. If you do not receive a confirmation, the payment has failed and payment must be resubmitted.
Any future refunds will be refunded to the debit or credit card up to the total amount paid.
Calhoun offers an interest-free, automatic payment plan through Touchnet. A $40 non-refundable enrollment
fee applies with payments by credit/debit card. All down payments and enrollment fees are processed
immediately. Regularly scheduled payments will process each month. For more information about the
payment plan, you may access the payment plan details at https://calhoun.edu/studentservices/financial-aid/
payment-plan/ .
Tuition and Fees Refund Policy
The tuition refund policy used by Calhoun Community College is mandated by the Board of Trustees of The
Alabama Community College System. We are obligated to abide by the policy. The following are the basic
guidelines:
Students wishing to withdraw from some of their classes must do so through MyCalhoun. Amounts that may
be due students by the College as a result of dropping classes will be refunded as applicable after the 2nd
week of the term as long as the student account balance is zero.
Withdrawal Prior to Classes
A student who withdraws from classes prior to the first day of class will be refunded the total tuition and other
institutional charges. The first class day is not the first day of the student's class, it is the first day of the
semester.
Partial Withdrawals during Drop/Add Period
Students who do not completely withdraw from the institution but drop a class during the regular drop/add
period will be refunded the difference in tuition paid and the tuition rate applicable to the reduced number of
hours, including fees appropriate to the classes dropped.
Partial Withdrawals After Drop/Add Period
There is no refund due to a student who partially withdraws after the official drop/add period.
Complete Withdrawal
A complete withdrawal is defined as a student who has completely withdrawn from all classes at the
institution.
A student who officially or unofficially withdraws completely on or after the first day of class but prior to the
end of the third week of class will be refunded according to the withdrawal date.
Administrative Fee
An administrative fee not to exceed 5% of tuition and other institutional charges shall be assessed for each
withdrawal within the period beginning the first day of class and ending at the end of the third week of class.
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Pass Through Fees
Pass through fees such as e-book fees, music fees, and allied health and nursing fees will not be refunded
after the official drop/add period.
Before Classes Begin: 100% Refund
During Drop/Add
Drops a class or classes but less than total: 100%
Drops ALL classes during drop/add: 75% of net
After Drop/Add (Withdrawal Refund Period):
Drops a class or classes but less than total: No refund
Total withdrawal during first week of classes: 75% of net
Total withdrawal during second week of classes: 50% of net
Total withdrawal during third week of classes: 25% of net
Total withdrawal after third week of classes: No refund
NET AMOUNT IS TUITION AND FEES LESS 5% ADMINISTRATIVE FEE.
For calculating refunds during the fall and spring sixteen-week terms, a"week" is defined as seven calendar
days. Refunds of tuition for terms shorter than sixteen weeks, such as summer terms, mini-terms, split terms,
and weekend terms will reflect a prorated week based on the number of days in the term.
Please refer to the Class Schedule of the applicable term on the Calhoun website for any updates to the
refund schedule. The Tuition Refund Information and Schedule link provides specific refund dates.
Refund Methods
When a refund is due to a student from any payment made on MyCalhoun, that refund will be credited back
to the original method of payment (i.e. debit or credit card). If the refund is more than the original payment
amount, the remaining balance will be issued through BankMobile using the reimbursement method selected
by the student.
Calhoun uses BankMobile for all refunds in an effort to get the money into the hands of students quickly and
easily. All students are required to register with Bank Mobile. During registration, students will select one of
the following reimbursement methods:
• Direct deposit to an existing checking or savings account, or
• BankMobile Vibe Account
The address information used by BankMobile is sent by Calhoun. If a student's address is incorrect, the
information needs to be updated through MyCalhoun. Address changes are submitted by the College to
BankMobile. Calhoun no longer prints refund checks, therefore the Business Office cannot hold checks for
pick up.
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Timeframe for each Reimbursement Method
BankMobile Vibe Account - Same day funds released by Calhoun Direct Deposit to Checking or Savings
Account - 2 - 3 Business Days
Steps to Register with Bank Mobile
First, look for the green envelope in the mail. Visit RefundSelection.com Enter your personal code to get
started. Select the option that best fits you.
Financial Holds
A financial hold will be placed on a student's account when there is any past due financial obligation to the
College. These financial obligations can result from unpaid tuition, fees, books, library charges, parking fines,
returned checks, or financial aid that must be returned by Department of Education policy. When there is a
financial hold, the student will not be permitted to register for classes, receive transcripts, nor any other
service from the college until the balance is paid in full or otherwise resolved.
General Education Development (GED) Test
Fee
Effective 1/1/14, those desiring to take the General Education Test at Calhoun Community College will be
required to pay a $120 fee. Call 256-306-2830 or 256-306-2610 for more information.
Residency/Out-of-State and International
Students
Guidelines for determining "In-State" Residency
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ELIGIBLE FOR "IN-STATE" TUITION
A student or prospective student described in either part A or part B below may be eligible for "In-State"
tuition rates. Non-resident students described in Part B must submit a written appeal with documentation to
the College Registrar to obtain "in-state" tuition rates. The College Registrar will determine whether or not a
student meets the criteria and the decision is final.
Resident Student
A Resident Student shall be charged the in-state tuition rate established by the Board of Trustees for the
Alabama Community College System.
A Resident Student is an applicant for admission who is a citizen of the United States or a duly registered
resident in the State of Alabama for at least 12 months immediately preceding application for admission,
Minor dependents seeking admission, the parents, parent, or legal guardian of such minor dependent must
have resided in the state of Alabama for at least 12 months immediately preceding application for admission.
If the parents are legally separated or divorced, residence will be determined by the residency of the parent to
whom the court has granted custody.
• MINOR: An individual who because of age lacks the capacity to contract under Alabama law. Under
current law, this means a single individual under 19 years of age and a married individual under 18 years
of age, but excludes an individual whose disabilities of non-age have been removed by a court of
competent jurisdiction fora reason other than establishing a legal residence in Alabama.
SUPPORTING PERSON: Either or both of the parents of the student, if the parents are living together or if
the parents are divorced or living separately, then either the parent having legal custody or, if different,
the parent providing the greater amount of financial support. If both parents are deceased or if neither
has legal custody, support person shall mean, in the following order: the legal custodian of the student,
the guardian, and the conservator.
In determining Resident Student status for the purpose of charging tuition, the burden of proof lies with the
applicant for admission.
A. An individual claiming to be a resident shall certify by a signed statement each of the following:
1. A specific address or location within the state of Alabama as his or her residence.
2. An intention to remain at this address indefinitely.
3. Possession of more substantial connections with the state of Alabama than with any other state.
B. Though certification of an address and an intent to remain in the state indefinitely shall be prerequisites
to establishing status as a resident, ultimate determination of that status shall be made by the institution
by evaluating the presence or absence of connections with the state of Alabama. This evaluation shall
include the consideration of all of the following connections:
1. Consideration of the location of high school graduation or GED within three years of application for
admission.
2. Payment of Alabama state income taxes as a resident.
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3. Ownership of a residence or other real property in the state and payment of state ad valorem taxes
on the residence or property.
4. Full-time employment in the state.
5. Residence in the state of a spouse, parents, or children.
6. Previous periods of residency in the state continuing for one year or more.
7. Voter registration and voting in the state; more significantly, continuing voter registration in the
state that initially occurred at least one year prior to the initial registration of the student in
Alabama at a public institution of higher education.
8. Possession of state or local licenses to do business or practice a profession in the state.
9. Ownership of personal property in the state, payment of state taxes on the property, and
possession of state license plates.
10. Continuous physical presence in the state for a purpose other than attending school, except for
temporary absences for travel, military service, and temporary employment.
11. Membership in religious, professional, business, civic, or social organizations in the state.
12. Maintenance in the state of checking and savings accounts, safe deposit boxes, or investment
accounts.
13. In-state address shown on selective service registration, driver's license, automobile title
registration, hunting and fishing licenses, insurance policies, stock and bond registrations, last will
and testament, annuities, or retirement plans.
Non-Resident Student (additional persons for resident
tuition)
A Non-Resident Student, one who does not meet the standard of having resided in the state of Alabama for at
least 12 months immediately preceding application for admission, shall be charged the in-state tuition rate
established by the Board of Trustees for the Alabama Community College System under the following
circumstances provided such student is a citizen of the United States.
a. The dependent student (as defined by Internal Revenue Codes)
b. whose supporting person is a full-time permanent employee of the institution at which the student is
registering; or
c. whose supporting person can verify full-time permanent employment in Alabama and will commence
said employment within 90 days of registration; or
d. whose supporting person is a member of the United States military on full-time active duty stationed in
Alabama under orders for duties other than attending school, as required by ACT 2013-423; or
e. whose supporting person is an accredited member of a consular staff assigned to duties in Alabama.
a. The student is not a dependent (as defined by Internal Revenue Codes) who
b. is a full-time permanent employee of the institution at which the student is registering or is the spouse of
such an employee; or
c. can verify full-time permanent employment within the State of Alabama or is the spouse of such an
employee and will commence said employment within 90 days of registration with the institution; or
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d. is a member of or the spouse of a member of the United States military on full-time active duty stationed
in Alabama under orders for duties other than attending school; or
e. is an accredited member of or the spouse of an accredited member of a consular staff assigned to duties
in Alabama.
In determining Non-Resident Student status for the purpose of charging tuition, the burden of proof lies with
the applicant for admission. The college may request proof that the applicant meets the stipulations noted
above prior to admission.
Students who reside in Franklin, Marshall, Moore, Lawrence, Lincoln, Wayne, or Giles counties in Tennessee
will be assessed tuition at the "in-state" rate upon submission of documentation verifying residency.
II. OUT OF STATE STUDENT
Any applicant for admission who does not fall into one of the categories noted above shall be charged a
minimum tuition of two times the resident tuition rate charged by that institution. All international students
who hold an F-1 visa are assessed at the out-of-state rate and are not eligible for in-state rates.
Students initially classified as ineligible for resident tuition will retain that classification for tuition purposes
until they provide documentation that they have qualified for resident tuition. Upon approval, they will receive
in-state tuition from that point forward. Tuition will be refunded retroactively for one semester only.
Refund Policy
A Student Financial Aid (SFA) refund applies when your payments and financial aid credits exceed your
charges. The institution must calculate a refund using the refund policies in accordance with state and federal
laws and regulations.
Out-of-State Tuition
The out-of-state tuition rate is determined by the Alabama Community College System. Any applicant for
admission who does not meet the residency requirements for in-state tuition shall be charged tuition at 2.00
times the in-state tuition rate, rounded up to the nearest dollar.
Students initially classified as ineligible for resident tuition will retain that classification until they provide
documentation that they are eligible for instate tuition. Requests for in-state tuition must be submitted to the
Office of Admissions and Records, and the Registrar will determine whether or not a student is eligible to pay
the in-state tuition rate.
International students must pay the out-of-state tuition rate.
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Residency Status
Residency status must be determined upon admission. In determining resident student status for the
purpose of charging tuition, the burden of proof lies with the applicant for admission. The institution may
request proof that the applicant meets the stipulations for in-state residency.
A student’s residency status will be presumed for one full academic year of his/her most previous enrollment
unless there is evidence that the student subsequently has abandoned resident status (for example,
registering to vote in another state). A student failing to re-enroll within one full academic year must establish
eligibility upon re-enrollment.
IN STATE RESIDENCY
The in-state tuition rate is established by the Alabama Community College System.
In order to be eligible for in-state tuition as a resident student, an applicant must meet one of the following
criteria:
1. Has resided in the State of Alabama for at least 12 continuous months immediately preceding application
for admission.
2. Is a minor whose parents, parent, or legal guardian has resided in the State of Alabama for at least 12
continuous months immediately preceding application for admission. If the minor's parents are legally
separated or divorced, residence will be determined by the residency of the parent to whom the court
has granted custody
◦ Minor Dependent: A single individual under 19 years of age and a married individual under 18
years of age, but excludes an individual whose disabilities of non-age have been removed by a court
of competent jurisdiction for a reason other than establishing a legal residence in Alabama.
◦ Supporting Person: Either or both parents of the student, if the parents are living together, or if the
parents are divorced or living separately, then either the parent having legal custody or, if different,
the parent providing the greater amount of financial support. If both parents are deceased, or if
neither has legal custody, supporting person shall mean, in the following order: the legal custodian
of the student, the guardian, and the conservator.
3. Determination of eligibility for in-state tuition shall be made by the institution by evaluating the presence
or absence of connections with the State of Alabama. This evaluation shall include the consideration of
the following connections:
◦ Payment of Alabama state income taxes as a resident.
◦ Ownership of a residence or other real property in the state and payment of state ad valorem taxes
on the residence or property.
◦ Full-time employment in the state.
◦ Residence in the state of a spouse, parents, or children.
◦ Previous periods of residency in the state continuing for one year or more.
◦ Voter registration and voting in the state; more significantly, continuing voter registration in the
state that initially occurred at least one year prior to the initial registration of the student in
Alabama at a public institution of higher education.
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◦ Possession of state or local licenses to do business or practice a profession in the state.
◦ Ownership of personal property in the state, payment of state taxes on the property, and
possession of state license plates.
◦ Continuous physical presence in the state for a purpose other than attending school, except for
temporary absences for travel, military service, and temporary employment.
◦ Membership in religious, professional, business, civic, or social organizations in the state.
◦ Maintenance in the state of checking and savings accounts, safe deposit boxes, or investment
accounts.
◦ In-state address shown on selective service registration, driver's license, automobile title
registration, hunting and fishing licenses, insurance policies, stock and bond registrations, last will
and testament, annuities, or retirement plans.
4. Has graduated from an Alabama high school or has obtained a GED in the State of Alabama within three
years of the date of his/her application for admission in accordance with the requirements set forth in
the Code of Alabama.
A non-resident student, one who does not meet the standard of having resided in the State of Alabama for
at least 12 continuous months immediately preceding application for admission, shall be charged the instate
tuition rate established by the State Board of Education if the student satisfies one of the following criteria, or,
if the student is a dependent (as defined by the Internal Revenue Code), then the person supporting the
student satisfies one of the following criteria under the following circumstances:
1. The student or the person(s) supporting the student is a full-time permanent employee of the institution
at which the student is registering.
2. The student or the person(s) supporting the student can verily full-time permanent employment in
Alabama and will commence said employment within 90 days of registration.
3. The student or the person(s) supporting the student is a member of the United States military on full-
time active duty stationed in Alabama under orders for duties other than attending school, as required
by ACT 2013-423.
4. The student or the person(s) supporting the student is an accredited member of a consular staff
assigned to duties in Alabama.
5. The student or the person(s) supporting students resides in one of the following Tennessee
counties: Franklin, Giles, Lawrence, Lincoln, Marshall, Moore, or Wayne.
Financial Aid
Financial aid is available at Calhoun Community College in a variety of forms. Students needing assistance
with college expenses should communicate with personnel in the Office of Student Financial Services at the
following address:
• Office of Student Financial Services
Calhoun Community College
P.O.Box 2216
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Decatur, AL 35609-2216
or
Office of Student Financial Services - Huntsville
102-B Wynn Drive
Huntsville, AL 35805
256-306-2628
•
FINANCIAL AID PROGRAMS AVAILABLE at Calhoun Community College include the following:
(Refer to the section entitled "Information on Specific Financial Aid Programs" for more information.)
1. Alabama Student Assistance Grant
2. Federal Work-Study
3. Federal Pell Grant
4. Federal PLUS Loan Program
5. Federal Direct Student Loan
6. Federal Supplemental Educational Opportunity Grant
7. Veterans, Service Members, and their Dependents'Benefits
8. Workforce Innovation and Opportunity Act (WIOA)
9. Scholarships
a. Academic
b. Calhoun Foundation
c. Fine Arts
d. Senior Adults Program
e. Student Activity and Leadership
WHO MAY APPLY FOR FEDERAL FINANCIAL AID
PROGRAMS?
Federal Student Financial Aid Programs are Federal Pell Grants, Federal Direct Student Loan (DSL), Federal
Supplemental Educational Opportunity Grants (FSEOG), Federal Work-Study (FWS), Alabama Student
Assistance Program (ASAP), and Workforce Innovation and Opportunity Act (WIOA).
To qualify for financial aid from one of these five programs, one must:
• demonstrate financial need, except for some loan programs;
• have a high school diploma or a GED certificate;
• be enrolled as a regular, degree seeking student working toward a AA, AS, AAS or certificate in an eligible
program;
• be a U.S. citizen or eligible non-citizen;
• maintain satisfactory academic progress according to the institutional policy;
• not be in default on a Direct Stafford Loan or Federal Family Education Loan (FFEL); and
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• not owe a repayment on any federal financial aid program.
NO EXCEPTIONS WILL BE MADE TO THE ABOVE REGULATIONS.
TRANSIENT STUDENTS
Students from other colleges and universities enrolling only for a few courses and/or during the summer are
not eligible to receive Title IV funds.
FEDERAL FINANCIAL AID APPLICATION PROCEDURES
Expenses for tuition, books, supplies, transportation, and miscellaneous personal costs are used in preparing
an annual budget to help determine the applicant's financial need. Therefore, those who qualify must apply
for financial aid each year.
Students who qualify may apply for financial aid at any time. However, processing time is generally four to six
weeks; therefore, begin the application process as early as possible. All financial aid application forms and
instructions are available in the Office of Student Financial Services. All students should file the Free
Application for Federal Student Aid (FAFSA) application to determine their eligibility for Pell Grant and other
grants, loans, offered by the Federal and State governments. This is an online application and can be found at
www.studentaid.gov. For assistance with the FAFSA, complete instructions can be found at
http://studentaid.ed.gov/resources#complete. Calhoun Community College's Title IV federal school code is
001013.
Priority in making awards for FSEOG and Federal Work-Study shall be given to students completing the
application process prior to April 1 each year. Awards for applications submitted after the deadline will be
based on availability of funds.
Dependent/Independent Policy
The Federal Government has identified for student financial assistance programs certain categories of
students who must be considered independent financial aid applicants. As a result, a student is considered an
independent financial aid applicant if he or she meets one of the following criteria.
• Student was born before January 1,1999.
• Student is a veteran or currently serving on active duty in US Armed Forces for purposes other than
training
• Student is currently or has been a ward of the court since the age of 13, emancipated minor, both
parents are deceased, in legal guardianship as determined by the student’s state of legal residence,
unaccompanied youth or homeless or at risk of being homeless (verified by high school counselor,
clergy, homeless shelter, etc.
• Student has a child who receives more than half of their support.
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• Student is married.
An independent financial aid applicant is not required to submit parental information in the application
process. However, if the independent applicant is married, spousal information must be reported. A student
who cannot meet at least one of the above criteria is considered a dependent applicant and must provide
parental information in the application process.
STUDENT RESPONSIBILITIES
• Login to OneACCS and check your information/account.
• Review and consider all information about Calhoun's programs before you enroll.
• Pay special attention to your application for student financial aid, complete it accurately and submit it on
time to the right place. Errors can delay receiving your financial aid. Intentional misreporting of
information on application forms for Federal financial aid is a violation of the law and is considered a
criminal offense subject to penalties under the U.S. Criminal Code.
• Login to your OneACCS account regularly to check for unsatisfied requirements, eligibility status
changes, financial aid awards, and student account status.
• Provide all additional documentation, verification, corrections and/ or new information requested by
either the Office of Student Financial Services or the processing center where you submitted your
application.
• Unsatisfied requirements are listed on OneACCS.
• Read and understand all forms that you are asked to sign, and keep copies of them.
• Accept responsibility for all agreements you sign.
• Understand that in order to be eligible for financial aid, attendance is required during the first week of
class
• Perform, in a satisfactory manner, the work that is agreed upon in a Federal Work-Study job.
• Know and comply with the deadlines for application or reapplication for aid.
• Understand the school's refund policy.
• Maintain satisfactory academic progress for continued financial aid eligibility.
• Notify the Office of Student Financial Services if you are planning to attend another institution.
• Pay any tuition, fees or other expenses not paid by financial aid or scholarships by the deadlines to
prevent your classes from being deleted.
REFUND POLICY
A Student Financial Aid (SFA) refund applies when your payments and financial aid credits exceed your
charges. The institution must calculate a refund using the refund policies in accordance with state and federal
laws and regulations.
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Financial Aid Enrollment and Attendance
Policies
Enrollment Status
The Federal Pell Grant will be reduced proportionally for a student enrolling less than full-time (less than 12
semester hours). If a student completely withdraws from a class or classes, he or she will likely have to repay
some or all of their financial aid. If a student completely withdraws before 60% of the semester has been
completed, a percentage of aid will be returned to the Federal program based on the length of the time the
student is enrolled prior to withdrawing. For example, if a student withdraws when 50% of the semester has
elapsed, then 50% of the funds received by the student will be returned to the Federal program. After 60% of
the semester has passed, a student is considered to have earned all aid received for that semester.
Student loan amounts are awarded based on assumed full-time enrollment; however, your disbursement
amount will be reduced, when the semester begins, based on actual credit hours that you enroll in and may
be less than your award if you do not enroll full-time. In order to receive a student loan, a student must enroll
and have attendance confirmed in at least 6 (half-time) or more semester hours.
Attendance
Title IV funds (Federal Pell Grants, Direct Student Loans and SEOG) are awarded to a student based on the
assumption that the student will attend school for the entire period that the funding was allocated. A student
begins earning Title IV funding (Federal Pell Grant) on his or her first day of attendance. Calhoun Community
College instructors are required to verify attendance the first day of class. Students enrolled who do not
attend within the attendance verification cycle will not be eligible to receive Federal Pell Grant, SEOG and/or
Federal Student Loan funding.
Attendance is important. If a student registers and begins class after the first class date, it is the student's
responsibility to complete all coursework assigned from the first day of class. The individual course syllabus
states the specific policies and guidelines of the course and the student will be held accountable to the
individual course syllabus.
Instructors may withdraw a student if he/she exceeds the number of absences outlined in the course syllabus.
If a student fails to officially withdraw from a course, a grade of "F" may be assigned and this can adversely
affect a student's financial aid. Withdrawing from a course is the student's responsibility.
Return of Title IV Policy
If a financial aid student completely withdraws from a class or classes, he or she could be liable for a Title IV
return/repayment. Our Return to Title IV Policy outlines how that repayment is determined.
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Higher Education Amendments of 1998: A student who received Title IV funding ( ex: Pell grant, FSEOG,
student loans, or federal work-study) and withdraws from all classes prior to the 60% point of the semester
will owe funds back to the U.S. Department of Education and to Calhoun Community College.
Calhoun Community College conforms to the Federal Return of Title IV funds regulations. Title IV funds refer
to the following federal financial aid programs (subsidized and unsubsidized Direct Stafford Loans, Federal
Direct PLUS loans, Federal Pell Grants, Federal SEOG and TEACH Grants). Federal Work Study funds are
excluded from the refund calculations.
Official Withdrawal: A student who received Title IV funding ( ex: Pell grant, FSEOG, student loans, or federal
work-study) and withdraws from all classes prior to the 60% point of the semester will owe funds back to the
U.S. Department of Education and to Calhoun Community College.
Unofficial Withdrawal: A student who received Title IV funding (ex. Pell grant, FSEOG, student loans, or
federal work-study) and unofficially withdraws (stops attending and does not receive a passing grade in at
least one class) from all classes may owe funds back to the U.S. Department of Education and to Calhoun
Community College. If the student attends beyond the 60% point, the student is considered to have earned
100% of the Title IV aid received.
The concept behind the policy is that the college and the student are allowed to retain only the amount of
Title IV funding (federal aid) that is earned. If a student withdraws or is withdrawn or stops attending classes,
whether any credits are earned for the class or not, a portion of the aid received is considered to be unearned
and must be returned to theTitle IV program from which it was received. For Title IV purposes, the withdrawal
date is the last date of attendance as determined by attendance records or withdrawal form.
Return to Title IV Policy: The first step is a series of formulas to determine the amount of aid which must be
returned. Following the determination of the withdrawal date, the school must calculate the number of days
attended and the total number of days the student was scheduled to complete within the term; weekends
count and any periods of no classes which are five days in length or greater are excluded. Days attended are
then divided by the days in the term the student was scheduled to complete. If an unofficial withdrawal equal
to or less than 60%, 50% is multiplied by total aid for which the student is eligible (aid that was disbursed and
that could have been disbursed) to determine the amount of aid earned (50% completed x total aid = earned
aid). If an official withdrawal, the calculated percentage is multiplied by total aid for which the student is
eligible (aid that was disbursed and that could have been disbursed) to determine the amount of aid earned
(% completed x total aid = earned aid). Total aid - earned aid = unearned aid (aid to be returned).
The next step is for the school to determine total institutional charges and multiply that figure by the
percentage of unearned aid (100% - % completed = % unearned). Institutional charges are generally defined
as charges for tuition and fees, room and board (if applicable), costs of books and materials, and other
educational expenses that are paid to the school directly up to the date of the student's withdrawal. If
institutional charges are changed after a student withdraws, those changes do not impact the changes nor
aid earned in the Return to Title IV calculation. It makes no difference which type of resources actually paid
the school bill; the law assumes that Title IV aid goes first to pay the institutional charges. Institutional
charges x % unearned = amount returned by school. The school must then return the amount of unearned
aid, up to the maximum received, to each of the Title IV programs in the following order:
• Unsubsidized Direct Stafford Loan
• Subsidized Direct Stafford Loan
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• Federal Perkins Loan (Calhoun does not participate)
• Direct Plus Loan
• Federal Pell Grant
• Federal Supplement Education Opportunity Grant (FSEOG)
• Other Federal Grants
The school then calculates the amount for which the student is responsible by subtracting the amount
returned by the school from the total amount which is unearned.That remaining amount is the student's
share and is allocated in the same order as above. Total amount unearned - amount returned by school = $
amount the student is required to return to Title IV funds. Once the school determines the dollar amounts
owed to the student to the US Department of Education, the student will be notified of what he or she owes.
Funds that must be returned by the student to the loan programs can be paid in accordance with normal loan
repayment terms. If the student's portion of unearned Title IV funds includes a federal grant, the student has
to pay no more than 50% of the initial Pell award that the student is responsible for returning. A student has
45 days to make repayment and does not have to repay a grant overpayment of $50.00 or less. Unpaid
balances will be reported to NSLDS, the National Student Loan Database system, and turned over to the U.S.
Department of Education for collection. Until overpayments are repaid or satisfactory repayment
arrangements have been made, student will be ineligible for further Title IV awards at any institution.
Once the school determines the amount Calhoun Community College is required to repay the U. S.
Department of Education, the school returns the funds and bills the student for the amount of money the
school had to repay. This policy is separate from the school's institutional refund policy. Unpaid balances due
to Calhoun Community College that results from amounts returned to Title IV programs and other sources of
aid will be charged back to the student. The student is also responsible for paying all outstanding tuition
balances to the college. The student's account will be placed on HOLD for registration and transcripts until the
balance is paid in full. If a student does not attend any classes or ceases attendance during the 100% refund
period, aid may have to be reduced to reflect appropriate enrollment status prior to recalculating Return to
Title IV funds. The Financial Aid Office processes the Return of Title IV Funds calculation. A student who has
questions regarding the calculation should contact the Financial Aid Office at 256-306-2628. Forms,
worksheets, and examples of calculations are available in the Financial Aid Office.
Repayment Policies
Recalculation Policy
Changes in a student’s original enrollment may result in a recalculation of Title IV benefits; therefore, students
will be paid based on their enrollment status at the time of payment.
FWS funds are not considered in the refund process.
Repayment Policy
This policy applies to students who have withdrawn from 100% of their classes. It does not apply to students
who have withdrawn from selected courses.
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Treatment of Financial Aid for Complete Withdrawal
A Return of Title IV Funds calculation is processed for a student who meets the following conditions: receives
Title IV funds (or who meets the conditions that may entitle the student to a late disbursement), begins
attending classes, and completely withdraws from the term. The Return of Title IV Funds calculation is a policy
of the United States Department of Education that determines the amount of the Title IV funds Calhoun
Community College and/or the student are to return to a Title IV program. The term “Title IV Funds” refers to
the Federal Financial Aid Programs authorized under the Higher Education Act of 1965 (as amended) and at
Calhoun Community College includes Federal Direct Subsidized and Unsubsidized Loans, Direct Parent Loans
to Undergraduate Students (PLUS), Federal Pell Grants and Federal Supplemental Education Opportunity
Grants (FSEOG).
The student’s recalculated award amount is used in the Return of the Title IV Funds calculation. The
percentage of Title IV aid earned is found by dividing the number of calendar days completed by the time of
withdrawal date by the number of calendar days in the term. If the student has completed more than 60% of
the term, the student is considered to have earned 100% of the Title IV aid. The amount of the Title IV aid
earned is found by multiplying the amount of aid disbursed for the term plus what could have been disbursed
by the percentage of Title IV aid earned. If the amount earned is less than the amount of aid disbursed, a late
disbursement may be due. If the amount earned equals the amount disbursed, no return and no
disbursement are to be made.
Calhoun Community College returns the lesser of (a) the total amount of unearned aid or (b) an amount equal
to the student’s institutional charges multiplied by the percentage of aid unearned. The amount of aid
Calhoun Community College is to return is then subtracted from the amount of the Title IV aid to be returned
to find the initial amount of unearned Title IV aid for the student to return. The total of Title IV grant that was
disbursed and could have been disbursed for the payment period is multiplied by 50% to find the amount of
Title IV grant protected. The amount of Title IV grant protected is subtracted from the initial amount of
unearned Title IV aid for the student to return. This is termed an overpayment. The student may be billed for
funds returned by Calhoun Community College.
In the event of an overpayment, Calhoun Community College notifies the student, and the student may be
allowed 30 days to pay the amount in full to the Calhoun Community College Business Office. If full payment
is not made to Calhoun Community College within 30 days, the student’s account will be turned over to a
collection agency.
The amounts returned by Calhoun Community College or by the student are returned in the following order:
(1) Unsubsidized Direct Loan; (2) Subsidized Direct Loan; (3) Direct Parent Loans to Undergraduate
Students (PLUS); (4) Federal Pell Grant and (5) Federal Supplemental Education Opportunity Grants (FSEOG).
The Financial Aid Office processes the Return of Title IV Funds calculation. A student who has questions
regarding the calculation should contact the Financial Aid Office at 256-306-2628. Forms, worksheets, and
examples of calculations are available in the Financial Aid Office.
Treatment of Financial Aid if a Student Stops Attending Classes or Earns No Passing Grades in a Term
A Return of Title IV Funds calculation is processed for a student who meets the following conditions: receives
Title IV funds (or who meets the conditions that may entitle the student to a late disbursement), begins
attending classes, and stops attending classes. The Return of Title IV Funds calculation is described in the
previous section “Treatment of Financial Aid for Complete Withdrawal.”
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Satisfactory Academic Progress (SAP)
Policy
Federal regulations, HEA Sec. 484(c), §668.16, 668.34, require all schools participating in Title IV Federal
Financial Aid programs to have a Satisfactory Academic Progress (SAP) policy that conforms to the
requirements detailed below. These requirements apply to all students as one determinant of eligibility for
financial aid.
• Your SAP status is based on your entire academic record, at all schools attended (includes all transferable
hours), regardless of whether you received financial aid.
• SAP is calculated each semester after grades have been posted to academic history by the Registrar's
Office.
• If after the first term of attendance you are not making SAP, you will be put on a Warning status and
allowed to keep aid for one term. Your continued eligibility will be determined after the next term check
point.
• If your SAP status is Failure after the check is performed, you will not qualify for financial aid for the
following term.
• If your SAP status is Failure and you cannot mathematically attain SAP requirements following the next
term, an appeal will not be permissible . Documented mitigating circumstances may allow continued
eligibility on a case-by-case basis and will require an academic plan.
• A student may appeal their SAP Failure status only twice during their academic career at Calhoun
Community College.
GPA and Completion Rate Requirements
GPA
• If the student has attempted l-21 hours they must maintain a 1.5 GPA.
• If the student has attempted 22-32 hours they must maintain a 1.75 GPA
• If the student has attempted 33 or more hours they must maintain a 2.0 GPA.
Completion Rate
• If the student has attempted 1-21 hours they must maintain a 58% completion rate.
• If the student has attempted 22-32 hours they must maintain a 62% completion rate.
• If the student has attempted 33 or more hours they must maintain a 67% completion rate.
Additional Regulations
• Students are only allowed 150% of the programs length to complete the degree or certificate.
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◦ Example: General Studies is 64 credits. You are allowed 150% or 96 attempted credits to complete
the program successfully. If you do not complete your program in the allotted timeframe your
financial aid funds will be suspended.
• Title IV funds (grants and loans) will only pay for courses in the student's declared major.
• After the warning semester you must have the required GPA or completion rate to continue to receive
financial aid assistance.
• If your funds are suspended you are able to appeal based on any mitigating circumstances that caused
you to be unsuccessful in your coursework.
• Additional information as to the treatment of repeat, incompletes, withdrawals, transfer credit,
bankrupted, and remedial classes is as follows:
1. Repeat classes will be factored into the GPA, completion rate, and maximum timeframe calculations.
In addition, a student can only repeat a successfully-passed class using federal aid once.
2. Incompletes will be factored into the GPA, completion rate, and maximum timeframe calculations.
3. Withdrawals will not be factored into the GPA calculation but will be included in the completion rate
and maximum timeframe calculations.
4. Transfer credits will not be factored into the GPA calculation but will be included in the completion
rate and maximum timeframe calculations.
5. Bankrupted classes will be factored into the completion rate and maximum timeframe calculations.
6. Remedial classes will be factored into the GPA, completion rate, and maximum timeframe
calculations.
• Courses attempted include any course in which grades of A, B, C, D, F, W, I, S, U or IP are given. Only
courses with grades of A, B, C, or D count as earned credits.
• Students on financial aid warning status must not withdraw or receive any grades below a "C"in order to
maintain financial aid eligibility.
• If you have any questions about your financial aid file, please contact the Financial Aid Office.
• Students can check their Satisfactory Academic Progress (SAP) by going to OneACCS.
Financial Aid Appeal
• Students may submit a Financial Aid Appeal if they can provide documented proof of mitigating
circumstances. Mitigating circumstances are those that are beyond the student's control.
• Students must submit the appeal and all documentation pertaining to the appeal, by the published
appeal deadline. Submitting a Financial Aid Appeal is NOT an automatic approval.
• The Financial Aid Committee will meet every 30 days to consider completed appeals. The decision of the
appeals committee is final.
• Students will be notified of the decision made by the committee by e-mail.
• Students must follow the terms of their appeal if approved or their Financial Aid will be suspended.
POLICY DETAILS
What happens when you do not meet the requirements?
• You are no longer eligible for financial aid - including work study, loans, grants or scholarships. If on a
Warning Status - eligibility may continue (note below).
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• Because you do not qualify for financial aid, you must pay your tuition and fees by the payment deadline
or your registration will be canceled by the Business Office.
Maximum Time Frame (maximum attempted credit hours) - When you have attempted the maximum
credit hours, you are no longer eligible to receive financial aid.
Is there extended eligibility for a 2nd degree? - Yes, upon a successful SAP appeal, you may attempt a total
of 150% of the hours needed to complete your first degree plus 33 additional hours. The standard is 64 x
150% = 96 + 33 = 129 attempted hours.
Low Completion Ratio - There are three statuses for low completion ratio before your eligibility for financial
aid is canceled.
• Warning Status - The first time you fall short of meeting the required completion ratio, your status is
Warning. You remain eligible to receive financial aid while in warning status.
• Failure Status (Loss of Eligibility) - After attending one semester on Warning status, if you do not meet
the required completion ratio, your status becomes Failure Status. You are no longer eligible to receive
financial aid until the required standards are met. You must successfully appeal to regain eligibility.
• Probation Status - After being placed on a Failure Status, AND a student has successfully appealed and
financial aid has been reinstated, the student is eligible to receive financial aid. This status is only for one
term and quite often will carry conditions and/or stipulations for continued eligibility.
Students who are receiving financial aid and are on warning or probation status must not withdraw or receive
any grades below a "C" in order to maintain financial aid eligibility.
Appeal Requirements:
1. A typewritten explanation of extenuating circumstances associated with Failure Status. Indicate how
these circumstances have changed so that you can comply with regulations in the future. Attach
supporting documents to support the extenuating circumstances mentioned in the letter.
Please note that only extenuating circumstances will be considered for an appeal. Extenuating
circumstances must be unexpected circumstances that are beyond your control. Typical adjustments to
college life such as, being young/immature, underestimating the time required for studying, failing to
manage one's time wisely, or failing to attend class on a regular basis without documented hardship will
not be considered as extenuating circumstances.
2. Include a MAPS plan for academic improvement from the Advising Center. This requires that you meet
with an Academic Advisor to have this plan of action created.
3. Attach at least one letter of support from someone that can substantiate the extenuating circumstances.
This individual should not be a family member. Examples would include a medical doctor, clergy,
professional, etc.
4. Attach the SAP Appeal form, the MAPS, and any supporting documentation. Incomplete appeals will not
be reviewed. If you have thoroughly read and understand the Financial Aid Appeal Policy Details and
Appeal Requirements and wish to file an appeal for consideration, please complete all requirements/
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forms and return it to the Office of the Student Financial Services. You will be informed of the
committee's decision within five business days of the date your appeal was reviewed by the Appeals
Committee.
5. The appeals forms must be provided to the Office of the Student Financial Services within the prescribed
dates as noted on the SAP Appeal Form. Failure to provide these within the prescribed dates will result in
a delayed determination.
6. An objective committee, composed of selected individuals outside the Office of Student Financial
Services, determines whether the appeal is approved. The decision of the Appeals Committee is final and
cannot be appealed further.
7. Appeal Denials or Non-appeals - If you are denied an appeal or you decide not to appeal, you must
complete the necessary hours and earn the appropriate grades. Once you have reached the prescribed
standards you become eligible to receive financial aid.
No Progress (receiving all Fs or all Ws)
Students receiving all Fs orWs will be placed on SAP Warning beginning the following semester regardless of
the students' cumulative GPA, and their continued financial aid eligibility will be checked consistent with policy
(the following term).
Information on Specific Financial Aid
Programs
1. ALABAMA STUDENT ASSISTANCE GRANT
The Alabama State Grant Program provides additional assistance to undergraduates who demonstrate
exceptional financial need. Students who receive Pell Grants with the lowest estimated family
contribution figure (EFC) are eligible. The Alabama State Grant is not a loan; therefore, the funds do not
have to be paid back.
2. FEDERAL WORK-STUDY
The College Work-Study Program provides employment opportunities for Calhoun students who need
financial assistance. Students work part-time for the college while attending classes.
3. FEDERAL PELL GRANT
The Pell Grant Program provides financial assistance for students who qualify for funds in order to attend
a postsecondary educational institution. A Pell Grant is not a loan; therefore, the funds do not have to be
paid back. Students can receive a Pell Grant for a maximum of twelve (full-time) semesters.
YEAR ROUND PELL- - Additional Pell Grant Award Eligibility
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You may be able to receive Pell Grant funds for up to 150 percent of the student's Pell Grant Scheduled
Award for an award year. To be eligible for the additional Pell Grant funds, you must be otherwise eligible
to receive Pell Grant funds for the semester and must be enrolled at least half-time (6 credit hours), in
the semester(s) for which the student receives the additional Pell Grant funds in excess of 100 percent of
the student's Pell Grant Scheduled Award. Additional eligibility requirements may apply.
For a student who is eligible for the additional Pell Grant funds, Calhoun Community College must pay
the student all of the student's eligible Pell Grant funds up to 150 percent of the student's Pell Grant
Scheduled Award for the award year. Any additional Pell Grant funds received will be included in
determining the student's Pell Grant duration of eligibility and the Pell Grant Lifetime Eligibility Used
(LEU).
4. FEDERAL PLUS LOAN PROGRAM
The Federal PLUS Loan Program provides loans to parents of eligible dependent students who need
additional financial assistance in meeting postsecondary educational expenses. Eligibility is not based on
income. This program is intended to supplement the Federal Stafford Loan Program.
A parent may receive an amount not to exceed the student's estimated cost of attendance minus any
financial aid the student has been or will be awarded during the period of enrollment. There are no
aggregate limits.
5. FEDERAL DIRECT STUDENT LOAN
The Direct Student Loan (DSL) program is a loan program where a student may borrow funds to cover
his/her educational expenses. Students may borrow either a subsidized or unsubsidized loan.
A subsidized loan is awarded on the basis of financial need. You will not be charged any interest before
you begin repayment or during authorized periods of deferment. The federal government "subsidizes"
the interest during these periods. You may not receive Direct Subsidized Loans for more than 150% of
your published length of your academic program (SULA: Subsidized Usage Limit Applies). For example, if
you are enrolled in a 2-year associate degree program, the maximum period for which you can receive
Direct Subsidized Loans is 3 years (150% of 2 years = 3 years).
An unsubsidized loan is not awarded on the basis of need. You'll be charged interest from the time the
loan is disbursed until it is paid in full. If you allow the interest to accumulate, it will be capitalized; that is,
the interest will be based upon the higher amount. This will increase the amount you have to repay. If
you choose to pay the interest as it accumulates, you'll repay less in the long run.
a. If you are a first-time borrower, your first payment will not be disbursed until 30 days after the first
day of classes.
b. Loan Entrance Counseling is required for all borrowers to ensure that you understand your
responsibilities and obligations you are assuming. This may be completed at www.studentaid.gov.
c. A Subsidized/Unsubsidized Master Promissory Note (MPN) is required for all borrowers. It is a legal
document in which you promise to repay your student loan(s) and any accrued interest and fees.
Calhoun is authorized to make multiple federal student loans under one MPN for up to 10 years.
The MPN may be completed at www.studentloans.gov.
6. FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT
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The FSEOG Program provides additional assistance to undergraduates who demonstrate exceptional
financial need. Students who receive Pell Grants are eligible. The Supplemental Educational Opportunity
Grant is not a loan; therefore, the funds do not have to be repaid.
7. VETERANS, SERVICE MEMBERS, AND THEIR DEPENDENTS' BENEFITS
The VA Office is the certifying authority for veterans, active duty service members, reservists and
National Guard, and dependents that qualify for the federal program. The VA Office serves as the link
between the Regional Veterans Affairs Office and the VA benefit recipient who is enrolled at Calhoun
Community College.
Any complaint against the school should be routed through the VA Gl Bill Feedback System by going to
the following link: http//www. benefits.va.gov/GIBILL/Feedback.asp. The VA will then follow up through
the appropriate channels to investigate the complaint and resolve it satisfactorily.
Calhoun Community College does not participate in the VA Advanced Pay Program. Veteran students
(except Chapter 31 - Rehabilitation and Employment, and Chapter 33 Post 9/11) are required to pay all
tuition and fees. After certification has been sent to the Regional Office, the education benefits will be
sent directly to the veteran.
In accordance with PL 115-407 Section 103, students utilizing Chapter 33 Post 911 VA Education benefits
shall not be charged a penalty, including assessment of late fees, denial of access to classes, libraries, or
other institutional facilities, or be required to borrow additional funds because of the individual’s inability
to meet their financial obligations due to the delayed disbursement of tuition/fees payment to the
school provided by the Department of Veterans Affairs. This protection begins when the student provides
the school with a Certificate of Eligibility or Statement of Benefits and ends when VA makes payment or
90 days after the date the school certifies tuition and fees.
Calhoun Community College is in compliance with 8 USC 3679(c) and the following individuals shall be
charged the in-state/in-district rate, or otherwise considered a resident, for tuition purposes:
Effective August 1, 2021, Section 1005 of P.L. 116-315 (Isakson and Roe Veterans health care and Benefits
Improvement Act of 2020) eliminates the three-year requirement.
• A Veteran using educational assistance under either Chapter 30 (Montgomery G.l. Bill- Active Duty
Program ) or Chapter 33 (Post -9/11 G.l. Bill) of Title 38, United States Code, who lives in the State of
Alabama (regardless of his/her formal State of residence).
• Anyone using transferred Post-9/11 Gl Bill benefits (38 U.S.C. § 3319) who lives in the state of Alabama
while attending a school located in the state of Alabama (regardless of his/her formal state of residence).
• A spouse or child using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38
U.S.C. § 3311 (b)(9)) who lives in the state of Alabama (regardless of his/her formal state of residence).
• Anyone described above while he or she remains continuously enrolled (other than during regularly
scheduled breaks between courses, semesters, or terms) at the same school. The person so described
must be using educational benefits under either Chapter 30 or Chapter 33 of Title 38, United States
Code. The in-state tuition provisions in Section 702 do not apply to those on active duty or to students
using transferred Post 911 GI Bill benefits from a service member still on active duty.
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VA CERTIFYING OFFICIAL OFFICE HOURS
HUNTSVILLE
Room 110, Student Financial Services
Sparkman Building
Monday - Thursday 8:30 a.m. - 5:45 p.m.
Friday 7:45 a.m.-11:45 a.m.
DECATUR
Room 206, Student Financial Services
Chasteen Student Services Center
Monday - Thursday 7:45 a.m. - 5:00 p.m.
Friday 7:45 a.m.-11:45 a.m.
To apply for the Alabama G.l. Dependents' Scholarship Program, please follow the procedure listed below:
(1) Apply for certificate at your local county Veterans Affairs Office.
(2) When student receives certificate from the Alabama Department of Veterans Affairs in Montgomery,
Alabama, contact the Business Office, Calhoun Community College at 256-306-2543.
Benefits include tuition, technology and bond surety fees, and required books only. Remedial tuition and all
related fees (course numbers under 100) and non-instructional fees such as facility renewal, special building,
and wellness/access must be paid by the student each semester.
8. WORKFORCE INVESTMENT OPPORTUNITY ACT (WIOA)
WIOA is a federally funded program to provide training assistance to dislocated individuals. Students
may qualify for tuition assistance, book allowances and tool assistance. Interested dislocated workers
should apply at their local Alabama State Employment Service. WIOA is managed in Calhoun's Business
Office.
9. SCHOLARSHIPS
a. ACADEMIC SCHOLARSHIPS
February 1st is the date on which applications for academic scholarships are due. Scholarship
applications are available online at Calhoun's website at www.calhoun.edu. Each application is
reviewed by the Calhoun Scholarship Committee, and each award is based upon academic
achievement and/or financial need.
b. CALHOUN FOUNDATION SCHOLARSHIPS
The Calhoun College Foundation provides scholarships based upon a variety of qualifying criteria.
February 1st is also the application deadline.
c. FINE ARTS SCHOLARSHIPS
Fine Arts Scholarships are available for students in art, graphic design, chorale, jazz band, and
theatre. Additional information is available from the Fine Arts Department Chair. February 1st is also
the application deadline.
d. SENIOR ADULT PROGRAM SCHOLARSHIPS
This program provides tuition free admission for those who are 60 years of age or older. Students
must enroll for credit courses and meet college and program of study admission standards. The
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award is based upon space availability in each course. Fees and other costs, other than tuition, are
paid by the senior adult student. Senior citizens granted a tuition waiver under the Senior Adult
Scholarship program may receive the tuition waive only one time per course.
e. STUDENT ACTIVITY AND LEADERSHIP SCHOLARSHIPS
These scholarships are received by:
1. President, Vice-President, and Secretary/ Treasurer of the Student Government Association;
2. Co-editors of the college literary magazine, The Muse;
3. Members of the College's official student ambassadors, the Warhawks; and
4. Officers of Phi Theta Kappa
f. CAREER DEVELOPMENT SCHOLARSHIPS
The criteria for this scholarship is determined by departmental Deans in conjunction with the
Scholarship Advisory Committee. Awardees are selected based on a completed scholarship
application and combination of ACT composite score, cumulative grade point average, technical
promise within their program of study, involvement in clubs and organizations, volunteer
experience, and financial need. For a list of eligible programs of study, please visit
www.calhoun.edu/scholarships.
Additional financial aid information can be obtained from the Office of Student Financial Services.
Bookstore
The College Bookstore is an auxiliary service owned and operated by Follett. The purpose of the Bookstore is
to provide the college community with the widest possible selection of goods and services of high quality at
equitable prices, with particular attention paid to academic requirements. For your convenience, the
bookstore is located in both Decatur and Huntsville.
BUSINESS INFORMATION
DECATUR HUNTSVILLE
Monday-Thursday Monday-Thursday
9:00 a.m. - 5:00 p.m. 9:00 a.m. - 5:00 p.m.
Friday Friday
9:00 a.m. - 12:00 p.m. 9:00 a.m. - 12:00 p.m.
256-306-2572 256-890-4748
www.calhoundecaturstore.com www.calhounhuntsvillestore.com
Special Hours
First week of class, special hours will be posted in-store and on the website.
Hours may vary when classes are not in session (Bookstore hours are subject
to change without notice)
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METHOD OF PAYMENT
Payment may be made by cash, personal check or credit card. The following policy governs payment by check:
1. Checks are accepted for the amount of purchase only.
2. Checks must be made payable to the Calhoun College Bookstore.
3. Phone number, student number or driver’s license number and address must be recorded on face of
check.
REFUND POLICY
Textbook refunds will be granted up to seven (7) days after the first day of class with receipt. Textbooks must
be in the same condition as purchased (access codes sealed, shrink wrap intact, books unmarked). After the
first seven (7) days, textbooks may be returned within two (2) days of purchase, excluding finals week.
BOOK BUY BACK POLICY
Textbooks may be sold to the Bookstore any day that the bookstore is open.
General buy back policy is as follows:
1. You must present a Student ID.
2. All titles will be considered for buy back regardless of where you purchased them. Price will be
determined by market demand and may be purchased for as much as 50% of original purchase price.
3. Normal markings and underlining expected; however, books with excessive markings, water stains,
broken bindings, loose pages, heavily soiled, etc. will not be purchased.
Campus Police Contact
The office of the Director of Calhoun Police is located in building #6 across
from the Machine Tool building on the Decatur campus.
The Huntsville Campus Police Department is located in the Sparkman Building Grand Foyer next to the
Welcome Center.
The ACA Campus Police Department offices are located on the second floor of Phase I in room 210 and on the
first floor of Phase 2 in room 129.
Officers are available whenever classes are in session. Calhoun police have the responsibility for the following:
1. Assisting students
2. Enforcing traffic and parking regulations and state laws
3. Providing for parking and traffic flow for special events (Students, faculty,
and staff must notify security when special events are scheduled on site)
4. Issuing decals (In Huntsville, decals are issued in the Welcome Center, Sparkman Building)
5. Maintaining building security
6. Responding to any emergency situation
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Phone:
256-306-2575, Decatur
256-890-4711, Huntsville
256-260-4305, ACA
Emergency: 256-306-2911
EMERGENCIES
In the case of major injury or serious illness:
• For all emergencies, you may dial 9-911 from a campus phone or 911 from a cell phone. All 911 calls will
go directly to the local 911 center for that area and be routed to the appropriate campus police
department.
• For Decatur Campus Police, dial 2575 from a campus phone or 256-306-2575 from an outside line.
• For Huntsville Campus Police, dial 4711 from a campus phone or 256-890-4711 from an outside line.
• For ACA Campus Police, dial 4305 from a campus phone or 256-260-4305 from an outside line.
NOTE: Campus Police may arrange for the student, at the student's
expense, to be transported by ambulance to a nearby emergency room for treatment.
Financial Aid Appeal
• Students may submit a Financial Aid Appeal if they can provide documented proof of mitigating
circumstances. Mitigating circumstances are those that are beyond the student's control.
• Students must submit the appeal and all documentation pertaining to the appeal, by the published
appeal deadline. Submitting a Financial Aid Appeal is NOT an automatic approval.
• The Financial Aid Committee will meet every 30 days to consider completed appeals. The decision of the
appeals committee is final.
• Students will be notified of the decision made by the committee by e-mail.
• Students must follow the terms of their appeal if approved or their Financial Aid will be suspended.
POLICY DETAILS
What happens when you do not meet the requirements?
• You are no longer eligible for financial aid - including work, loans, grants or scholarships. If on a Warning
Status - eligibility may continue (note below).
• Because you do not qualify for financial aid, you must pay your tuition and fees by the payment deadline
or your registration will be canceled by the Business Office.
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Maximum Time Frame (maximum attempted credit hours) - When you have attempted the maximum
credit hours, you are no longer eligible to receive financial aid.
Is there extended eligibility for a 2nd degree? - Yes, upon a successful SAP appeal, you may attempt a total
of 150% of the hours needed to complete your first degree plus 33 additional hours. The standard is 64 x
150% = 96 + 33 = 129 attempted hours.
Low Completion Ratio - There are three statuses for low completion ratio before your eligibility for financial
aid is canceled.
• Warning Status - The first time you fall short of meeting the required completion ratio, your status is
Warning. You remain eligible to receive financial aid while in warning status.
• Failure Status (Loss of Eligibility) - After attending one semester on Warning status, if you do not meet
the required completion ratio, your status becomes Failure Status. You are no longer eligible to receive
financial aid until the required standards are met. You must successfully appeal to regain eligibility.
• Probation Status - After being placed on a Failure Status, AND a student has successfully appealed and
financial aid has been reinstated, the student is eligible to receive financial aid. This status is only for one
term and quite often will carry conditions and/or stipulations for continued eligibility.
Students who are receiving financial aid and are on warning or probation status must not withdraw or receive
any grades below a "C" in order to maintain financial aid eligibility.
Appeal Requirements:
1. A typewritten explanation of extenuating circumstances associated with Failure Status. Indicate how
these circumstances have changed so that you can comply with regulations in the future. Attach
supporting documents to support the extenuating circumstances mentioned in the letter.
Please note that only extenuating circumstances will be considered for appeal. Extenuating
circumstances must be unexpected circumstances that are beyond your control. Typical adjustments to
college life such as, being young/immature, underestimating the time required for studying, failing to
manage one's time wisely, or failing to attend class on a regular basis without documented hardship will
not be considered as extenuating circumstances.
2. Include a MAPS plan for academic improvement from the Advising Center. This requires that you meet
with an Academic Advisor to have this plan of action created.
3. Attach at least one letter of support from someone that can substantiate the extenuating circumstances.
This individual should not be a family member. Examples would include a medical doctor, clergy,
professional, etc.
4. Attached the SAP Appeal form and the MAPS. Incomplete appeals will not be reviewed. If you have
thoroughly read and understand the Financial Aid Appeal Policy Details and Appeal Requirements and
wish to file an appeal for consideration, please complete all requirements/forms and return it to the
Office of the Student Financial Services. You will be informed of the committee's decision within five
business days of the date your appeal was reviewed by the Appeals Committee.
5. The appeals forms must be provided to the Office of the Student Financial Services within the prescribed
dates as noted on the SAP Appeal Form. Failure to provide these within the prescribed dates will result in
a delayed determination.
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6. An objective committee, composed of selected individuals outside the Office of Student Financial
Services, determines whether the appeal is approved. The decision of the Appeals Committee is final and
cannot be appealed further.
7. Appeal Denials or Non-appeals - If you are denied an appeal or you decide not to appeal, you must
complete the necessary hours and earn the appropriate grades. Once you have reached the prescribed
standards you become eligible to receive financial aid.
No Progress (receiving all Fs or all Ws)
Students receiving all Fs orWs will be placed on SAP Warning beginning the following semester regardless of
the students' cumulative GPA, and their continued financial aid eligibility will be checked consistent with policy
(the following term).
Instructional Information and Regulations
Student Responsibilities
Investing a minimum of two hours additional work to accompany each hour of classroom or direct faculty
instruction per week for each credit hour pursued. Additional work may include, but is not limited to, reading,
studying, conducting research, writing, and other learning activities.
Classification of Students
University Parallel
Students who plan to enroll for coursework which will transfer to a four-year institution are considered to be
university parallel students. Enrollment may be for a minimum of one term or through completion of a two-
year degree. Students should meet with an academic advisor to discuss programs of study and transfer
requirements.
Transient
A Calhoun student who desires to attend another institution to take a course or courses needed for
graduation at Calhoun must be in good standing with the College. A student in good standing with the
institution must hold a cumulative GPA of 2.0 or higher and have no outstanding obligations with Calhoun.
Coursework must be completed at a regionally accredited college or university and must be the equivalent of
the Calhoun course needed for degree requirements. Students will be responsible for requesting their
transcripts be sent to Calhoun at the completion of the term. Transcripts must be received before credit can
be awarded.
Career and Technical
Students follow one of the career, technical, or allied health programs which lead to a certificate or degree.
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Course Load
Students are classified according to the course load based on the credit hours for which they are enrolled on a
semester basis.
Credit Hour Loads Credit Hours
Full-Time 12 or more
3/4 Time 9-11
Half-Time 6-8
Less than Half-Time 1 - 5
NOTE: To be eligible for financial assistance a student typically must be enrolled for at least 6 credit hours.
Freshman Level Classification - 0 to 29.99 semester hours
Sophomore Level Classification - 30.00 semester hour or more
Drop-and-Add Period
The drop and add period for fall, spring, and summer semesters will be defined within the Important Dates
link for each term on the College's "Class Schedules and Semester Information" web page.
No grade will be assigned if a course is dropped during the drop/add period. See the section of this catalog on
refund policy for refund information.
Grading Policies
Withdrawals
Students may withdraw from class, or the College, prior to the last day of the withdrawal period for the
semester or term, as published in the College Class Schedule. To withdraw from class or the College, students
must withdraw using their MyCalhoun account. Students who withdraw prior to the deadline will be assigned
a grade of "W". However, a grade of "F"will be assigned to students who fail to satisfactorily complete the
requirements of a course or who voluntarily discontinue class attendance and fail to follow the College's
official withdrawal procedure.
Grades
The following letter symbols are used to indicate the student's level of achievement in courses taken:
A - Excellent (90-100)
B - Good (80-89)
C - Average (70-79)
D - Poor (60-69)
F - Failure (Below 60)
S - Successful
U - Unsuccessful
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AU - Audit
I - Incomplete
W - Withdrawal
NOTE: Some programs and/or courses may require a higher numeric range than the standard noted above.
A, B, C are letter grades which represent levels of accomplishment sufficient to allow students to progress
satisfactorily toward graduation and/or prerequisite requirements.
D is a letter grade which indicates minimum level accomplishment. Some courses/programs require a
minimum of a "C" grade to progress to the next course or to remain eligible for continuation in a program of
study.
F is the letter grade assigned to students who fail to meet minimum course requirements.
W is the letter grade assigned when a student withdraws or is administratively withdrawn from a course/
courses after the drop/add period until the withdrawal deadline; the specific date can be found in the Class
Schedule for each term.
I as a letter grade indicates incompletion of course requirements; thus an "I" is not a satisfactory completion
and will not allow a student to progress to the next course level. An "I" is awarded only under extenuating
circumstances. An "I" typically is used to signify that an instructor has granted permission to a student to
complete work or that the Dean or designee has approved the student take his/her final examination late.
Other circumstances as approved by the instructor and/or Dean or designee may be granted. The student
must be aware that he is not to sign up for the course again, but to see the instructor promptly and complete
the course requirements.
Regardless of the circumstances, a grade of I must be changed by the end of the following term or it
will be converted to an F.
S - Co-op, practicums, and training for Business and Industry.
U - Co-op, practicums, and training for Business and Industry.
Grade Points
A student's academic standing or Grade Point Average (GPA) is a means to evaluate the overall quality of work
being done. In order to perform this measure, the following grade points are assigned.
A 4 grade points per hour
B 3 grade points per hour
C 2 grade points per hour
D 1 grade point per hour
F 0 grade points per hour
S 0 grade points per hour
U 0 grade points per hour
The student's grade point average is obtained by dividing the total grade points earned by the total number
of semester hours for which the grades of A, B, C, D, or F are assigned. Grades of W, IP, and AU do not affect
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the grade point average. A student must have a total overall grade point average of 2.0 (C) on all courses used
for graduation in order to be eligible for graduation from Calhoun. (Developmental courses will not apply to
the graduation audit).
Grade Appeal Procedure
Student grade appeals may be expected to occur in a large and complex institution. The prevailing philosophy
of the institution is that such appeals be handled informally if possible. Only after full and comprehensive
attempts made by students and faculty to resolve grade appeals have failed should a formal procedure be
initiated.
There is no appeal procedure if six months of calendar time have elapsed; therefore, the grade appeal
procedure must be initiated by the student within six months from the time the grade is received. There are
two procedures for appealing a final grade. The first applies if the appeal is within the first eight weeks of the
semester immediately following the one for which the grade was received. The second final grade appeal
procedure applies if the appeal is after the first eight weeks of the succeeding term.
A. Procedure for appealing a final grade during the first eight weeks of the following semester:
A student may appeal the final grade received for a course by following the procedures outlined here.
Grades received during the academic term for performance, tests, or other activities are private and
confidential material between the student and the instructor and are not intended to be covered by the
procedures. Daily grades may be considered only as evidence in the formal part of the appeal process,
viewed solely on the basis of "a need to know,"and handled in such manner so as to continue
confidentiality.
1. The student should consult with the instructor promptly after receiving a final grade which he or she
feels is unwarranted. If the appeal is not satisfied at this level, the Dean of the Division should meet
with either or both in an informal attempt to reach closure. The burden of proof in the grade appeal
lies with the student. If the appeal is resolved at this point, a "memorandum of record" should be
prepared by the Dean of the Division and be maintained on file. The memorandum will serve as the
institution's record that the disagreement was resolved informally.
2. If closure is not reached by using the informal approach, the student may file a formal grade appeal
with the appropriate Dean of the Division. This writing must be dated and filed with the appropriate
person prior to the midpoint of the succeeding semester. The formal grade appeal must state the
reasons for the request, include the dates involved, name the instructor who assigned the grade,
and include the previous attempts at resolving the situation informally. The burden of proof in the
grade appeal lies with the student.
3. Prompted by the Dean of the Division, a divisional grade appeal committee is limited to two
calendar weeks from the date of the appeal to convene, gather evidence, and conduct a hearing.
Appropriate evidence in support of the appeal must be provided by the student. However, the
committee may request the student's materials from the instructor in cases where the instructor
possesses the evidence. Grade and attendance records may be requested of the instructor.
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However, neither tangential issues nor individual personalities will be considered by the committee.
To maintain the confidentiality of the hearing, only committee members, the instructor, and the
student may be present at the proceedings.
Each division shall maintain a divisional grade appeal committee. Divisions may elect members or
members may be appointed by the Dean of the Division. The divisional grade appeal committee
should contain no fewer than three full-time faculty members. Members should rotate off the
committee on a yearly basis. If a committee member is unable to serve due to involvement in the
specific case being heard, the Academic Dean will appoint a substitute for that particular case. The
chairperson of the Divisional Grade Appeal Committee will be elected by the membership and will
have the following duties: arrange times and places for the committee meetings and hearings;
inform in writing all parties of the committee's activities; ensure that proper records are prepared,
maintained, and safeguarded; and chair all meetings and hearings.
The Chair of the committee shall ensure that hearings are reasonable and fair; that only matters
properly before the committee are discussed; that meetings and hearings are conducted in a
professional atmosphere; and that every attempt is made to protect the integrity of the parties
involved.
Committee members must be present at all hearings in order to vote following deliberations. (If, in
the committee's opinion, special experience or expertise is necessary for sufficient information to be
available or if the appeal is of such sensitivity that the committee should not hear the appeal, the
Chairperson shall so advise the Vice President for Academic Affairs or designee. The Dean will then
appoint a special appeals committee of institution-wide membership to hear the specific case.)
4. Following the conclusion of the hearing, the committee will deliberate privately as appropriate and
prepare a written recommendation for the Vice President for Academic Affairs or designee to be
submitted not later than seven calendar days after the date of the hearing. Their recommendation
will be either to retain the grade or to alter it. If the recommendation is to alter, the specific grade
after alteration will be indicated. The recommendation should include a brief summary of the facts
of the hearing and the reasons for the committee's decision. The deliberations and
recommendation of the committee are confidential. The committee may meet with the Vice
President for Academic Affairs or designee at the Vice President's discretion to discuss actions,
deliberations, and recommendations.
5. The Vice President for Academic Affairs or designee will provide a statement of the decision to the
student within one calendar week following the committee's recommendation. Copies of the
statement of decision will be provided to the appeal committee, the Division Chairperson, and the
faculty member involved. The decision of the Vice President for Academic Affairs or designee is final.
B. Procedure for appealing a final grade after the first eight weeks of the following semester:
Within six months from the time the student received the grade being appealed, the student must
initiate the process with the instructor of the course for which the grade was received. This appeal
process is strictly informal in nature and must remain a discussion between the student and the
instructor of the course. The instructor's decision is final. There is no appeal procedure for final grades if
six months of calendar time has elapsed.
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Course Forgiveness Policy
Course Forgiveness and Repeat Policy
Courses completed at Calhoun may be repeated at Calhoun. Courses may not be repeated at another
institution and used as a component of Calhoun's Course Forgiveness Policy.
Course forgiveness is implemented when a student repeats a course and the last grade awarded (excluding
grades of W and WP) replaces the previous grade in the computation of the cumulative grade point average.
The grade point average during the term in which the course was first attempted will not be affected (i.e., the
first attempt will be excluded and therefore will no longer factor into the cumulative GPA). The official
transcript will list the course and grade each time it is attempted.
When a student completes a course more than once, all grades for the course (excluding the first grade) will
be used in computing the cumulative grade point average. Official transcripts will list each course in which a
student was enrolled.
A student may repeat a course more than once, but that course may be counted only once toward fulfillment
of credit hours for graduation. The last grade earned will be the only class used for purpose of graduation. If
the course is failed on the last attempt, it will still be the course used for graduation purposes and will need to
be retaken, if it is part of the required curriculum for the current program of study.
At the time that grades are placed on the official transcript - after the conclusion of all final exams - the course
forgiveness/repeat rules will automatically be applied, and each transcript will reflect the Alabama Community
College System’s policy pertaining to computation of repeated courses.
NOTE: STUDENTS SHOULD CHECK FINANCIAL AID REGULATIONS REGARDING REPETITION OF COURSES
https://catalog.calhoun.edu/course-forgiveness-policy
Auditing a Course
Instructions for auditing a course at Calhoun are as follows:
A. A student who desires to audit a course must be admitted to the College;
B. The student's intent to audit a course must be made by the end of the registration/drop/add period and
may not be changed thereafter. Students may not change from "Credit" to "Audit" or"Audit"to
"Credit"after the drop/add period. The Registrar will designate the student's audit status on the class roll.
C. The student who audits a course will complete the same assignments as students who register for credit.
In addition, the instructor may require the student who audits to take examinations.
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D. Students may not audit any health science courses.
E. The cost of auditing a course is the same as for taking a course for credit.
Academic Program Changing
Requests for a change of academic program should be completed using the “Request to Change Program
form” with an Academic Advisor in the Advising Center at either the Decatur or Huntsville location. Students
should be aware of the possible consequences resulting from a change of academic program -transferability
of courses completed, new requirements for graduation, job potential, limit on total number of courses for
financial aid eligibility, etc. Students should discuss these implications with their advisor prior to completing
the change of major form. Students affected by VA regulations should also consult Veterans Services staff in
the Financial Aid office prior to initiating any change of major.
Academic Bankruptcy
A. A student may request in writing to the Registrar a declaration of academic bankruptcy under the
following conditions for coursework attempted with Calhoun:
1. Student must have completed 12 semester credit hours of coursework at the College since the most
recent semester for which the academic bankruptcy is requested. A grade of "C"or higher is required
in each course in the 12 semester hours in the post-bankruptcy period.
B. When academic bankruptcy is declared, the transcript will reflect the semester of its implementation and
the transcript will indicate "ACADEMIC BANKRUPTCY IMPLEMENTED."
C. Academic Bankruptcy may be implemented only ONCE.
D. Academic Bankruptcy may be applied to no more than 3 semesters.
E. Student may be liable for the repayment of any federal financial aid, veterans benefits, or other forms of
financial assistance.
F. Implementation of academic bankruptcy at Calhoun does not guarantee that other institutions will
approve such action. This determination will be made by the respective transfer institution(s).
Student Course Overloads
A full-time student must be enrolled for 12 semester credit hours or more each term. Students may register
for more than 19 semester credit hours only with the written permission of the Vice President for Academic
Affairs or designee. No student will be approved for more than 24 semester credit hours in any one term for
any reason. "Miniterms/minimesters" are only a part of a full term/semester and are not considered as stand-
alone/ individual terms. No more than two (2) laboratory courses will be approved as part of any overload
request.
To be considered for an overload, the student must meet the following criteria:
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1. Have successfully completed a minimum of 18 semester credit hours with Calhoun; and
2. have a minimum of a 3.0 GPA for all coursework completed at Calhoun.
Advanced Standing Credit
CREDIT BY TRANSFER
Refer to General Principles for Transfer of Credit.
CREDIT FROM NON-TRADITIONAL SOURCES
Calhoun Community College provides an opportunity for students to earn a reasonable amount of credit
toward the Associate Degree or Certificate through methods other than formal classroom instruction. While
nontraditional credit may apply toward degree and certificate programs granted by the college, it should not
be assumed that such credit will automatically be accepted by other colleges.
Not more than 25% of total credit required for any program may be awarded through nontraditional means
towards a degree from Calhoun. Students may not earn credit through nontraditional sources for any course
in which a grade has been previously received.
The types of nontraditional credit and procedures to follow are listed below:
CLEP - COLLEGE-LEVEL EXAMINATION PROGRAM
Calhoun Community College accepts credit earned through CLEP examinations provided appropriate scores
are achieved and certain conditions are met. A minimum score at or above the 50th percentile is required for
specific course credit.
Any elective credit earned by nontraditional means may apply toward the total number of hours required for
graduation but may not apply toward specific requirements in a particular subject area. For example, elective
credit in English will not meet degree requirements of six hours of composition.
Credit for SUBJECT EXAMINATIONS may be granted provided the student has not been enrolled for more than
one week in the course for which credit is to be earned. CLEP credit is not granted for college level courses
previously failed, for courses in which credit for higher level course work has been earned, or for both subject
examination and its course equivalent. The CLEP Subject Exam will supersede the CLEP General Exam; credits
will not be awarded for the Subject and General Exam in the same discipline. Only elective credit will be given
for general exams.
CLEP SUBJECT EXAMINATIONS Scores for computer based tests only.
Examination Approx. Score CCC Equivalent Sem. Hrs.
Business
Financial Accounting 50 BUS 241 3
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Examination Approx. Score CCC Equivalent Sem. Hrs.
Management, Prin 50 BUS 275 3
Marketing, Prin 50 BUS 285 3
Composition and Literature
American Literature 50 ENG 251-252 6
College Comp 50 ENG 101-102 6
College Comp. Modular 50 ENG101 3
English Literature 50 ENG 261-262 6
Science and Mathematics
Biology 50 BI0 103-104 4-8
Calculus 50 MTH125 4
Chemistry 50 CHM111-112 8
Pre-calculus 50 MTH112 3
College Algebra 50 MTH 100 3
Social Sciences
American Government 50 POL211 3
Macroeconomics 50 ECO 231 3
Psychology, Intro 50 PSY 200 3
Sociology, Intro 50 SOC200 3
History of US to 1877 50 HIS201 3
History of US II 1865-present 50 HIS202 3
Western Civ 1 50 HIS 101 (HIS 121) 3
Western Civ II 50 HIS 101 (HIS 122) 3
Foreign Language
Credit for CLEP French, German, and Spanish allowed. Check with Admissions or Advising for specific test and
scores.
The scores listed above are reflective of the computerized CLEP examination. Students who have CLEP scores
from a paper and pen examination should contact the Admissions and Records Office for minimum scores to
determine credit awards. Scores are estimates and subject to change without notice. The policy of granting
credit through CLEP at Calhoun Community College may differ from policies at other colleges; check directly
with other colleges to obtain their CLEP policy. The Huntsville Testing Center is an authorized CLEP Testing
Center. For more information on CLEP testing at Calhoun, please see the CLEP information page at
calhoun.edu/testing-center.
POLICE ACADEMY WORK
Credit may be available for completion of approved Peace Officer Training Courses/Programs. Consult the
Dean for Humanities and Social Sciences for information.
SPECIALIZED MILITARY TRAINING
Calhoun adheres to policies prescribed by the Guide to the Evaluation of Educational Experiences in the
Armed Services published by the American Council on Education, in granting credit for military course work.
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CREDIT FOR PRIOR EXPERIENCE
Credit may be granted through the following methods only:
1. Comprehensive Departmental Challenge Examinations;
2. CLEP General or Subject Examinations;
3. An evaluation of training as detailed in the National Guide to Educational Credit for Training Programs;
4. Professional Secretary Certification (CPS);
5. Other experiences which have been received by the American Council on Education and credit
recommendations published.
ADVANCED PLACEMENT TEST (AP)
Credit for the Advanced Placement Test will be awarded for a minimum score of three on subject tests. Not
more than 25% of total credit required for any program may be awarded through non-traditional means
towards a degree from Calhoun.
INTERNATIONAL BACCALAUREATE (IB)
Credit may be awarded for IB courses provided:
• Calhoun Community College recognizes International Baccalaureate (IB) credit with a score of 4 on the
higher level examinations.
• Reports of IB scores should be sent to the Calhoun Office of Admissions for evaluation.
• Additional credit may be awarded on a course-by-course basis as approved by the department associated
with the student's program. The department will determine the application of credits toward degree
requirements.
• Any credit awarded will be recorded without grades or quality points and will not be included in the
calculation of grade point average.
SPECIALIZED TRAINING WITH INDUSTRY
Credit may be awarded for industry training provided:
1. A specific contractual agreement is in effect.
2. Industry training has been reviewed by the appropriate faculty in the discipline affected or designee.
3. In no way shall this be interpreted as a means of reviewing industry training on an individual basis.
Calhoun Community College does not conduct portfolio reviews.
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STATEWIDE AND LOCAL CAREER TECHNICAL ARTICULATION AGREEMENTS
Students who have completed technical coursework in high school and enroll in the same program with
Calhoun Community College may be eligible to receive credit for the work completed in high school through
statewide articulation agreements. Programs that are involved include, but are not limited to: Industrial
Maintenance, Machine Tool Technology, Air Conditioning and Refrigeration, Electrical Technology, Design
Drafting Technology, Health Science, Aerospace Technology, Computer Science, Business, Early Childhood
Education, and Graphic Design.
To qualify for possible credit, a student must:
1. must have earned a "B"or higher in courses to be articulated,
2. must be admitted to Calhoun,
3. will be awarded credit only for courses in their program of study at the college, and
4. the student must request articulated credit no later than 16 months following high school graduation.
For specific information on programs, what credit may be awarded, and any other limitations, please contact
the Dual Enrollment office at 256-306-2665 or 256-306-2671.Calhoun also works with Career/Technical
administrators and faculty in the high schools to develop local articulation agreements, which award college
credit for identified high school coursework. Local agreements have been established in the areas of
technology, business, computer information systems, graphic arts, child development and medical
terminology. The articulated high school courses contain the same course content as an equivalent college
course and Calhoun has agreed to award college credit to those students who meet the requirements
outlined in the course articulation agreement. In order to receive articulated credit through local agreements,
a student must meet the same criteria outlined above.
Probation and Suspension
Academic Standards of Progress
According to the number of hours a student has attempted with Calhoun, the following GPA levels must be
met to remain in good academic standing:
1. 12-21 credit hours attempted at Calhoun, minimum cumulative GPA of 1.50;
2. 22-32 credit hours attempted at Calhoun, minimum cumulative GPA of 1.75;
3. 33 credit hours or more attempted at Calhoun, minimum cumulative GPA of 2.00.
Clear Academic Status
A student's status is clear when the cumulative GPA is at or above the GPA required for the total number of
credit hours attempted at Calhoun.
Academic Probation
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1. When a student's cumulative GPA is below the GPA required for the number of hours attempted at
Calhoun, the student is placed on Academic Probation.
2. When a student on Academic Probation has a cumulative GPA below the requirement based on hours
attempted at Calhoun, but the semester GPA is 2.00 or above, the student remains on Academic
Probation.
SUSPENSION-ONE SEMESTER
When the cumulative GPA of a student on Academic Probation remains below the GPA required for the total
number of hours attempted at Calhoun and the semester GPA is below 2.00, the student is suspended for one
semester. The transcript will read SUSPENDED - ONE SEMESTER.
SUSPENSION-ONE YEAR
A student readmitted after serving a suspension or upon appeal reenters on Academic Probation. If the
cumulative GPA remains below the level required for the total number of hours attempted at Calhoun and the
semester GPA is below 2.00, the student will be suspended for one calendar year. The student's transcript will
read SUSPENDED - ONE YEAR.
APPEAL OF SUSPENSION
A student who wishes a reconsideration of his/her suspension, whether it is for one semester or for one year,
must do so in writing to the College Admissions Committee. The student may present a rationale and/or
mitigating circumstances in support of his/her request for readmission. The decision of the Admissions
Committee for an appeal is final.
Attendance
College instructors are required to provide a syllabus to each student enrolled in their course. The syllabus
establishes the instructor's expectations, policies, procedures, course content, course schedule, and other
information defining the requirements of the course for the student. Upon receiving the syllabus, students
are deemed to be on notice of its contents and are assumed to understand and abide by the expectations,
policies, and procedures stated therein. Students who have questions regarding the syllabus should first
consult their instructor and, if necessary, the department chairperson before contacting the Dean.
If a student fails to officially withdraw from a course, this could result in a grade of F and adversely
impact financial aid.
Final Examination Attendance
Attendance at final examinations is mandatory. Such examinations are administered in all academic subjects
at the end of each semester in accordance with an examination schedule issued by the Dean or designee. Any
student who must miss a final examination has the responsibility of notifying his/her instructor to make
arrangements to take the final examination on an alternate date, if possible. This is accomplished by filling
out a form entitled "Permission to Alter Final Examination Schedule" which may be obtained in divisional/
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departmental offices. One copy of the form is retained by the faculty member and one copy is retained by the
student. Faculty members should not change the published class examination schedule without prior
approval from the Dean or designee.
Recognition of Academic Excellence
President's List
Calhoun publishes a President's List at the end of each semester. The President's List contains the names of all
students carrying 12 or more semester hours who have earned a grade point average of 4.00. Developmental
courses will not count toward minimum course load requirement for academic recognition.
Dean's List
Calhoun publishes a Dean's List at the end of each semester. The Dean's List contains the names of all
students carrying 12 or more semester hours who have earned a grade point average of 3.50 through 3.99
and who have made no grade below a"C." Developmental courses will not count toward minimum course load
requirement for academic recognition. The GPA is figured by semester, and the Dean's List is not based on the
student's cumulative GPA.
Phi Theta Kappa
Calhoun students who are enrolled in at least one course after the drop/add period ends each semester and
who have at least a 3.5 cumulative GPA and have completed at least 12 semester hours creditable toward a
two-year degree are invited to join the Sigma Lambda Chapter of PhiTheta Kappa, the International Honor
Society of two- year colleges. Members must maintain at least a 3.0 cumulative GPA to retain membership. Phi
Theta Kappa members may qualify for numerous scholarships to four-year colleges and universities
throughout the United States. Phi Theta Kappa members are authorized to wear the prestigious gold
membership pin after induction, distinctive gold tassel, PTK honors stole and double honor cords at the
Calhoun graduation ceremony. A graduating member will have the PhiTheta Kappa gold seal affixed to the
awarded degree. The academic transcript of a member displays the Phi Theta Kappa designation.
Membership in the organization is considered to be an asset on an employment resume.
Sigma Kappa Delta
Sigma Kappa Delta is the English Honor Society for two-year colleges. Sigma Kappa Delta national
headquarters is located at Calhoun Community College. The society strives to:
• Confer distinction for high achievement in English Language and Literature in undergraduate studies;
• Provide, through its local chapters, cultural stimulation on college campuses and promote interest in
literature and the English language in surrounding communities;
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• Foster all aspects of the discipline of English, including literature, language, and writing;
• Promote exemplary character and good fellowship among its members; and
• Exhibit high standards of academic excellence and serve society by fostering literacy.
Sigma Kappa Delta's central purpose is to confer distinction upon students of the English language and
literature in undergraduate studies. Our parent organization, Sigma Tau Delta, the International English
Honor Society, is the proud sponsor of the National English Honor Society (NEHS). NEHS, a program of Sigma
Tau Delta, serves students and faculty who share a commitment to excellence in English Language Arts.
Calhoun students must meet the following criteria for membership:
• Have completed a minimum of one college-level English Language (composition) or literature course at
100 level or above with a "B" average or better;
• Have completed at least 12 semester hours or the equivalent quarter hours of college credit; and
• Have a minimum 3.0 GPA on a 4.0 scale.
Degrees & Graduation
Calhoun Community College awards the following:
Associate of Science degree: designed for those students who plan to transfer to a four-year institution. The
degree is comprised of at least 60 semester credit hours but no more than 64 semester credit hours. The
number of applied credit hours to be transferred and the level of attainment will be determined by the
standards required by the institution to which the student is transferring. Specific requirements are outlined
in this catalog. Only one Associate of Science degree may be awarded.
Associate of Applied Science degree: designed for those students who plan to seek employment based
upon the competencies and skills attained through these programs. While not designed to meet the needs of
students who transfer to a four-year institution, portions of these programs may do so. The associate of
applied science degrees are comprised of at least 60 semester credit hours, but no more than 76 semester
credit hours. Specific requirements are outlined in this catalog.
Certificates: are below the degree level and are designed for students who plan to seek employment. There
are two types of certificates, long-term and short-term. The long-term certificates are comprised of at least 30
semester credit hours, but no more than 60 semester credit hours. The short-term certificates are comprised
of at least 9 semester credit hours, but no more than 29 semester credit hours. Specific requirements are
outlined in this catalog.
Even if you plan on transferring to pursue a Bachelor's degree, receiving your Associate's degree from
Calhoun Community College is valuable and a great milestone in your academic career.
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Applying for graduation at Calhoun is easy. For comprehensive information, please visit the Graduation web
page accessible from this link: http://www. calhoun.edu/graduation.
Degree Requirements
1. Applicants must satisfy requirements either as stated in the current college catalog at the time of
graduation, or as stated in any catalogs from the five (5) previous academic years. Students readmitted
to Calhoun Community College will be required to update their catalog to the term of readmission.
2. Applicants must complete 60 - 76 semester hours of college credit work in a planned program of study.
(Courses considered as developmental will not apply toward degree requirements.)
3. Applicants must earn a minimum overall grade point average of 2.00 for all courses attempted at the
institution. A course may be counted only once for purposes of meeting graduation requirements.
4. Applicants must complete at least 25% of the total semester hours of degree requirements at Calhoun
Community College.
5. Applicants are expected to be enrolled during the semester the degree is earned. However, those
students who are within five calendar years from the last semester of attendance at Calhoun and have
transferred to another college or university are encouraged to transfer credits back to Calhoun to
complete the requirements for a degree. Generally, a minimum grade of"C"is required in the courses
transferred.
6. The application for graduation should be submitted at least one term prior to your planned term of
graduation. Completing your application at least one term prior to graduation will allow the Admissions
and Records Office time to perform a graduation audit and notify students of audit results. This process
also allows time for adjustments to a student's academic plan, as needed. There is no cost to have your
degree posted on your academic transcript or for diplomas.
7. Applicants must clear all procedural, operational, and financial obligations to the College.
Reverse Transfer
Calhoun Community College participates in the Reverse Transfer Program. Reverse transfer is the transfer of
credits from a four-year institution to a two-year institution to facilitate the awarding of an Associate of
Science Degree. Each student’s credits will be evaluated to see if the combined credits meet degree and
graduation requirements.
In order to be eligible, students must have earned at least 25% of the credit hours required for their degree at
Calhoun Community College. Students must also have earned at least 3 semester credit hours from the four-
year institution, must be in good standing and have a minimum overall GPA of 2.0 at Calhoun.
For more information, please visit the Reverse Transfer web page accessible from this link:
https://calhoun.edu/student-services/calhoun-admissions-records/reverse-transfer/
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Graduation Honors
Degree Recipients
At the time of graduation, the College uses the following designations to recognize the academic
accomplishments of students who earn degrees:
Cum Laude: 3.50 to 3.69 GPA
Magna Cum Laude: 3.70 to 3.89 GPA
Summa Cum Laude: 3.90 to 4.00 GPA
To graduate with honor, a student must meet the grade point average requirements on all college level
course work considered for degree requirements and have completed a minimum of 24 semester hours at
Calhoun Community College. Developmental Studies classes and courses transferred in from other colleges or
universities are not used in determining honors eligibility.
Certificate Recipients
At the time of graduation, the College uses the following designations to recognize the academic
accomplishments of students who earn certificates: With Distinction: 3.50 to 4.00 GPA
Presidential Honors Program
Students who have been admitted to the Presidential Honors Program and complete all requirements of the
program as well as all requirements for a degree will be recognized at graduation and on the transcript as
having graduated with Honors.
Library Services
http://www.calhoun.edu/library
Mission:
We offer access to information and promote lifelong learning.
Albert P. Brewer Library (Decatur Campus) and Huntsville Campus Library
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Print books, eBooks, online databases, magazines and journals, newspapers, books-on-CD, and Reserve
materials are included in library holdings. Workstations offer access to Microsoft Office application software
(Word, Excel, Access, and PowerPoint). In addition, students can access MyCalhoun, Blackboard, and Outlook
from workstations.
The online Library Catalog offers access to print and eBook collections at the Huntsville Campus Library and
Brewer Library. EBSCOhost eBooks offer online, full text content that support the academic programs. Credo
Reference offers full text, online access to online reference books. When accessing an eBook off campus, you
must enter a Username (A Number) and Password (Same password as MyCalhoun).
Calhoun students (including Dual Enrollment) and employees have access to licensed, online databases
offered through the Alabama Virtual Library plus databases licensed by the college. Thousands of magazines,
journals, newspapers, and trade publications offer full-text articles. Off Campus access requires a Username
(A Number) and Password (Same password as MyCalhoun).
The Library Instruction Room (Brewer Library) and MultiMedia Room (Huntsville Campus Library) are
equipped with student workstations for hands-on use and may be scheduled by instructors and other groups
by contacting the circulation staff at 256-306-2774 (Decatur campus), 256-890-4777 (Huntsville campus), or
email [email protected]. Learning space is available with technology for groups of students for collaborative
study.
Librarians offer one-on-one assistance in conducting library research. Inquire at the Reference Desk in person,
by telephone, or make a request via email at refer[email protected].
Librarians also offer personalized library instruction for day and evening classes upon request by the
instructor. To schedule a class, call 256-306-2774 (Decatur campus), 256-890-4777 (Huntsville campus), or
email refer[email protected]. Online tutorials for searching selected databases and eReference guides are
available through the Library website.
Reciprocal borrowing privileges are in place for all Calhoun students and faculty to borrow books at the
libraries of Athens State University, Drake State Community and Technical College, and Alabama A&M
University without a charge. The UAH Library charges a $25 annual fee for the checkout of materials. All
cooperating libraries require verification that the student is registered at Calhoun for the current semester.
Community patrons are also invited and encouraged to register for a Calhoun Library Card. A driver's license
and social security number are required for registration as a Borrower.
TILT (The Information Literacy Tutorial), offered in ORI 110, teaches the basics of information literacy and
library instruction --how to select, access, evaluate and use information resources available to Calhoun
students through the Brewer Library and Huntsville Campus Library.
Please access the Library website for more information, including hours and the Library Facebook, Instagram,
and YouTube links.
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Business Information
DECATUR CAMPUS
Monday-Thursday
8:00 a.m.-5:00 p.m.
Friday
8:00 a.m.-12:00 p.m.
256-306-2572
www.calhoundecaturshop.com
HUNTSVILLE CAMPUS
Monday-Thursday
9:00 a.m.-5:00 p.m.
Friday
9:00 a.m. - 12:00 p.m.
256-890-4748
www.calhounhuntsvilleshop.com
Special Hours
First week of class, special hours will be posted in-store and on the website. Hours may vary when classes are
not in session (Bookstore hours are subject to change without notice)
METHOD OF PAYMENT
Payment may be made by cash, personal check or credit card. The following policy governs payment by check:
1. Checks are accepted for the amount of purchase only.
2. Checks must be made payable to the Calhoun College Bookstore.
3. Phone number, student number or driver's license number and address must be recorded on face of
check.
REFUND POLICY
Textbook refunds will be granted up to seven(7) days after the first day of class with receipt. Textbooks must
be in the same condition as purchased (access codes sealed, shrink wrap intact, books unmarked).
BOOK BUY BACK POLICY
Textbooks may be sold to the Bookstore any day that the bookstore is open. General buy back policy is as
follows:
1. You must present a Student ID.
2. All titles will be considered for buy back regardless of where you purchased them. Price will be
determined by market demand and may be purchased for as much as 50% of original purchase price.
3. Normal markings and underlining expected; however, books with excessive markings, water stains,
broken bindings, loose pages, heavily soiled, etc. will not be purchased.
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SECURITY/POLICE
The office of the Director of Calhoun Police is located in building #6 across from the Machine Tool building on
the Decatur campus.
The campus police at the Huntsville location can be contacted in the Administrative office at that location.
Officers are available whenever classes are in session. Calhoun police have the responsibility for the following:
1. Assisting students
2. Enforcing traffic and parking regulations and state laws
3. Providing for parking and traffic flow for special events (Students, faculty, and staff must notify security
when special events are scheduled on campus)
4. Issuing decals
5. Maintaining building security
6. Responding to any emergency situation
Phone:
256-306-2575, Decatur
256-890-4741, Huntsville
Emergency: 256-306-2911
NOTE:
In case of a medical emergency, security will, at the individual's expense, call an ambulance for transporting to a nearby emergency
room for treatment.
Computer Technology Acceptable Use Policy
Individuals are Fully Responsible for their own actions while using Calhoun Community College's (Calhoun)
"computer technology" (defined as Calhoun computers and computer- related equipment, programs,
supplies, and network communications, including Internet access gained through Calhoun's computer
network). Users must respect the privacy and rights of others, and the integrity of both the hardware and
software being used. Accordingly, users must assume responsibility for making the best possible use of
access privileges and for not abusing them. Employee questions concerning access, acceptable and
unacceptable use, should be directed to the Director of Information Technology. Student questions should be
directed to the appropriate instructor or the Campus Dean or designee.
Limited Access: Calhoun reserves the right to limit the access of any and all employees and students to
certain software programs or directories. Each user is provided with a certain access level. A user may not
access a computer without authorization or exceed authorized access. A user's activity is restricted to access
of only those programs or directories in that user's respective access level. Likewise, a user may not obtain
access to another level by means of another user's access. Any user who exceeds his/her respective level,
assists another user to gain access to an otherwise inaccessible level, or allows another user to gain access to
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an otherwise inaccessible level will be held accountable for the violation of this policy. A user may not
continue to enter an access level which was previously assigned to the user, but which has since been
suspended or revoked.
No user may knowingly
• Use either Calhoun computer technology or personal technology to "break into" or "hack into" college or
other computers and storage devices for the purpose of reading, copying, deleting, modifying or
distributing data and/ or information of others, or any other purpose;
• Give passwords, access codes or other security access information to others;
• Share personal e-mail accounts.
Internet Access: Any employee or student access to the Internet through Calhoun's computer network is
limited to the acceptable use as set out below. Likewise, any employee or student who accesses the Internet
through Calhoun's computer network for an unacceptable use as defined above or causes an unacceptable
result will be held accountable for the violation.
The use of the Internet must be in support of education, research, college-related service activities, or college
administration and consistent with the mission of Calhoun Community College. Transmission of any material
in violation of any federal or state regulation is prohibited. This includes, but is not limited to copyrighted
material, threatening or obscene material, or material protected by trade secret. Any use of the Internet
through Calhoun's computer network for political advertisement or political lobbying is also strictly
prohibited.
Users of the Internet through Calhoun's computer network are expected to abide by the rules of network
etiquette. Any swearing, vulgarities or other inappropriate language is prohibited. Users are also prohibited
from revealing personal addresses or phone numbers of students or colleagues.
Users are hereby warned that electronic mail (e-mail) is not guaranteed to be private. People who operate the
system do have access to all mail. Messages relating to or in support of illegal activities may be reported to
the authorities.
Acceptable Use: It is acceptable to use Calhoun computer technology for purposes relating directly to
education, educational research, college-related service activities, and administration of Calhoun.
Examples of acceptable use are
• Using the software/hardware only in the condition and settings provided by Calhoun. Users may not
modify software settings to add or delete hardware components or modify software features, unless so
instructed by appropriate college officials.
• Using the network for the purpose of instructional support. This may include class assignments,
research, skill development, and/or the production of materials used in the educational process.
Unacceptable Use: It is unacceptable to use Calhoun computer technology for any illegal purpose or to
interfere with or disrupt other users, services or equipment. Such unacceptable use includes, but is not
limited to, the following:
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• Engaging in activities to damage or disrupt computer, computer system, network information, data or a
program by such acts as virus creation and propagation, wasting system resources, or overloading
networks with excessive data.
• Engaging in activities for the purpose of promoting personal gain and/or profit or use of college
technology for organizations other than Calhoun.
• Engaging in any activity which is in violation of the Code of Alabama (1975) §§36-25-1 through 36-25-30,
as amended (the "State Ethics Law"), or which, in the opinion of the Calhoun administration, may be
contrary to such law.
• Using any computer technology in a manner that violates patent protection or license agreements.
• Engaging in any activity that violates any and all copyright laws. Such activity may include utilizing
Calhoun technology to copy and/ or distribute copyrighted materials of any type that the user does not
have a valid and legal right to copy.
• Engaging in any use that is illegal or results in the commission of any illegal activity.
• Using Calhoun computer technology to support or oppose any candidates or candidates for public office,
or for any other political purpose. (Use of State property for political purposes is against Alabama law.)
• Transmitting messages of a romantic or sexual nature to any person or persons.
• Creating, displaying, transmitting or making accessible threatening, racist, sexist, offensive, annoying or
harassing language and/or material.
• Knowingly accessing or transmitting information which contains obscene or indecent material as defined
by law.
• Knowingly performing an act; which will interfere with the normal operation or use of computers,
terminals, peripherals, or networks.
• Creating copies, or taking into the user's personal possession copies of Calhoun owned software and/or
hardware technology such as computers, components, disks, or peripherals.
• Using another person's computer account or allowing someone else to use your account (e-mail, secure
systems, etc.).
• Sharing personal e-mail accounts.
• Masking the identity of an account or machine or in any manner misrepresenting your identity in e-mail
or other electronic communication.
• Communicating any information concerning password, identifying code, personal identification number
or other confidential information without the permission of its owner.
• Creating, modifying, executing or re-transmitting any computer program or instructions intended to
obscure the true identity of the sender of electronic mail or electronic messages, collectively referred to
as "Messages," including, but not limited to, forgery of Messages and/or alteration of system and/or user
data used to identify the sender of Messages.
• Attempting to gain unauthorized access to any information facility, whether successful or not. This
includes running programs that attempt to calculate or guess passwords, or that are designed and
crafted to trick other users into disclosing their passwords, and any attempts to circumvent data
protection schemes or uncover security loopholes. It also includes electronic eavesdropping or
communication facilities.
Access is a Privilege, Not a Right: Calhoun reserves the right to deny the privilege of the use of any or all
types of computer technology to individuals who violate this Acceptable Use Policy. Users may also be held
accountable for violations of Federal and/or Alabama Laws (i.e, Computer-Related Crime, etc.). Violations of
this policy may result in the termination or suspension of employment, suspension of computing privileges,
disciplinary review, any other forms of employee or student discipline, and/ or financial restitution to Calhoun
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for any damages and costs related to inappropriate or unacceptable use, and/or criminal or civil legal action.
Calhoun reserves the right to monitor, modify and/or delete any material posted on the Student
Announcements and/or student e-mail account that is deemed to be inappropriate, in poor taste and/or not
in keeping with the educational values of the College. Calhoun reserves the right to modify or clarify this
policy at any time.
Computer Crimes: The Alabama Computer Crime Act, codified at Code of Alabama (1975) §§1 3A-8-101 -
13A-8-103, makes it a crime fora person to damage, or without authorization to modify computer equipment,
computer networks, and computer programs and supplies or without authorization to access, examine, or use
computer data and programs, and provides for punishment up to a Class B Felony (imprisonment for 2-20
years and/or a fine up to $10,000 or double the damage or loss to the victim). Federal law also makes it a
crime, without authorization, to access computers or computer networks devoted in part to Federal purposes.
Any violation of such State or Federal laws respecting computers shall also constitute a violation of the
Calhoun Computer Technology Acceptable Use Policy. Furthermore, this policy prohibits various actions
(described above) which may or may not constitute a crime.
Evacuation Chair Locations
All evacuation chairs are located on the North or West stairwells of the building, depending on the orientation
of the building.
1. Alabama Center for the Arts (Decatur) – Phase I (Visual Arts Center), second and third floors next to
elevator. Phase II (Performing Arts Center), second floor
2. ATC – None
3. Harris Hall – second and third floor stairwells
4. Health Sciences – second and third floor stairwells
5. Chasteen Student Services – second floor main stairwell
6. MSA – second and third floor stairwells math division side
7. Wallace – second floor main stairwell
8. Huntsville Campus – CIS Building, third floor central stairwell. Sparkman building, none.
Special Programs
Adult Education
The Adult Education program offers adults the opportunity to prepare employment through several different
programs. All Adult Education offerings are FREE to residents of our service area. In person and distance
learning options are available for most of our Adult Education offerings. Please note, students must meet the
minimum technology requirements to participate in distant learning.
Contact the Adult Education office at 256-306-2830 in Decatur or 256-890-4793 in Huntsville for additional
information or visit our website: calhoun.edu/adult-education/
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High School Equivalency Options - GED® Test
Calhoun Community College's Adult Education FREE GED® program offers students the opportunity to earn a
GED® through online or in person learning. Our primary mission is to provide a reliable process for certifying
that adults possess the major and lasting outcomes of a traditional high school education. Students work
toward passing the four sections of the GED®:
• Reasoning Through Language Arts
• Mathematical Reasoning
• Science
• Social Studies
For more information on the GED® Test visit ged.com. To learn more about our program, or to enroll, visit our
website: Calhoun.edu/adult-education/
Non-Traditional High School Diploma Option Program (HSDO)
The Non-Traditional High School Diploma Option Program (HSDO) may be a good option for the student who
completed all 24 credits required to graduate but failed to pass the high school graduation exam. Or the
student who completed at least 10 credits of the 24 credits needed for high school completion.
Find out if our FREE HSDO program is right for you, visit our website:
Calhoun.edu/adult-education/non-traditional-high-school-diploma-option-program/
Manufacturing Skill Standards Council (MSSC)
The Manufacturing Skill Standards Council (MSSC) is the nation’s leading industry-led training, assessment
and certification organization focused on the core technical competencies needed by the nation’s frontline
production and material handling workers.
The MSSC CPT Manufacturing Certification is designed for those looking to develop foundational knowledge
of manufacturing processes and production, safety, maintenance awareness, and lean manufacturing
principles. Participants will have the opportunity to test for the nationally recognized Manufacturing Skills
Standards Council Certified Production Technician (CPT). Participants can also participate in the Ready to Work
program and Work Keys.
The MSSC Program at Calhoun Community College Adult Education Program allows the student to require
several important certifications allowing the student to improve their opportunities for skilled employments.
Our MSSC certifications include:
• MSSC - CPT (Manufacturing Skills Standards Council) - Certified Production Technician - designed for
those looking to develop foundational knowledge of manufacturing processes and production. The CPT
is a nationally recognized certification.
• MSSC-CLT - Certified Logistics Technician - industry-led program that prepares individuals for front-line
material handling and supply chain logistics in fulfillment centers, warehouses, distribution centers, and
factories. The CLT is a nationally recognized certification.
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• MANUFACTURING PRE-APPRENTICE - a blend of CPT and RTW courses that provides the knowledge for
success in the Calhoun Advanced Manufacturing Program. The student completes the pre-
apprenticeship with a CPT, Alabama Certified Worker, and the ACT National Career Readiness Certificate.
To enroll in our FREE MSSC classes and begin your journey to better employment, visit our websites:
• Calhoun.edu/adult-education/certified-logistics-technician/
• Calhoun.edu/adult-education/alabama-advanced-manufacturing-certification/
Ready to Work
Alabama’s Ready to Work (RTW) program provides trainees the entry-level skills required for employment with
most businesses and industries in Alabama. We are AIDT certified to teach Ready to Work, the employability
curriculum preferred by the Region 1 Workforce Development Board. The training curriculum is set to
standards cited by business and industry employers throughout the state, and the skills cited in the U.S.
Department of Labor’s Secretary’s Commission on Achieving Necessary Skills (SCANS) Reports.
Successful completion results in the award of an Alabama Career Readiness Certificate (CRC). Completion
requires attainment of a minimum WorkKeys Assessment Level 3 on Applied Mathematics, Reading for
Information, and Locating Information.
Step Out, Take the Leap! Ready to Work will help further your goals. Whether you want to obtain
employment, enroll in technical training, or advance into college we will help you meet your goals! The
Department of Postsecondary Education will provide one tuition FREE college course (up to four credit hours)
for students who successfully complete the Ready to Work program.
You may find out additional information about the Ready to Work Program or enroll by visiting our website:
Calhoun.edu/adult-education/ready-to-work/
ACT Prep for Professionals
ACT Prep for Professionals is for non-traditional students who wish to further their education in Health
Sciences or other professional fields that require a high ACT score. Certified instructors who are skilled in ACT
test taking techniques will administer the TABE assessment to determine the foundation knowledge the
student requires to raise their ACT score. Classes are available on the Huntsville and Decatur Calhoun Campus
in the Adult Education Services Department.
For more information on our FREE ACT Prep for Professionals, or to enroll, visit our website at Calhoun.edu/
adult-education/act-prep-for-professionals/
Armed Services Vocational Aptitude Battery (ASVAB)
ASVAB Test Preparation is important to getting the assignment you want with the U.S. Military. The Higher
your score, the more opportunity you have. Come to our FREE ASVAB test preparation classes in the Adult
Education Services Center on either campus.
Find out more about our ASVAB preparation at our website: Calhoun.edu/adult-education/asvab/
Adult Education Bridge Program
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The Bridge Program was designed with first time college students in mind. Bridge classes allow students to
remediate or “refresh” in Math (MTH 098) and Language (ENR 094) skills and prepare for future credit-bearing
classes. Bridge classes are “refresher” courses that move at an accelerated pace.
More information on our FREE Adult Education Bridge Program may be found at our website: Calhoun.edu/
adult-education/adult-education-bridge-program/
Digital Literacy and Microsoft Office Basic Classes
Calhoun Community College Adult Education offers a FREE Digital Literacy class in both the Decatur and
Huntsville areas. The class covers computer basics, Internet basics, Windows 10, and the basic principles of
Microsoft Word, Excel, PowerPoint, and Outlook. This is an entry-level computer class.
Sign up for our digital literacy class or get additional information by visiting our website: Calhoun.edu/adult-
education/computer-basics-and-microsoft-office-basics-class/
English as a Second Language
Calhoun Community College’s Adult Education Department offers a FREE English as a Second Language
Program (ESL). Our English Language Acquisition program provides instruction in reading, writing, speaking,
and listening in English at every level. Our program is based on the expertise and recommendations of the
leading professionals in the field of English education in order to prepare students for college and careers.
You will find additional information at our website:
Calhoun.edu/adult-education/english-as-a-second-language/
GED4Me!
Not sure if the GED® is for you? You can see for FREE! Take your GED® Practice with no classroom attendance
required! For a limited time, if you pass all four sections of the GED® Ready practice test, Alabama Adult
Education will PAY for you to attempt the official GED® Exam!
The GED® is accepted by over 97% of colleges and employers in the United States. By getting your GED®, you
increase your earning potential by an annual average of over $9,000!
Find out if GED4Me is right for you by visiting our website: Calhoun.edu/adult-education/see-4-free/
Presidential Honors Program
Academically talented, high achieving students may apply to participate in Calhoun's Presidential Honors
Program.
To apply, students must submit
• Application
• Resume
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• Essay
• High school transcripts, and
• ACT Score.
In order to graduate from the program with full honors, students must
• Complete one core Honors course (IDH198 Honors Leadership)
• Complete 15 hours in Honors designated courses, and
• Earn 21 enrichment program points.
• Complete capstone project.
For more information, see www.calhoun.edu/honors.
Cooperative Education
Cooperative Education is a structured educational strategy integrating classroom studies with learning
through productive work experience in a field related to a student's academic or career goals. It provides
progressive experiences in integrating theory and practice. Co-op is a partnership among students,
educational institutions, and employers with specified responsibilities for each party.
Calhoun Community College's Cooperative Education Program affords students the opportunity to acquire on-
the-job experience before graduation by combining studies at Calhoun with a related work experience. This
Program allows the student to work part-tim (a minimum of 20 hours per week) in a job directly related to his/
her academic major while attending school on a full-or part-time basis.
How do I become a Co-Op student?
Interested students should complete the online co-op application.
Upon receiving your complete application, the Career Cervices department will review your application and
ensure that you meet the minimum requirements. You will then be added to the applicant pool and your
application will be submitted to co-op postings for which you are a match. Completing the co-op application
does not guarantee that you will be placed into a co-op.
Once a co-op has been secured for the student, the student will be registered by Career Services for the
appropriate co-op course.
Eligible Degree Programs
Co-op is currently offered to all degree-seeking students enrolled in AS or AAS programs.
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Minimum Requirements
The minimum entry requirements to be placed into the co-op applicant pool are as follows:
• Minimum 2.5 GPA
• Be at least 18 years of age (exemptions may be made for dual enrollment students)
• Currently enrolled in a degree seeking program at Calhoun
• Be eligible for employment in the United States
• Have completed required coursework outlined in Co-Op guidelines
Application Process
Please visit www.calhoun.edu/CoopApp to complete the co-op application process.
You will be asked to provide:
• Personal information, such as your name and A#
• A current résumé
• An online transcript release
Distance Learning
Distance Learning focuses on utilizing technology and teaching methods to provide instruction to students
outside the regular classroom and thereby increase flexibility and scheduling options. There are two types of
Distance Learning courses at Calhoun: hybrid and online (asynchronous and synchronous).
• A hybrid course is one in which a majority of instruction is delivered in a structured alternative delivery
format including, but not limited to, the Internet and/or other off-campus formats. Calhoun identifies a
hybrid course with an "H"in the course schedule.
• An asynchronous online course is one in which instruction is delivered entirely online through
Blackboard, a learning management system. Although the course content is delivered entirely online,
students may be required to take exams in the Testing Center on either campus, or at an approved
testing location. Some courses also utilize online test proctoring software like Respondus or Honorlock.
There may be additional fees to use outside testing centers or online test proctoring software. Calhoun
identifies an asynchronous online course with a "W"in the course schedule.
• A synchronous online course is one that utilizes a web conferencing tool, like Blackboard Collaborate or
Microsoft Teams, to hold scheduled online meetings on a weekly basis. The course schedule will list
specific days and times for these meetings when a student registers. There will be additional course
materials and assignments available in Blackboard. The instructor may require proctored exams similar
to an asynchronous online course. Calhoun identifies a synchronous online course with an “S” in the
course schedule.
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Both hybrid and online courses require a reliable and current computer and Internet access, preferably high-
speed. . A list of minimum technical requirements can be found at https://calhoun.edu/distance-learning/
technical-requirements/. Additionally, Distance Learning courses require computer literacy and reading
comprehension skills, as well as self-discipline and motivation. Students register for Distance Learning
courses in the same way they register for traditional courses. For additional information, please visit our
website, www.calhoun.edu, or contact Distance Learning Services at [email protected] or 256-306-2998.
Weekend College
Weekend College is available at the Huntsville location. For more information regarding weekend classes in
Huntsville, call 256-890-4701. The semester schedule includes all weekend course offerings.
Alabama Transfers
In order to assist Calhoun Community College students with the transferring of courses to other institutions
of higher education in the state, Calhoun is a member of Alabama Transfers (formerly known as STARS).
The transfer agreement has been created to inform students of the courses that they can take and transfer
among public institutions within the State of Alabama without losing credit. Go to the Alabama Transfers
website at Alabama Transfers.
Calhoun Workforce Solutions (CWS)
Increasing the productivity of the existing workforce is one way to increase the profitability of local companies
in a very tight labor market. Continuous training and retraining of the workforce is important to the viability of
local companies.The Calhoun Workforce Solutions (CWS) group provides customized, flexible, cost-effective,
and convenient training to local businesses and industries throughout North Alabama allowing them to
achieve and maintain peak efficiency in the global marketplace.
CWS works one-on-one with companies to develop solutions to equip today's employees with the skills of
tomorrow.
Professional Development: CWS offers a variety of online and traditional facilitator-led professional
development opportunities including Production Technician Online & in-person training, Industrial
Maintenance Online theory training, Education To Go online training, and Leadership training. For more
information, call 256-306-2664.
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Industrial Technologies: CWS offers learning opportunities in the following areas: Arc Flash Training,
Industrial Maintenance, Construction Trades Training, OSHA Safety Training, Pre-Apprenticeship programs
(Welding, Pipe Fitting, Electrical and Line Worker), Renewable Energy, and Water Operator Certification. For
more information, call 256-306-2664.
Professional Certifications/Computer IT Operations: CWS provides local area companies and
nontraditional students with timely training and preparation for the workforce. Companies have an option to
take advantage of the regularly scheduled courses, or CWS can customize training to meet client
requirements. Opportunities include CISSP, Certified Ethical Hacker, Microsoft Office Suite, CompTIA Network-
i-, CompTIA A+, CompTIA Security-l-, Cisco Certified Network Associate, and customized computer network
training. For more information, call 256-306-2584.
Short-Term, Career Track Healthcare Programs: CWS offers Short-Term, Career Track Healthcare Training
Programs to prepare students for entry-level job opportunities as Certified Personal Trainer, Clinical Medical
Assistants, Dialysis Technicians, EKG Technicians, Medical Administrative Assistants, Medical Billing and
Coding Professionals, Pharmacy Technicians, Phlebotomy Technicians, and Veterinary Assistants. Most of the
Short-Term Career Track Healthcare Programs offer the opportunity to sit for a National or State Certification
exam.
Online and instructor-led Training Classes are available for most of the programs listed above, with the
exception of the Phlebotomy Technician Program (instructor-led only).
Typical student loans through FAFSA do not cover the Program fees. Funding options are available through
resources such as the WIOA Program, MyCAA, and personal student loans such as Sallie Mae,
www.salliemae.com.
For more information on these programs, call 256-306-2515 or visit the website at www.calhoun.edu/
healthcare .
Professional Certifications/Quality Training: In conjunction with local industry partners, CWS offers courses
for ASQ certification in areas such as: Certified Supplier Quality Professional (CSQP), Certified Quality Auditor
(CQA), Certified Calibration Technician (CCT), Certified Quality Improvement Associate (CQIA), Certified Six
Sigma Green Belt (CSSGB), Certified Six Sigma Black Belt (CSSBB), Certified Software Quality Engineer (CSQE),
and Certified Quality Engineer (CQE). Facilitators are local working quality professionals. Companies have an
option to take advantage of the regularly scheduled courses. In addition, CWS can customize training to meet
client requirements. For more information, call 256-306-2584.
Commercial Truck Driving Training (CDL): The CDL Training program provides driver license testing
information and training for unskilled drivers who wish to have a commercial driver's license (CDL) and
endorsements. This course includes information on federal requirements for the state's standards for the
licensing of commercial drivers.
To receive a CDL, you must pass knowledge and skills tests. The 160-hour program requires a learner's permit.
Classes are conducted during the weekdays as well as weekends to accommodate individual schedules.
Certificates are presented upon successful completion of the training. Trucking recruiters and employers are
available to meet with students to provide information regarding job opportunities. Funding options are
available through the Workforce Investment Opportunity Act (WIOA) and Sallie Mae. Interested individuals
may apply for WIOA at their local career center. Sallie Mae personal student loans, www.salliemae.com .
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Contact the CDL office for more information, 256-306-2928 or visit www.calhoun.edu/CDL
Third Party Skills Testing for CDL: Calhoun Community College provides Third Party Skills Testing for
individuals that have successfully completed the Third Party knowledge/written test, and have had a learner's
permit at least 14 days. Visit our website at www.calhoun.edu/CDL for more information, or contact our office
at 256-306-2928 to schedule an appointment.
Supervisor/Manager Leadership Training: CWS offers Front-Line Supervisor and Leadership Training
Programs which integrate learning principles and concepts with exercises and tools to help participants
transfer their training from the classroom to their job performance. Program contents are based on business
objectives to ensure that employees have the skills they need to drive the business forward. The programs are
characterized by a modular approach to content development, customized exercises, and post-training follow-
up to enhance skill development and integration.
For more information on these programs, call 256-306-2515 or visit the website at www.calhoun.edu/
leadership
Instructor-Led Online Courses
Our instructor-led online courses are informative, fun, convenient, and highly interactive. We focus on
creating warm, supportive communities for our learners. Courses are available in Career and Professional,
Computers and Technology, Writing and Publishing, and Personal Development. New course sessions begin
monthly. Prices start as low as $115 each, and courses may be completed entirely from home or office and at
any time day or night. With over 300 online courses available, you are sure to find the right course to meet
your needs!
Visit our website to view start dates for the courses that interest you, ed2go.com/calhounccalus or call
256-260-2462 for more information.
Features:
• 24 hour access
• Discussion areas
• 6 week format
• Certificate provided upon successful completion
Online Career Training Programs
Your Schedule. Your Budget. Your Future... Today!
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Calhoun Community College, in partnership with ed2go, offers online open enrollment programs designed to
provide the skills necessary to acquire professional level positions for many in-demand occupations. Our
programs are designed by a team of professionals from each respective field, providing you with effective
web-based learning programs. Instructors/mentors are actively involved in your online learning experience,
responding to any questions or concerns, as well as encouraging and motivating you to succeed.
Training Topics
• Art and Design
• Business
• Computer Applications
• Construction and Trades
• Health and Fitness
• Hospitality
• Legal
• Writing
FEATURES:
• Facilitators and mentors are available to answer questions and help you through your studies
• Career Counselors will help you prepare for the transition from the classroom to the workplace
• Courses are all open-enrollment and self-paced
• No additional charges - all materials, workbooks, and software are included in the course fee
• Payment plans available
• Upon successful completion of all required coursework, you will receive a Certificate of Completion
For more information, visit our website at https://careertraining.ed2go.com/calhoun/ or call
256-260-2462.
Programs of Study
Elective Definitions
For purposes of fulfilling program requirements, Calhoun provides the
following definitions:
Areas Recommended as Humanities at Calhoun
Courses in humanities ideally serve to give the student a broader understanding of the dimensions of man,
the human condition, and human culture. The student may select courses from the following areas to satisfy
Calhoun requirements (A=Fine Arts, H=Humanities):
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Art (A)
Foreign Language (H)
Literature (H)
Music (A)
Philosophy (H)
Religion (H)
Theatre (A)
(Please note that Foreign Language and Speech courses will not count toward this elective if your program requires
only one Humanities/Fine Arts elective.)
Areas Recommended as Social and/or Behavioral Sciences at Calhoun
Courses in the social sciences should give the student a broader understanding of social systems and the
ways in which human beings relate to each other and to socio-economic-political conditions. At Calhoun,
students may select courses from the following areas to satisfy Calhoun requirements:
Anthropology
Economics
Geography
History
Political Science
Psychology
Sociology
Areas Recommended as Natural Sciences at Calhoun
Courses in the natural sciences are based on investigation of natural phenomena through the processes of
reason based on systematic empirical observation. At Calhoun, the student may select courses from the
following areas to satisfy Calhoun requirements:
Astronomy
Biology
Chemistry
Physical Geography
Physical Science
Physics
Each student should work closely with his/her advisor to determine the course preference for transfer to a
specific program, college, or university.
General Educational Outcomes
Calhoun Community College has general educational outcomes expected of all graduates. All students
graduating from Calhoun Community College will be competent in the ability to think critically, communicate
effectively, and act professionally. Students will cultivate these skills in each of the general education courses.
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Awards Conferred by Calhoun Community
College
Associate of Science Degree: The Associate of Science (A.S.) degree in General Studies is the award conferred
on students who wish to transfer to an Alabama senior institution and pursue a Bachelor’s Degree (B.S. or
B.A.) The Associate’s degree is comprised of five areas (Area I-V) intended to provide the student with a
foundation of general education courses in Areas I-IV and more specific courses that provide a base in the
pre-major area of study in Area V.
Associate of Applied Science Degree: The Associate of Applied Science (A.A.S.) degree is the award conferred
on students who wish to complete two years of education at the community college level and then enter the
workforce. While many courses taken in an A.A.S. degree program will transfer to an Alabama senior
institution, the degree is not designed as a transfer degree.
Certificate: The certificate is the award conferred on students who wish to train or retrain in a specific field or
skill and enter or re-enter the workplace with a new or more advanced skill set.
Associate of Science (A.S. Degree)
Calhoun Community College students graduating with the Associate of Science (A.S.) degree may transfer with
junior status into a variety of majors at Alabama public colleges and universities. The number of applied credit
hours to be transferred and the level of attainment will be determined by the standards required by the
institution to which the student is transferring. The courses completed in the A.S. degree must be those
approved by the Articulation and General Studies Committee (ASGC) as listed in the Alabama Transfers Guide
(formerly known as STARS).
Students planning to pursue transfer to a four-year university should complete an official transfer agreement
and Area V program of study to an Alabama university (or contact the transfer institution if out of state for
transferability guidance) to ensure transfer readiness and satisfaction of course and program requirements.
Please contact a Calhoun academic advisor to finalize a plan of study.
The State of Alabama requires the following hours per area for an Associate of Science degree:
Areas of Study Credit Hours
Area I Written Composition 6
Area II Humanities and Fine Arts 12
Area III Natural Science and Mathematics 11
Area IV History, Social, and Behavioral Sciences 12
Areas I–IV General Education Requirements 41
Area V Technical Core, Technical Concentration, and Electives 19-23
Total Hours Required 60-64
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The College has developed Example Plans of Study for several common majors at four year institutions in
Alabama, but students should complete an official transfer agreement for the college or university to which
they plan to transfer in order to ensure they are taking the proper courses.
Credit Hour Equivalencies
CREDIT HOUR EQUIVALENCIES – The ratio of weekly contact hours to credit hours varies with the type of
instruction being used. The College will recognize the following methods or types of instruction:
THEORY, (T) One hour of theory instruction under the supervision of an instructor plus an average of two
hours of out-of-class study per week. 1:1
EXPERIMENTAL LABORATORY (E) Two hours of experimental laboratory under the supervision of an
instructor plus an average of one hour of out-of-class assignments per week. 2:1
PED ACTIVITY, (A) Two hours of physical education class activity/practice under the supervision of an
instructor with out-of-class assignments per week. 2:1
MANIPULATIVE LABORATORY, (M) Three hours of practice/manipulative laboratory under the supervision of
an instructor with no out-of-class assignments per week. 3:1
SKILLS LABORATORY/CLINICAL PRACTICE, (S or C) - Three hours of skills laboratory or clinical practice under
the supervision of an instructor. 3:1
• Skills Laboratory/Clinical Practice is the term for skills laboratory (S) and clinical experiences (C) which are
under the direct supervision of faculty. There may be out-ofclass assignments per week, but they are not
required. For example, skills laboratory and clinical experiences may have out-of-class assignments
whereas a computer laboratory may not require an out-of-class assignment.
PRECEPTORSHIP, (P3 or P5) Three or five hours of clinical experience per week under the supervision of a
health care professional who is currently licensed, has expertise in the selected clinical area, and serves as a
facilitator of learning. 3:1 or 5:1.
• Preceptorship is the term used for clinical experiences which are supervised by currently licensed health
care professionals who have expertise in a selected clinical area. Preceptors are employees of a clinical
agency who are approved by faculty of the program and the administration of the clinical agency.
Objectives for the preceptorship are specified. A designated faculty member is readily available (by
telecommunication devices, for example) to the preceptor and student during the
preceptorship experiences. Students enrolled in fields of study for which programmatic accreditation
and/or licensing bodies require an 8:1 preceptorship ratio must comply with discipline-specific time-to-
credit criteria. As the contact hours for courses using preceptorship clinical experiences are entered,
specify in the column for “clinical” the actual number of contact hours per week followed by a bold (P3) or
(P5).
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INTERNSHIP (I) Five hours of experimental internship per week under the control and supervision of the
employer on the job with coordinated employer/college representative planning. 5:1
• Internship is the term used to include cooperative education, practicums, and sponsored work
instruction. Internship involves the development of job skills by providing the student with a structured
employment situation that is directly related to, and coordinated with, the educational program. Student
activity in “internship” is planned and coordinated jointly by an institutional representative and the
employer, with the employer having the responsibility of control and supervision of the student on the
job. Students enrolled in fields of study for which programmatic accreditation and/or licensing
bodies require a 10:1 internship ratio, must comply with field-specific time-to-credit criteria.
The number of clock hours of each type of instruction is stated in each course description. Types of
instruction may be mixed within one course. In that event, the number of contact hours for each type
of instruction is spelled out in the following order: Theory (T); Experimental Laboratory (E); PED Activity
(A); Manipulative Laboratory (M); Skills Laboratory/Clinical Practice (S or C); Preceptorship (P3 or P5);
and internship (I). On the right side of the column, the number of credit hours for the entire course is
given.
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